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Arts and Cultural Heritage Fund (ACHF) Legacy Grant for Organizations

Grants to Minnesota Nonprofits, Agencies, and Schools in Eligible
Counties for Projects to Promote Arts Education and Heritage

Agency Type:

Foundation / Corporation

Funding Source:

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East Central Regional Arts Council (ECRAC)

Deadline Date:

04/01/19 11:59 PM

Description:

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Grants ranging from $5,000 to $15,000 to Minnesota nonprofit organizations, government agencies, and schools for arts related projects in Chisago, Isanti, Kanabec, Mille Lacs, and Pine Counties. Funding is intended to support the creation of a strong community arts legacy by promoting arts and cultural heritage, arts access, and arts education for residents of all ages.

The East Central Regional Arts Council has Arts and Cultural Heritage Fund (ACHF) Legacy Grants available for arts projects sponsored by groups, organizations, nonprofits, and units of government located within the Region 7E service area. This grant program provides support to organizations for a wide variety of larger arts projects involving the creation, sponsorship, publication, performance, and/or exhibition of art. Arts producing activities should result from the project.

The Regional Arts Council defines “Arts” as activities resulting in the artistic creation or artistic performance of works of the imagination. "Arts" refers to a very broad concept of visual, performing, media, literary, and interdisciplinary art forms through which one learns about, explores, shapes, and expresses the human experience.

The Legacy Fund is intended to create a strong arts legacy in Minnesota. The arts project funding may be spent (only) on arts and arts access, arts education, and arts and cultural heritage, as follows:

1. Arts and Arts Access

ACHF funding will support artists and arts organizations in creating, producing, and presenting high-quality arts activities; to overcome barriers to accessing high-quality arts activities; and to instill the arts into the community and public life in this state. Such grant activities may be, but are not limited to:

- Investing in activities that make the arts available to persons who might not otherwise have access due to economic, geographic, or physical barrier.
- Ensuring that artists and arts organizations have sufficient financial support to create high quality art.
- Investing in the long-term health and vitality of the arts sector by supporting capacity-building and professional development.
- Investing in efforts that enable residents to connect with arts/arts experiences and performances.
- Investing in efforts to fully integrate the arts into local community development efforts.
- Investing in efforts to integrate the arts into local and regional economic development planning.
- Investing in public art that is available throughout the region. (ECRAC encourages applicants to utilize Forecast Public Art and to include their consulting services in the grant budget.)
- Recognizing and rewarding artists/arts organizations/arts providers for exceptional artistic quality and service to their audiences and/or the region.

2. Arts Education: Investing in lifelong learning in the arts

"Arts education" includes educational activities meant to impart knowledge, teach a new creative skill, or further develop an existing skill in any arts discipline. It includes:

1. Direct instruction in the arts; or
2. Arts-infused or arts-integrated learning in which the arts are a teaching method for another subject

ACHF funding will support high-quality, age-appropriate arts education for residents of all ages to develop knowledge, skills, and understanding of the arts. Such activities may be, but are not limited to:

- Investing in efforts that enable residents to connect with arts learning opportunities and residencies.
- Ensuring that artists/arts organizations/arts providers are able to invest in professional development and workshops.
- Ensuring that arts learning opportunities and professional development are achieving intended outcomes through ongoing assessment and evaluation.

3. Arts and Cultural Heritage: Building bridges between Minnesotans through arts and culture

The East Central Regional Arts Council will fund the creation and exhibition of "artistic movable cultural heritage" such as paintings and sculpture through support for artists and arts organizations, and the preservation, interpretation, and appreciation of paintings and sculptures through support for exhibitions by artists or arts organizations. ECRAC also funds "intangible cultural heritage" such as performing arts, music and dance, all forms of theater, festive events, and traditional craftsmanship of cultures from around the world. "Cultural heritage" refers to the values and traditions that serve to identify Minnesotans collectively, and the distinctive values and traditions of the many groups and institutions that make up Minnesota.

ACHF funding may be used for events and activities that represent the diverse ethnic and cultural arts traditions, including folk and traditional artists and art organizations, represented in this state. Such activities may be, but are not limited to:

- Providing Region 7E residents with opportunities to celebrate their cultural heritage through events and activities that represent the range of Minnesota’s ethnic and cultural arts traditions including festivals.
- Ensuring that Region 7E residents are able to experience folk/traditional arts of diverse cultures by supporting the work of folk and traditional artists and arts organizations.

Examples of eligible projects:

- Performances by touring artists/companies
- Exhibitions such as visual art shows
- Local theater productions
- Residencies involving a professional artist
- Workshops, classes, publications, films, and presentations that promote artists or participation in the arts
- Public art projects
- Art equipment, provided that an equipment use plan is submitted and approved
- Other projects providing access to the arts for community audiences

These factors constitute the grant review standards:

- Merit and artistic quality;
- Ability of the applicant to accomplish the project;
- Demonstrated need for the project.
(For further details on grant criteria, see Guidelines and Instructions listed in Supporting Documents below.)

