GW Link

Find Nonprofit and Small Business Grants

Advance Search

Only Available for Paid Subscribers
Clear Filters
Search Filters

State Board Programming Regrants (SBPG)

Grants to Tennessee Nonprofits, Agencies, and
IHEs for the Preservation of Historical Records

Agency Type:


Funding Source:

Add to My Calendar 

Tennessee State Library and Archives (TSLA) - Tennessee Historical Records Advisory Board (THRAB)

Conf. Date:


Deadline Date:

09/16/19 Close of Business (4:30 PM CST) Receipt


Request a Grant Writer

Grants of up to $5,000 to Tennessee nonprofit organizations, government agencies, libraries, museums, and IHEs to support the preservation of and access to historical records. Funding is also intended to enhance and develop archival programs and to train and educate records custodians. Eligible historical records repositories will receive limited grant funds for projects to support basic preservation, arrangement and description, proper storage, digitization, staff training, and public access to its collections.

Grant awards/projects in excess of $2,800 or more must result in a publicly accessible, fee-free, online, digital product.

THRAB has the following basic regrant project funding priorities:
- Digitization Projects
- Preserving and providing access to Tennessee’s historical records
- Providing education and training for records custodians
- Developing and enhancing archival programs
- Digitization Training

Eligible Projects:
- Needs Assessment and Project Planning
- Preservation Work Projects
- Digitization Projects
- Archival Education and Training
- Access: Arrangement and Description

For additional information about eligible projects, see:

Eligible Project Expenses:
- Consultant Fees: Individuals recruited to provide specialized services such as planning, training, program development, and facility assessments. THRAB reserves the right to approve all consultants and service providers.
- Supplies: Materials such as acid-free boxes and folders, shelving or other justified archival supplies essential to the project.
- Travel expenses: Travel that is essential to achieve project goals. Travel expenses using grant funds cannot be reimbursed at more than the current state government rate.
- Personnel: Funding for personnel is limited to the part-time, hourly wages and must be part of a larger and specifically described project (for example, paying for a part-time archivist to work on the arrangement and description of a particular collection).
- Training and Continuing Education: Registration fees for professional meetings, workshops, webinars, and institutes which foster the professional development of the staff of the applying institution.

GrantWatch ID#:

GrantWatch ID#: 174585

Estimated Total Program Funding:


Estimated Size of Grant:

Up to $5,000

Term of Contract:

Projects begin November 1, 2019, and end May 31, 2020.

Additional Eligibility Criteria:

Eligible Organizations:
-Governmental Organizations [including public universities, county and municipal records repositories and school districts].
-Small and Medium Sized Historical Records Repositories: A nonprofit institution or organization such as a historical society, library, museum, college or university, church, or other similar institution or organization [must prove tax exemption or 501(c)(3) status].
-Professional Organizations: A nonprofit organization or institution [must prove tax exemption or 501(c)(3) status] engaged in activities that serve and/or support the Tennessee archival community in education and training and/or services to preserve and/or provide access to Tennessee’s historical records.

-The applicant must demonstrate financial need and that it is prepared to carry out the objective of the proposal within the grant period.
-The applicant must have custody of historically significant original records.
-Records treated in the proposed project must be made available for public research.
-An affected organization must be committed to sound archival practices, as demonstrated through its collection policy or a statement from its governing body indicating its commitment to (1) support the project, and (2) the continuation of the project’s purposes beyond the grant period.
-A person qualified by credentials or training to carry out the objectives of the proposed project must supervise the project. If this requirement is not met at the time the proposal is submitted, or if the purpose of the grant is for education and training, the proposal must include provisions for attending THRAB-sponsored or THRAB-approved training.

Ineligible Organizations:
-For-profit organizations
-Organizations that do not provide public access to their historical records

Ineligible Projects:
-Outreach and exhibits
-Collections of commercially produced newspapers, artistic works, or artifacts
-Historical materials that are privately owned or not open for public access
-Major capital improvements such as land or structure purchases or renovations
-Purchase of historical collections or documents

Ineligible Project Expenses:
-Operating costs: Indirect costs such as rent, telephones, or other normal operating expenses.
-Capital improvements: Costs for construction or renovation of any building, the purchase of land, or the rental of space.
-Collection development: Costs for purchasing materials to be added to collections, such as books, maps, manuscripts, microfilm, photographs, etc.
- Exhibit costs (other than online) - Costs for developing, exhibiting or maintaining exhibitions.
- Three-dimensional collections- Costs associated with any three-dimensional collections items or exhibitions.

Pre-proposal Conference:

Grant workshops will begin at the end of July. Check the list below for the date and location of a workshop in your grant division.

To attend, email Sara Baxter (see details below).

- Middle TN: July 25, 2019, Williamson County Archives, 9:00 AM-11:00 AM (CT)
- West TN: August 2, 2019, Morton Museum of Collierville History, 9:00 AM-11:00AM (CT)
- East TN: August 6, 2019, T. Elmer Cox History Library, 2:00 PM-3:30PM (ET)
- East TN: August 7, 2019, Blount County Records Management & Archives, 12:30PM-2:00 PM (ET)

To RSVP, email or call Sara Baxter. For additional information, see flyers in Supporting Documents, below.

Pre-Application Information:

Applications must be received in the office (via fax, mail, or email) on or before the close of business (4:30 p.m. CST) September 16, 2019. While faxed and emailed applications are accepted to meet the deadline, the original application with original signatures must also be submitted.

Deadlines and Timetables:
-September 16, 2019: Deadline for Applications
-November 1, 2019: Projects begin
-May 31, 2020: Projects end
-June 30, 2020: Final project reports are due

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

The applications may be sent via U.S. postal mail or by email to:

Sara Baxter
Archives Development Program
403 7th Avenue North
Nashville, TN 37243

(615) 253-3470

URL for Full Text (RFP):

Geographic Focus:

USA: Tennessee