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Rubberized Pavement Grant Program

Grants to California Agencies and Tribal Organizations
for Public Pavement Recycling Projects

Agency Type:

State

Funding Source:

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California Department of Resources Recycling and Recovery (CalRecycle)

Deadline Date:

10/03/18 11:59 PM

Description:

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Grants to California local and state governmental agencies and tribal organizations for pavement projects using recycled rubber tire materials. Funding is intended to produce public access roads, bike trails, and pedestrian pathways and at the same time, encourage recycling and the reduction of landfill disposal.

The California Department of Resources Recycling and Recovery (CalRecycle) provides the Rubberized Pavement (Pavement) Grant Program to provide opportunities to divert waste tires from landfill disposal, prevent illegal tire dumping, and promote markets for recycled-content tire products. The program is designed to promote markets for recycled-content surfacing products derived from only California-generated waste tires. It is aimed at encouraging first-time or limited users of rubberized pavement in two project types – Rubberized Asphalt Concrete Hot-Mix (Hot-Mix) and Rubberized Chip Seal (Chip Seal).

An application may include rubberized pavement (hot-mix and chip seal) projects for roadways, Class 1 bikeways (as defined in Streets and Highway Code section 890.4(a)), greenways, and disability access at parks. (A greenway is a travel corridor for pedestrians, bicycles, non-motorized vehicle transportation, recreation, or a combination thereof, located along natural landscape features, such as an urban watercourse.)

All projects are subject to the following requirements:

- The grantee will construct one or more Rubberized Asphalt Concrete (RAC) Hot-Mix or Rubberized Chip Seal project(s) at the location(s) specified in the approved grant application, unless otherwise approved by the Grant Manager.
- Only California-generated waste tires, processed in California, shall be used in the crumb rubber portion of the project(s). Recycled end-of-life crumb rubber that meets all specifications and standards can be used, as appropriate, with prior written permission from the Grant Manager.
- The project(s) must be located in California.
- Projects must be owned and maintained by the applicant and accessible to the general public.
- The binder material must contain a minimum of 300 pounds (equivalent to 15 percent by weight) of the tire-derived crumb rubber per ton of rubberized binder. The binder may be either asphalt rubber/field blend or terminal blend.

Additionally, the following are project requirements specific to the project type indicated:

- Hot-Mix Project: Project(s) must use a minimum of 2,000 tons of RAC hot-mix.
- Chip Seal Project: Project(s) must use a minimum area of 40,000 square yards of chip seal material.
- Because of the amount of paving material used, local government and Qualifying Indian tribe applicants may combine projects for Class 1 bikeways, greenways, and disability access at parks with eligible roadway projects in order to satisfy Pavement Grant Program minimums.

GrantWatch ID#:

GrantWatch ID#: 175626

Estimated Total Program Funding:

$7,750,000

Estimated Size of Grant:

$350,000 maximum for Individual Application. If applying for a regional application, the maximum grant award shall not be greater than $500,000. The Lead or a participating jurisdiction is limited to no more than $350,000 of the grant award.

The funding of project(s) is based on the amount of rubberized pavement material proposed and number of previous CalRecycle RAC/Pavement grants received.

The award amount is based on a particular reimbursement rate depending on geographic area, the project type and category:

- Hot-Mix Project: For Individual Application, grant awards are based on variable rate of $4-10 or $8-20 per ton of RAC hot-mix material proposed, depending on grant category. Eligible applicants that have had zero or one previous grant for rubberized pavement may request the full difference in cost between rubberized and conventional asphalt. For Regional Application, grant award is based on a $10 or $20 per ton of RAC hot-mix, regardless of grant category. Regional applications are not eligible for full differential.
- Chip Seal Project: Grant awards are based on a flat rate of 50 cents or $1 per square yard of chip seal material proposed, regardless whether the applicant is an Individual or a Regional Application.

Term of Contract:

The Grant Term begins on the date indicated in the Notice to Proceed email. Grant-eligible program expenditures may start no earlier than this date. The Grant Term ends on April 1, 2021, and all eligible program costs must be incurred by this date.

Additional Eligibility Criteria:

Eligible Applicants:

- Local Governments (cities, counties, and cities and counties) as defined in Public Resources Code section 48617.

- Other local governmental agencies (including regional park districts, special districts, and Joint Powers Authorities [where all JPA members are also otherwise eligible applicants]).

- State agencies (including offices, departments, bureaus, and boards). State agencies are only eligible for projects for Class 1 bikeways, greenways, and disability access at parks.

