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Survey and Planning Grant (CLG Grant) Program

Grants to West Virginia Nonprofits, For-Profits,
and Agencies for Historic Preservation Projects

Agency Type:


Funding Source:

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West Virginia Division of Culture and History - State Historic Preservation Office (SHPO)

Deadline Date:

12/31/18 Postmarked


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Grants starting at $1,000 to West Virginia government agencies, nonprofit organizations, for-profit organizations, businesses, and educational institutions for planning and survey projects for historic sites. Funding is intended to support archaeological surveys, architectural/historical surveys, heritage education, predevelopment activities, comprehensive planning, and National Register documentation.

Survey and Planning Grant Allowable Activities

Cultural Resource Surveys: To identify and evaluate properties in an area or by theme to determine whether they may be eligible for listing in the National Register of Historic Places.

- Architectural/Historical Surveys: A reconnaissance or intensive level architecture/history survey of a designated study area or theme to locate resources that may be of historic significance. The survey must be completed in accordance with the Secretary of the Interior’s Standards and the WV State Historic Preservation Office Survey Manual and will include the completion of a West Virginia Historic Property Inventory Form for each documented property as well as a survey report that documents objectives, provides a description and history of the survey area, contains a bibliography, and makes recommendations for further work.
- Archaeological Survey: Reconnaissance survey consists of a complete and systematic inspection of a designated study area to locate prehistoric and historic archaeological sites. It involves the investigation of both surface and subsurface contexts. Intensive survey consists of conducting limited archaeological excavation and archival research in order to determine whether a site is eligible for inclusion in the National Register of Historic Places. A research design must be submitted and approved prior to the initiation of field work. The research design must identify the qualified archaeologist who will supervise field work and laboratory analysis of any cultural materials recovered from the site. The field work must be conducted and a final report must be prepared in accordance with Guidelines for Phase I, II, and III Archaeological Investigations and Technical Reports (WVSHPO 2001). An archaeological site form must be completed for each site identified. All collected artifacts must be curated in accordance with the West Virginia State Historic Preservation Office Curatorial Guidelines and/or 36CFR79: Curation of Federally-owned and administered Archaeological Collections.

National Register: To assist organizations and individuals in preparing National Register Registration Forms for eligible individual properties and/or historic districts, and/or completing the National Register of Historic Places Multiple Property Documentation Form. Also, to prepare Registration Forms for a determination of eligibility when there is a majority property owner objection. For a district nomination, an architectural and history survey must have been previously conducted in the project area and the area has been previously determined eligible for listing. For an individual resource, the property must have already been identified as potentially eligible for listing by a qualified historic preservation professional.

Planning: To organize preservation information pertaining to identification, evaluation, registration, and treatment of historic properties in a logical sequence and set priorities for accomplishing those preservation activities. All projects must comply with applicable Secretary of the Interior’s Standards. Projects may include the following:

- A local or county historic preservation plan: At a minimum, the plan should outline strategies for the identification, evaluation, nomination and treatment of historic resources within the area. Ideally it will be created as part of a community's comprehensive plan.
- Historic context statement: An historic context statement is a document used for interpreting history and historic resources. It groups together properties that share a common theme, geographic area and time period, and describes the significant broad patterns of history in an area that may be represented by historic properties. The development of context statements serves as the foundation for making decisions about identification, evaluation, nomination and treatment of historic properties.
- Ordinances, regulations, or standards, such as design review and historic preservation components of zoning ordinances: Design review and zoning are tools that can be used to protect resources and implement an historic preservation plan. They should ideally be created after an historic preservation plan has been developed.
- Development, purchase, or implementation of advanced planning or computer technologies and applications for the purpose of furthering local or county historic preservation planning goals.
- Printing and distribution of plans, planning studies, ordinances, regulations or other similar documents.

Predevelopment: To assist in activities necessary prior to the development of a property

- Historic Structure Reports: A description of existing conditions prior to development of a historic resource.
- Feasibility Studies: A detailed physical investigation and analysis of a historic property conducted to determine the financial, technical, or economic advisability of a proposed project and/or alternate courses of action.
- Plan and Specifications: Detailed working drawings and technical specifications necessary to guide the construction, determine the scope of work, and provide a firm basis for competitive bidding and contractual obligations.

Heritage Education: To increase awareness and knowledge of preservation and the state's rich heritage.

- Conferences, seminars, or workshops: Activities which discuss preservation related subjects, issues, and/or techniques and increase the knowledge, skills, and abilities of individuals involved in the administration of historic preservation activities and programs. Audience may be appointed members of historic landmark commissions, planning commissions, zoning boards, historic societies or interested persons.
- Educational Projects: Development or implementation of curricula supplements, intern programs, and/or courses to instruct in preservation related subjects or techniques, or that will inform the public about specific historic resources; For example, lesson plans that teach students about the historic district in their town.
- Publications: Design, research and/or printing of materials to provide information regarding preservation related subjects, issues, and/or techniques, and to educate the public about specific historic resources, such as brochures for tours of historic districts.
- Audio-Visuals: Design and creation of videos, cd-roms, slide presentations, web sites or movies to instruct on preservation related subjects, issues and/ or techniques, or to educate the public about specific historic resources.

GrantWatch ID#:

GrantWatch ID#: 175859

Estimated Size of Grant:

No grant will be awarded for less than $1,000.

Term of Contract:

- Beginning Date: Annually in March
- Ending Date: June of the following year

Additional Eligibility Criteria:

All CLGs (Certified Local Government) are eligible to compete for CLG grant funds. If other non-CLG funding is available, the following are eligible: State or local government agencies, not-for-profit organizations, for-profit organizations or firms, and educational institutions.

Any consultant or staff used for a project must meet appropriate 36 CFR 61 qualifications and WV SHPO requirements. (For detailed professional qualifications, see Section 10 of the Application Instructions listed below in Supporting Documents.)

Pre-Application Information:

The deadline for the Survey and Planning Grant Program is December 31, 2018 (Postmarked).

Grants are awarded for no more than 60% of the total project costs, with the project sponsor providing at least 40% of the total costs of the project. Match for Certified Local Governments is 70/30. CLG grants will be awarded for no more than 70% of the total project costs, with the CLG sponsor providing at least 30% of the total costs of the project.

All grant expenditures and match resources must be expended for services and/or materials used for the approved project during the project period.

Eligible Match: Non-Federal sources of cash. Cash derived from the Community Development Block Grant Program, Revenue Sharing Program, in-kind or donated contributions.

Ineligible Match: Federal sources of match with the exception of those described above. Any costs whether cash or in-kind that is not necessary and reasonable to the completion of the project and within the grant period.

If the project is site specific, the sponsor must be the owner of the site, or evidence of owner support must be attached to the application.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Mail applications to:

Grants Coordinator
State Historic Preservation Office
Division of Culture and History
The Culture Center
1900 Kanawha Blvd., East
Charleston, WV 25305

Pamela Brooks, Grants Coordinator - Survey. Planning and Development

URL for Full Text (RFP):

Geographic Focus:

USA: West Virginia