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Arts in Education (AIE) In-School Residency Program

Grants to Arkansas Nonprofits, Agencies, and Schools
for PreK-12 Programming with Professional Artists

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Arkansas Arts Council

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Grants of up to $40,000 to Arkansas nonprofit organizations, government agencies, churches, hospitals, schools, and IHEs to host educational artist residencies benefitting school-age children. Qualifying organizations may sponsor professional artists for activities during the school day or academic year.

During the In-School Residency program, an artist is based in a preK-12 school or community organization site where he or she works with the applying organization’s AIE Program and/or on-site coordinator and key staff to develop programs and activities based on the school/site's needs and facilities. The AIE program or onsite coordinator is usually the person who initiates the In-School Residency grant or serves as the contact person, and is involved with the school/site on a regular basis.

At the school/site, the artist may instruct students, conduct in-service workshops for teachers or staff, advise activity groups, present lectures and demonstrations to local community organizations, organize exhibitions of work by students, teachers or themselves, initiate field trips, supervise student projects, and encourage and develop arts curricula and materials.

The artist-in-residence is a resource and creative catalyst, not a replacement for a teacher or staff member. Participating teachers/staff must be aware of the artist’s schedule. Teachers/staff are required to remain in the classroom/activity site during the proposed arts activities and should serve as a co-teacher with the artist or as a fellow learner with the participating youth. Residencies are designed to meet special needs of schools and sponsoring organizations and highlight strengths of artists, but certain characteristics are typical of each residency program:

Residencies are usually based on a 40-hour, five-day work week with maximum 20 hours contact time between artists and residency participants. These hours need not be on sequential days; they must, however, provide an intensive arts experience for the participating group. The other remaining time may be reserved for the artist’s own creative work and professional development.

Artists may be scheduled for up to four hours per day at the site to work with both a target and a peripheral group of students. The target group is usually a smaller class and receives the most intensive arts experience. There should be specific outcomes for what this group is to achieve or know by the residency’s end. The peripheral group, or majority of students, gains an exposure to the artist and art form through demonstrations, assemblies or short workshops.

The emphasis of the residency program is on the artist as a practitioner, rather than as a teacher/staff member in the usual sense.

The school or sponsoring organization, as the grant recipient and primary sponsor of the program, is responsible for administering the residency. Other groups may be included in residency activities without being primary sponsors.

For best results, sponsors, teachers/staff and artists work together in the development, planning and implementation of the residency program.

Professional Development In-Service:

Included in an In-School Residency program is a requirement for an in-service workshop to be conducted by the artist for the teachers/administrators/staff involved with the residency program.

The in-service workshop should focus on assisting teachers or staff to increase their personal and professional comfort level with integrating the arts into curriculum or character development programming. This will help to ensure long-term benefits from the residency program, to clarify information, and to get them "on board."

The sponsoring organization or school and the artist may determine in-service workshop length and content. It may take place in one block of time or may be spread out over the course of the residency. It is recommended, however, that it take place prior to the residency activities. An in-service workshop should not be considered a planning meeting.

GrantWatch ID#:

GrantWatch ID#: 176747

Estimated Size of Grant:

Up to $40,000

Term of Contract:

In-School Residency Program grant awards are made for projects, programs, and activities occurring between July 1, 2019, and June 30, 2020.

Grantees can sponsor professional artists at a school or site during the school day or school year for a minimum of 10 days, with longer residencies lasting the duration of the school year.

Additional Eligibility Criteria:

An In-School Residency applicant must be a certified 501(c)(3) tax-exempt organization OR be a federal, state or local government or governmental unit; a church or convention/association of churches; a hospital, hospital service organization or medical research affiliate; or a public school or institution of higher learning.

Funding for organizations is not available for:
-Deficits or start-up costs for new organizations
-Contingency funds
-Contributions and donations to other organizations or individuals
-Building renovations or capital expenditures for facilities
-Entertainment expenses, including buses for field trips, tickets to performances, or refreshments
-Tuition for academic study or any form of scholarship or student financial aid
-Faculty salaries, and additionally, staff salaries in Arts in Education grants
-Lobbying expenses
-Interest and other financial costs

Pre-Application Information:

The due date is January 25, 2019.

A 1:1 cash match is required. Matching funds that are anticipated at the time of application must be received and obligated no later than June 30, 2020.

The source for matching funds cannot be other Arts Council funds, Arkansas Arts on Tour reimbursements, subsidies for artist fees through the Mid-America Arts Alliance or grants from the National Endowment for the Arts.

In-kind contributions may not be used as matching funds on applications or counted as matching funds on final reports. They may, however, be included in the application as evidence of the commitment of additional resources.

Applicants wishing to use a non-roster artist must also submit an artist information packet with the application that will allow the artist to be reviewed in conjunction with the AIE proposal.

Program Guidelines:

Arts in Education Artist Roster:


Process and Policies:

Application Instructions:

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Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

Kimberly Davis, AIE Program Manager

URL for Full Text (RFP):

Geographic Focus:

USA: Arkansas