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FY 2019 National School Lunch Program (NSLP) Equipment Assistance Grant for School Food Authorities (SFAs)

Grants to New York Schools and School Districts
to Purchase Lunch Program Equipment

Agency Type:


Funding Source:

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New York State Education Department (NYSED) - Child Nutrition Program Administration

LOI Date:


Deadline Date:

01/24/20 Postmarked


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Grants of up to $20,000 to New York public schools, school districts, and childcare institutions to purchase food-related equipment. Nonprofit applicants must qualify in the online grants system prior to applying. Funding is intended to improve the infrastructure of the National School Lunch Program (NSLP).

The equipment purchased with the FY 2019 NSLP Equipment Assistance Grant must be used to support the federally assisted school nutrition programs. Equipment may not be purchased exclusively for programs outside of the NSLP. However, when a RA participates in other school meal programs (such as the School Breakfast Program (SBP), After School Snack Program, Fresh Fruit and Vegetable Program (FFVP), Summer Food Service Program (SFSP), in addition to the NSLP, those other meals programs may benefit from equipment purchased with FY 2019 NSLP Equipment Assistance Grant funds. For example, if a RA participating in the NSLP and SBP purchases a new refrigerator with the FY 2019 NSLP Equipment Assistance Grant funds, food items for both federal programs may be stored in the refrigerator. 

The equipment request and grant application submission must address how the equipment improves the quality of school meals.

The application will also address one focus area from the following:

  • Focus 1: Food Safety
  • Focus 2: Efficiency of School Nutrition Operations
  • Focus 3: Expanded Participation

Examples of eligible equipment requests:

GrantWatch ID#:

GrantWatch ID#: 175874

Estimated Total Program Funding:


Estimated Size of Grant:

Grant Amounts: A minimum of $1,000 up to a maximum of $20,000 per Recipient Agency (RA).

Total combined awards to an SFA for an individual RA cannot exceed $20,000.

Term of Contract:

Project Dates: 7/1/2020-6/30/2021

Additional Eligibility Criteria:

All School Food Authorities (SFAs) are eligible to apply for funding for their Recipient Agencies (RA) that participate in the National School Lunch Program (NSLP), including public school districts, nonprofit nonpublic schools, charter schools and residential child care institutions in the NSLP in New York State.

New SFAs and new Recipient Agencies (RAs) in their first year of operation must receive formal approval by the SED Child Nutrition Program Office to participate in the NSLP by the deadline of submission for the FY 2019 NSLP Equipment Assistance Grant Application in order to be eligible to apply for funding.

Priority will be given to RAs with 50 percent or more students eligible for free or reduced price meals and to RAs that did not receive a previous grant award through the American Recovery and Reinvestment Act (ARRA) Food Service Equipment Grant, the FY 2010, FY 2014, FY 2015, FY 2016, FY17 or the FY 2018 National School Lunch Program Equipment Assistance Grant for School Food Authorities.

The SFA will apply on behalf of their eligible RAs. The SFA will submit a separate application for each piece of requested equipment for an eligible RA.

Equipment Assistance Grant Applications will only be considered if they meet the following Mandatory Application Requirements:
- Applications must be submitted by an eligible applicant that is currently approved to participate in NSLP or that receives formal SED approval to operate NSLP by the application deadline.
- All non-public applicants must include a current Certificate of Occupancy from the local government authority having jurisdiction for determining compliance with applicable Building Codes of New York State and current building Fire Inspection that indicates no violations from the local government authority having jurisdiction for determining compliance with applicable Fire Codes of New York State for the RA building in which the equipment will be placed.

Pre-Application Information:

Not-for-profit applicants must be Prequalified in the Grants Gateway by the application deadline. Please be advised, this requirement applies to all non-public schools and to all charter schools. For further information, please visit Due to the length of time this process could take to complete, it is advised that nonprofits Prequalify as soon as possible. Failure to successfully complete the Prequalification process early enough may result in a grant application being disqualified.

Questions regarding this grant must be emailed to the program contact by December 18, 2019. A Questions and Answers Summary will be posted online no later than January 4, 2020.

The Notice of Intent (NOI) is not a requirement for submitting a complete application by the application date; however, NYSED strongly encourages all prospective applicants to submit an NOI to ensure a timely and thorough review and rating process. A non-profit applicant’s NOI will also help to facilitate timely review of their prequalification materials.

The NOI due date is January 10, 2020.

Fully completed applications must be postmarked by January 24, 2020.

Applications requesting equipment with a unit cost that is less than $5,000 must include a copy of the Capitalization Threshold Policy that demonstrates that the equipment cost equals or exceeds the capitalization threshold.

Payments will be made on a reimbursement basis.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Email questions and NOIs to:

Submit applications to:
New York State Education Department
Child Nutrition Program Administration
RFP #GC20-021 NSLP Equipment Assistance Grant
89 Washington Avenue, Room 375EBA
Albany, NY 12234

Program Contact:
Tara Webster/Colleen Hasselbach

Fiscal Contact:
Lucas Rodriguez

Funding or Pin Number:

RFP #: GC20-021

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York

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