GrantWatch ID#:

GrantWatch ID#: 175735

Estimated Size of Grant:

The ECRAC funds ACHF requests from $5,000 up to $15,000.

Term of Contract:

For Grants with an Application Deadline of Nov. 1, 2018:

- Earliest Start Date: Jan. 15, 2019
- Latest End Date: June 30, 2020

For Grants with an Application Deadline of Feb. 1, 2019:

- Earliest Start Date: May 15, 2019
- Latest End Date: June 30, 2020

For Grants with an Application Deadline of April 1, 2019:

- Earliest Start Date: July 15, 2019
- Latest End Date: June 30, 2020

The start date for an ECRAC grant is defined as “the point at which the project is set in motion (e.g. rehearsals, advertising and public notification, payment of fees, ordering and/or paying for supplies or printed material, etc.).” ECRAC does not fund projects that are already underway. Grantees must wait until award notification before printing and/or disseminating publicity materials. No funds can be expended prior to the project start date. Funds incurred before the project start date (such as entering into a contract with performers) cannot be included in the grant project and may make a project ineligible.

Additional Eligibility Criteria:

The ECRAC funds ACHF requests for organizations, nonprofits, schools, and units of government. Schools are also eligible for funding but please see the guidelines for limitations.

ECRAC serves the non-profit arts organization community in Region 7E Minnesota counties: Chisago, Isanti, Kanabec, Mille Lacs, and Pine.

Agencies, organizations, or groups located in and serving Region 7E, meeting any one of the following three conditions are eligible to apply for grants:

a. A public agency or organization such as a local unit of government or school.
b. A Minnesota private, non-profit organization which has obtained a 501(c)3 tax-exempt status under the Internal Revenue Code and is registered with the Minnesota Secretary of State and Department of Revenue.
c. A local group/organization that does not meet the above requirements, but applies through a fiscal agent that does qualify. It is the responsibility of the group to find a fiscal agent and enter into an agreement with them.

Please note that the organization application is not an application for individuals to use. Examples are artists, booking agents, or performing groups, looking for contract work with an organization. The applicant organization itself needs to complete this grant application and is responsible for the project, if funded.

ECRAC ACHF grants will not fund:

- Applications that do not have an arts and/or culture related focus.
- Applicants not located in or grant activities that do not take place in Region 7E.
- Activities of a for-profit project, organization, or business or from other direct recipients of the Clean Water, Land, and Legacy Amendment Arts and Cultural Heritage Fund.
- Projects when funds are requested for deficits in projects or programs begun prior to the project earliest start date. In other words, payment of any debts incurred before the grant activities begin or outside of the grant project scope of activity will not be approved.
- Applicants with either unacceptable or past due ECRAC final grant reports, or applicants that contact ECRAC members/panelists regarding the proposal before final grant approval.
- Applications when funds are to be used to match other ECRAC grants or grant applications.
- Requests for new building construction, purchase of real property, or endowment funds.
- Fundraising events.
- Activities that are not open to the public or are not ADA accessible.
- Religious organizations or projects that are for the religious socialization of participants or audience.
- Activities that engage in political lobbying or intend to influence public policy.
- Applicants that have been found to be ineligible for ECRAC funding.
- Projects when artists are required to pay excessive entry or exhibition fees in order to exhibit or perform in the project which funds are sought.
- Requests for operating support.
- Projects that will not use the proper ECRAC funding credit line (in a legible font) and that don’t use both the ECRAC logo and the ACHF Clean Water Land and Legacy logo, as required. Also, projects that will not take responsibility for their own publicity, media coverage, and public relations, or won’t provide timely promotion of the project throughout Region 7E including to ECRAC itself.
- Organizations or projects outside of Region 7E in Minnesota.
- Applicants that are currently a direct recipient of the State of Minnesota’s Arts and Cultural Heritage Fund or that would be in violation of the Minnesota State Arts Board’s percent of state funding criteria found in their grant guidelines.
- Projects that try and substitute traditional sources of funding with an ACHF grant. The Minnesota Constitution requires that arts and cultural heritage fund dollars must be used to supplement not substitute for traditional sources of funding. All recipients of ACHF dollars must ensure that they are in compliance with this constitutional requirement.
- Projects unwilling to track and report costs appropriately. ACHF grant dollars must not be spent on administrative costs, indirect costs, or other institutional overhead charges that are not directly related to and necessary for the specific projects or activities that will be funded with Arts and Cultural Heritage Fund dollars. If awarded Arts and Cultural Heritage Funds, a grantee must track and be able to clearly document what portion of ACHF funds is spent on direct program or project costs and what portion of ACHF funds is spent on administrative costs, indirect, or overhead costs that are “directly related to and necessary” to carry out the programs or projects that are supported with ACHF dollars. In order to ensure this, ECRAC requires that proof of all grant related costs are submitted with the final report.

