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Community and Cultural Grant Program

Grants to Richmond Hill, Ontario Nonprofits and Artists for
Recreation, the Arts, Social Services, and the Environment

Agency Type:

Local

Funding Source:

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Town of Richmond Hill

Conf. Date:

09/25/18

Deadline Date:

11/02/18 4:00 PM

Description:

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Grants of up to $5,000 to Richmond Hill, Ontario nonprofits and artists to enrich the quality of life for local residents. Funding is intended to support cultural and community programs, adding vibrancy to the Town in the following areas: arts, recreation, social services, health, and the environment.

The Community and Cultural Grant Program provides project funding to community and cultural organizations and individual artists in two streams:

Community Project Stream: One-time project funding related to a specific program, service or activity that is of significant benefit to Richmond Hill in terms of economic impact, community responsiveness, and enhancement of the Town's image and quality of life for Richmond Hill residents, in areas such as social services and health, recreation, or the environment.

Cultural Project Stream: One-time project funding related to a specific program, service or activity that is of significant benefit to Richmond Hill in terms of economic impact, community responsiveness, and enhancement of the Town's image and quality of life for Richmond Hill residents, in areas such as the performing arts (theatre, dance, music), visual, literary media arts, textile, craft, heritage, and community arts.

Eligible project expenses:

- All proposed expenses must be directly related to the project.
- Project Fees (includes contracted and permanent staff, artists, consultants, honorariums). Staff salaries included in the budget must directly relate to the project. For example, if organizational staff spend 15 per cent of their time on the project only 15 per cent of their salary is eligible;
- Venue/space rental;
- Materials;
- Marketing and promotion;
- Some administration costs are eligible (rent, insurance, office supplies, telephone, internet) but must directly support the project and can make up no more than 10 per cent of the total request;
- Commissioning fees (cultural projects only); and/or
- Touring costs (cultural projects only) including freight, per diem, accommodation, travel and entry fees.

Criteria - Cultural Organizations:

- Must be a performing (theatre, dance, music), visual, literary, media arts, textile,craft, community arts, heritage or arts service organization;
- Project must contribute to the cultural life of the community;
- Funds may support creation, production, presentation and touring of a project;
- Projects that include an arts education and/or public performance/exhibition component are not required but may enhance the application.

Criteria - Individual Artists:

- Must be practicing within performing (theatre, dance, music), visual, literary, media arts, textile, craft, heritage, or community arts disciplines;
- Must be recognized professionals practicing in their fields that have completed some kind of training (formal or informal);
- Project must contribute to the cultural life of the community;
- Projects that include an arts education and/or public performance/exhibition component are not required but may enhance the application.

All project applications must demonstrate:

- Benefit to Richmond Hill in terms of economic impact, community responsiveness and/or enhancement of Richmond Hill’s image;
- Community need for proposed project;
- Financial need to support the delivery of the project;
- Sound financial management (balanced budget, various sources of income, eligible expenses);
- Evaluation plan (identification of key performance measures and outcomes);
- Ability to complete the proposed project within the designated timeframe; and
- Evidence of community partnerships (not required but may enhance the application).

All projects will be evaluated based on their consistency with one or more goals of the Richmond Hill Strategic Plan. All cultural projects will be evaluated based on their consistency with one or more goals of the Richmond Hill Cultural Plan. (See https://www.richmondhill.ca/en/find-or-learn-about/Strategic-Plan.aspx?_mid_=454 and https://www.richmondhill.ca/en/find-or-learn-about/Reports-Publications-and-Plans-Cultural-Plan.aspx?_mid_=443.)

GrantWatch ID#:

GrantWatch ID#: 175011

Estimated Size of Grant:

A maximum of 50 per cent of the project budget is eligible to be funded, up to a maximum of $5,000.

Term of Contract:

Projects must begin between February 2019 and January 2020 and be completed within a 12-month time frame.

Additional Eligibility Criteria:

To be eligible, community and cultural organizations must:

- Be an incorporated not-for-profit or non-incorporated collective which operates on a not-for-profit basis;
- Be Richmond Hill based or be undertaking a project in Richmond Hill;
- Have a volunteer Board of Directors (incorporated organizations only);
- Have an active volunteer base;
- Demonstrated operational effectiveness, financial stability and appropriate level of self-sufficiency; and
- Maintain financial records, i.e. Board-approved financial statements, audited financial statements.

