State Board Programming Regrants (SBPG)
Grants to Tennessee Nonprofits, Agencies, and IHEs
for Historical Records Preservation and Access
for Historical Records Preservation and Access
Tennessee State Library and Archives (TSLA) - Tennessee Historical Records Advisory Board (THRAB)
09/25/17 Close of Business (4:30 PM CST) Receipt
Grants of up to $5,000 to Tennessee nonprofit organizations, government agencies, libraries, museums, and IHEs to support the preservation of and access to historical records. Funding may also be used to enhance and develop archival programs or to train and educate records custodians.
Eligible historical records repositories will receive limited grant funds for projects to support basic preservation, arrangement and description, proper storage, digitization, staff training, and public access to its collections.
THRAB has the following basic regrant project funding priorities:
-Preserving and providing access to Tennessee’s historical records
-Providing education and training for records custodians
-Developing and enhancing archival programs
Needs Assessment and Project Planning - Activities to expand and/or strengthen programs in Tennessee’s historical records repositories, especially:
-Consultant advice and assistance in assessment and action recommendations and policy formation.
-Development of records management programs, especially inventory, and scheduling that have an archival component.
Preservation Work Projects Including, but not limited to:
-Conducting preservation planning and/or developing a disaster preparedness plan with the aid of a consultant.
-Procurement of archival supplies [acid-free boxes, folders, shelving, etc.], equipment, or furnishings that directly help to salvage, stabilize and preserve endangered historical records.
-Projects that include the digitization of properly organized archival collections
-Projects that increase access to collections by making indices, finding aids, or inventories available on-line
Archival Education and Training:
This includes workshops, seminars, and other means of instruction on archives practices, policies, and digitization. Applicants should make use of appropriate existing instructional materials rather than developing new ones. Preference will be given to education and training proposals that will benefit more than one institution and target staff in the state’s smaller repositories.
Access - Arrangement and Description:
Identifying, organizing, and improving access to historical records. All projects must demonstrate adherence to TSLA guidelines and recognized national standards.
Eligible Project Expenses:
-Consultant Fees: Individuals recruited to provide specialized services such as planning, training, program development, and facility assessments. THRAB reserves the right to approve all consultants and service providers.
-Supplies: Materials such as acid-free boxes and folders, shelving or other justified archival supplies essential to the project.
-Travel expenses: Travel that is essential to achieve project goals. Travel expenses using grant funds cannot be reimbursed at more than the current state government rate.
-Personnel: Funding for personnel is limited to the part-time, hourly wages and must be part of a larger and specifically described project (for example, paying for a part-time archivist to work on the arrangement and description of a particular collection).
-Training and Continuing Education: Registration fees for professional meetings, workshops, webinars, and institutes which foster the professional development of the staff of the applying institution.
Up to $5,000
Projects begin January 1, 2018 and end June 30, 2018.
-Governmental Organizations [including public universities, county and municipal records repositories and school districts].
-Small and Medium Sized Historical Records Repositories: A nonprofit institution or organization such as a historical society, library, museum, college or university, church, or other similar institution or organization [must prove tax exemption or 501(c)(3) status].
-Professional Organizations: A nonprofit organization or institution [must prove tax exemption or 501(c)(3) status] engaged in activities that serve and/or support the Tennessee archival community in education and training and/or services to preserve and/or provide access to Tennessee’s historical records.
-The applicant must demonstrate financial need and that it is prepared to carry out the objective of the proposal within the grant period.
-The applicant must have custody of historically significant original records.
-Records treated in the proposed project must be made available for public research.
-An affected organization must be committed to sound archival practices, as demonstrated through its collection policy or a statement from its governing body indicating its commitment to (1) support the project, and (2) the continuation of the project’s purposes beyond the grant period.
-A person qualified by credentials or training to carry out the objectives of the proposed project must supervise the project. If this requirement is not met at the time the proposal is submitted, or if the purpose of the grant is for education and training, the proposal must include provisions for attending THRAB-sponsored or THRAB-approved training.
-Organizations that do not provide public access to their historical records
-Outreach and exhibits
-Collections of commercially produced newspapers, artistic works, or artifacts
-Historical materials that are privately owned or not open for public access
-Major capital improvements such as land or structure purchases or renovations
-Purchase of historical collections or documents
Ineligible Project Expenses:
-Operating costs: Indirect costs such as rent, telephones, or other normal operating expenses.
-Capital improvements: Costs for construction or renovation of any building, the purchase of land, or the rental of space.
-Collection development: Costs for purchasing materials to be added to collections, such as books, maps, manuscripts, microfilm, photographs, etc.
Applications must be received in the office (via fax, mail, or email) on or before the close of business (4:30 PM CST) September 25, 2017.
Deadlines and Timetables:
-September 25, 2017: Deadline for Applications
-January 1, 2018: Projects begin
-June 30, 2018: Projects end
-July 31, 2018: Final project reports are due
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Archives Development Program
403 7th Avenue North
Nashville, TN 37243
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