- Qualifying Indian Tribes. A “Qualifying Indian Tribe” is defined as an Indian tribe, band, nation or other organized group or community, residing within the borders of California, which: (1) is recognized for special programs and services provided by the United States to Indians because of the status of its members as Indians; or (2) can establish that it is a government entity and which meets the criteria of the grant program.

Local governments may join together in a regional grant application in which two or more eligible jurisdictions join together for the purpose of grant implementation.

Individual Applicants only: Applicants who have received eight total grants under the Targeted Rubberized Asphalt Concrete (RAC) Incentive Grant Program and/or the RAC Use Grant Program, and/or Pavement grants for hot-mix projects, are no longer eligible to receive grants for hot-mix projects but may be eligible for grants to fund chip seal projects. Applicants who have received six total grants under the Chip Seal Grant Program and/or Pavement grants for chip seal projects are no longer eligible to receive grants for chip seal projects, but may still be eligible for grants to fund hot-mix projects. Applicants who have reached the limit for both types of grant projects are no longer eligible to receive Pavement grants from CalRecycle.

Ineligible Costs - Any costs not specifically included in the approved Project Summary and Calculation sheet and not directly related to the delivery and installation of the paving material and the approved grant project are ineligible for reimbursement. Ineligible costs include, but are not limited to:

- Projects utilizing crumb rubber material that is not made from only California generated waste tires processed in California.
- Recycled end-of-life crumb rubber that does not meet all specifications and standards.
- Projects using less than the required amount of crumb rubber, as specified in Project Requirements.
- Slurry Seal material/application (whether or not they contain rubber). In a cape seal project, the slurry seal portion is not an eligible cost.
- Testing costs.
- Personnel costs, including fringe benefits.
- Overhead and/or indirect costs.
- Any other costs deemed unreasonable or unrelated to the purpose of the grant.

Pre-proposal Conference:

For applicants requesting funding for a RAC Hot-Mix (Hot-Mix) Project: If a grantee has not previously received a CalRecycle Pavement or RAC grant, appropriate grantee staff must attend a CalRecycle-sponsored training before beginning the project. Topics for the training are typically in one-hour modules and may include a general introduction to the program or a more detailed discussion regarding the RAC manufacturing and construction processes and procedures.

Pre-Application Information:

Timeline:

- September 13, 2018 Question and Answer Period Ends
- September 20, 2018 Posting of Answers (tentative)
- October 3, 2018 Application Due Date ( Applications must be submitted online by 11:59 p.m. on this date; Customer Service will be available until 4:00 p.m. on this date.)
- November 1, 2018 Secondary Due Date-Resolution and Environmentally Preferable Purchasing and Practices (EPPP) Policy
- December 2018 Grants Awarded
- April 1, 2021 Grant Term Ends

Applications must be submitted online through the Grants Management System (GMS). GMS customer service will only be provided until 4:00 PM on the application due date.

Applicants who are unable to access GMS or in need of assistance should send an email or phone Jayme Tesser.

Questions regarding the application and its requirements must be submitted in writing via email. Questions and answers (Q&A) will be posted periodically during the Q&A period. (See posting of Q & A listed below.)

One or more projects can be combined into a single grant.

Applicants may apply for and receive grants in consecutive fiscal years. However, applicants who received a Rubberized Pavement Grant in the last fiscal year will rank lowest in priority funding if the grant is oversubscribed.

Secondary Due Date-Resolution and Environmentally Preferable Purchasing and Practices (EPPP) Policy: If the resolution is not submitted with the application by the deadline, it must be uploaded no later than November 1, 2018. If the applicant does not have an EPPP Policy at the time of application, an EPPP Policy must be adopted and notification must be uploaded by this date.

For information: http://www.calrecycle.ca.gov/Tires/Grants/Pavement/default.htm
For posting of questions and answers: http://www.calrecycle.ca.gov/Tires/Grants/Pavement/FY201819/QandA.htm
For EPPP Policy FAQs: https://www.calrecycle.ca.gov/funding/epppqanda/

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

To apply online: https://www.calrecycle.ca.gov/funding/gms/

For assistance with GMS, email grantassistance@calrecycle.ca.gov. or contact:

Jayme Tesser
Jayme.Tesser@calrecycle.ca.gov
(916) 341-6047

For questions about the application and its requirements:
grants@calrecycle.ca.gov

For questions about this grant program, contact:

Loreto Tamondong
Loreto.Tamondong@CalRecycle.ca.gov
(916) 341-6464

or

Victoria Rocha
Victoria.Rocha@CalRecycle.ca.go
(916) 341-6436

or

Farrah Fadrigon
Farrah.Fadrigon@CalRecycle.ca.gov
(916) 341-6180

URL for Full Text (RFP):

Geographic Focus:

USA: California