To be eligible, individual artists must:

- Be an emerging, mid-career or established professional artist;
- Be a Richmond Hill resident; and
- Be conducting a project on a not-for-profit basis.

Eligible organizations/individuals may not be considered if:

- The applicant has not submitted the required reports or has outstanding grant overpayments for previous grants awarded by the Town of Richmond Hill;
- The applicant is intending to act as a funding body for other organizations or individuals;
- The applicant is in a budget deficit situation; and/or
- Application is incomplete or is submitted after posted deadline.

The following are not eligible for funding:

- Ratepayers associations;
- School boards;
- Parent/teacher organizations;
- For profit groups/organizations;
- Organizations with political affiliations/political organizations;
- Civic departments, commissions or committees;
- Religious groups/faith organizations where services/activities include the promotion and/or required adherence to a faith;
- Hospitals, clinic-based services or medical treatment programs;
- Fundraising associations/events; and/or
- Provincial/national organizations, except where the application is made by a local chapter.

Ineligible Project Expenses:

- Fundraising expenses;
- Retroactive expenses;
- Capital expenses – new building, renovations, equipment;
- Day-to-day core operating costs of organization not directly related to proposed project;
- Deficit reduction;
- Attendance at conferences and/or conventions;
- Enrollment in workshops, courses or other forms of training;
- Board and/or organizational development costs;
- Scholarships, prizes, awards;
- Moving costs; and/or
- Purchase of land or buildings.

Pre-proposal Conference:

The Community and Cultural Grant Information Session will take place onTuesday, September 25, 2018. The free Information Session will provide details on the grant guidelines and application process. Attendance is encouraged for all interested applicants.

Details:

Tuesday, September 25, 2018 7-9 p.m. EDT
Elgin West Community Centre, Palisade Room
11099 Bathurst St
Richmond Hill

For Information and Registration:
https://www.eventbrite.ca/e/community-and-cultural-grant-information-session-2018-tickets-47517871232

Pre-Application Information:

Applications must be submitted by November 2, 2018, at 4:00 PM. A full application must be filled out for every project.

Key Dates and Deadlines:

Information Session: September 25, 2018
Application Deadline: November 2, 2018
Recommendations to Council: January 2019
Final Notification: February 2019 (Applicants will be notified via email.)

The Community and Cultural Grant Program has two program streams. Community organizations and collectives should apply under the Community Project Stream. Cultural Organizations, collectives, and Individuals Artists should apply under the Cultural Project Stream. Coordinators will provide further input to help applicants apply for the correct stream if needed.

For questions, applicants for the Community Project Stream should contact Kathy Sampson. Applicants for the Cultural Project Stream should contact Stephanie Graham.

Applications can be mailed, couriered, submitted online or delivered in person. Applications cannot be emailed or
faxed. Mailed or couriered applications must be postmarked by Canada Post or a courier company no later than
the deadline date and time. Applications delivered in person or online must be submitted by no later than 4 p.m.
on the deadline day.

Funding is awarded annually.

Funds will be distributed in two parts:
- Grants $2,500 and under - 50 per cent upon approval of the grant and 50 per cent upon review of the final report
- Grants over $2,500 - 75 per cent upon approval of the grant and 25 per cent upon review of the final report

FAQs: https://www.richmondhill.ca/en/register-apply-or-pay/Community-and-Cultural-Grant-FAQs.aspx

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For the online application portal:
https://forms.richmondhill.ca/Web-Forms/Community-and-Cultural-Grant-Program-Online-Form

Mail, courier or deliver applications to:

Community and Cultural Grant Program
Town of Richmond Hill
Attn: Community Services Department, 8th Floor
225 East Beaver Creek Road
Richmond Hill, ON L4B 3P4

For questions, contact:

Community Project Stream
Kathy Sampson, Community Development Coordinator
905-884-0855, ext.224
kathy.sampson@richmondhill.ca

Cultural Project Stream
Stephanie Graham, Cultural Services Coordinator
905-508-7012, ext. 228
stephanie.graham@richmondhill.ca

Grant Coverage Areas:

Town of Richmond Hill

URL for Full Text (RFP):

Geographic Focus:

Canada: Ontario