For ACHF requests from Region 7E schools, ECRAC cannot provide funds for the activities above and:

- Parochial schools.
- In-school projects by students or projects carried out exclusively by or for student organizations or programs by schools that are limited in access to the public or serve only students or staff.
- Compensating school employees or personnel in full or in part.
- Paying an artist or arts organization to provide essentially the same services that an ongoing teacher or arts specialist would be expected to provide.
- Tuition for teachers to earn degrees, meet licensure requirements, or meet continuing education requirements to retain a teaching license.
- Supplanting discontinued or non-existent arts programs in schools.
- Purchasing equipment for or improve facilities within K-12 public schools. The exception will be if a non-profit arts group uses the school facility for rehearsal, classes, performances, or exhibitions, and it needs equipment or facilities improvements for its own work. The arts group could apply for and receive an ECRAC ACHF grant, and could develop a cooperative agreement with the school that spells out how the school could also benefit from the purchased items or improvements.

Pre-Application Information:

There are three application deadlines per year for this program: November 1, Feburuary 1, and April 1. Completed applications must be submitted online before 11:59 p.m. on the deadline date.

The scheduled grant deadline dates for FY 2018-2019 are:

- Technical Assistance Deadline: October 15
- Grant Deadline: Nov. 1, 2018
- Final Approval By: Dec. 31, 2018
- Earliest Start Date: Jan. 15, 2019
- Latest End Date: June 30, 2020

- Technical Assistance Deadline: January 15
- Grant Deadline: Feb. 1, 2019
- Final Approval By: Mar. 31, 2019
- Earliest Start Date: May 15, 2019
- Latest End Date: June 30, 2020

- Technical Assistance Deadline: March 15
- Grant Deadline: April 1, 2019
- Final Approval By: May 31, 2019
- Earliest Start Date: July 15, 2019
- Latest End Date: June 30, 2020

If a deadline date falls on a weekend or a holiday, the deadline will be 11:59 p.m. on the next working day.

Applicants should plan on submitting ACHF proposals at least three months prior to their project start date.

ECRAC has an online grant application process only. You cannot submit any grant application materials by mail, in person, or by email.

Technical assistance is guaranteed if you contact ECRAC staff before the technical assistance deadline. After that date, assistance will be offered based on staff availability.

An Outcome Evaluation Plan is required for this funding program.

ECRAC requires a 10% cash match for ACHF Organizational Grants. The cash match can include earned income, other grants/contributions, and cash on hand. In kind cannot be included as part of your 10% cash match. Matching funds may consist of cash, in kind contributions, earned income, or other grants. In kind are donated items such as materials, labor, and space that can be given a dollar value and are a significant part of the project.

For special requirements for organizations requesting $10,000 and over, see the Guidelines listed in Supporting Documents below.

ACHF grant requests from organizations for project equipment purchase must include: (1) A detailed plan for the use of the equipment; and (2) A statement certifying they will not sell the equipment without prior ECRAC approval including the possibility of UCC filing. Organizations using a fiscal agent must develop an equipment purchase agreement outlining who will own the equipment at the end of the grant period. The act of only purchasing equipment does not constitute a fundable grant project.

There is no limit on the number of grants that can be received each fiscal year, at this time, but applicants are limited to submitting one application per grant deadline. Do not apply for more than one grant, per grant program deadline.

Grant Application Workshops and Information Sessions are held monthly. Participants will learn about the grant programs, application process, and how to write an effective ECRAC grant application. This is an excellent opportunity to get your questions answered on your project ideas. (See Pre-Proposal Conference above.)

ECRAC maintains a library of submitted grant applications. Reviewing these materials can enhance your understanding of the process and may improve your application. The application library is normally open during regular office hours (9:00 a.m. - 4:30 p.m.). ECRAC staff is happy to help you.

If you need further assistance navigating the ECRAC Grant Portal or have any other questions, please feel free to contact ECRAC by email or phone.

ECRAC Grant Portal Tutorial: https://www.youtube.com/watch?t=21&v=etScRJXC2bE

Check the Calendar for Upcoming Grant Workshops: http://www.ecrac.org/about-ecrac/calendar

For a recorded FY 2018 Grant Information Session:
https://www.youtube.com/watch?v=58RBbs4kQlA&feature=youtu.be

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online application portal:
https://www.grantinterface.com/Common/LogOn.aspx?eqs=3RmDWZBndDIalUO9ekAyWA2

Katina Eklund, ECRAC Program Officer
320-396-2337 x 2
grantinfo@ecrac.org

East Central Regional Arts Council
112 Main Avenue South
PO Box 294
Braham, Minnesota 55006
320-396-2337
info@ecrac.org

URL for Full Text (RFP):

Geographic Focus:

USA: Minnesota: Chisago, Isanti, Kanabec, Mille Lacs, and Pine Counties