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Hartford Events Grant

Grants to Hartford Area, Connecticut
Nonprofits for Arts and Cultural Events

Agency Type:

Foundation / Corporation

Funding Source:

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Greater Hartford Arts Council

LOI Date:


Deadline Date:

07/12/18 11:59 PM Receipt


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Grants ranging from $1,000 to $5,000 to Hartford Area, Connecticut nonprofit organizations for arts and cultural events that bring the community together and promote local economic activity. A letter of intent is due by June 6, 2018. Applicants are encouraged to contact program staff before applying.

Grant funding is awarded to those events that connect culture and community, promote economic activity, serve wide-ranging populations and make the arts accessible to all. Events should drive local business, generate excitement and energy, revitalize local neighborhoods, and celebrate Hartford's rich cultural diversity.

Examples of eligible events include, but are not limited to:
- Dance, theater, music, visual arts, literature, combination, or multiple art form performances.
- Concerts, parades, festivals, performances, celebrations of local artists, ethnic identity, social, or culturally specific traditions

The Arts Council invests in organizations that demonstrate significant impact among five core areas. Applicants are required to demonstrate strong alignment with at least one of these goals in order to receive funding:

1. Increase Greater Hartford’s ability to attract and retain talent by leveraging the value of extraordinary arts experiences as an integral part of the region’s quality of life.
2. Promote intercultural understanding by supporting arts experiences that include, represent, and engage all populations regardless of their ethnic, cultural, social, economic, and ability backgrounds.
3. Utilize the arts to cultivate the creative talents of school-aged (pre-K through grade 12) youth in the region, especially those whose social or economic conditions present a barrier to access.
4. Enhance the vibrancy of neighborhoods and local communities that have been marginalized, disadvantaged, or underrepresented by increasing members’ access to arts experiences and institutions.
5. Engage members of diverse communities to explore social issues of broad public concern through the arts together.

Eligible expenses directly related to the project include but are not limited to:

- Artist fees
- Art/production materials
- Event space rental fees
- Equipment rental and purchase
- Marketing/promotion fees
- Printing, photography, videography, and event supplies
- General overhead (rent, utilities, office supplies) directly related to the project (up to 3% of the project total)
- Appropriate ‘fair market’ value for in-kind contributors (up to 25% of the project total)

GrantWatch ID#:

GrantWatch ID#: 176915

Estimated Size of Grant:

Awards range from $1,000 to $5,000. Applicants may request no more than 50% of the entire program/project budget.

Term of Contract:

For events that take place between October 1, 2018 to March 31, 2019.

Additional Eligibility Criteria:

The applicant must hold current 501(c)(3) nonprofit tax-exempt status and have its primary physical address the 34-town region served by the Greater Hartford Arts Council.

Priority is given to events that have not been funded by the Arts Council in the past 2 years.

The following entities are not eligible for Hartford Event Grant support:

- Organizations with a primary focus of school day programs for pre-K through 12th grade students that are not primarily arts based;
- Organizations whose primary programming focus is after school programs or summer camps that are not primarily arts based;
- Public broadcasting media, radio and television stations;
- Churches or church-affiliated organizations receiving a significant portion of their base support from a church or religious organization;
- Governmental institutions and agencies, e.g. park and recreational facilities, schools, etc.(excluding public libraries);
- Organizations that have been awarded Hartford Events Grant funding in the same calendar year;
- Organizations that have been awarded Hartford Community Access Grant funding in the same calendar year;
- Organizations that have already been awarded funding through the Arts Council for the same proposed event;
- Organizations that have not fulfilled grantee obligations from prior Arts Council grants, including filing of final reports. No exceptions.

Ineligible Activities include:

- College or university-sponsored projects not open to participation by the community outside the university setting;
- Activities that are part of ongoing school-based educational programming
- Projects that replace school curriculums or funds for contracted school faculty
- Member only events
- Virtual events or static exhibitions
- Touring or the production of tours
- Conferences, symposia, etc.
- Events that are considered social or fundraising benefits or are for events that use the proceeds for scholarships
- Individual fellowships, graduate education, or university-based projects that require participants to register for academic credit

The following are not eligible for Arts Council funding:

- Travel/mileage
- Food or beverages
- Contingency funds
- Lobbying activities
- Undocumented expenses
- Retroactive funding (activities completed before the start of the proposed grant period)
- Salaries for new or expanded staff positions
- Contracted services of an organization's staff or board member
- Regularly contracted services such as a grant writer, accountant, attorney, advertising firm, or district curriculum supervisor
- Re-granting
- Grant administration, overhead or processing fees taken by an umbrella/parent organization as a percentage of the total award

Pre-Application Information:


Round 1: For events that take place between April 1 to September 30, 2018
Intent to Apply due December 7, 2017
Applications due January 11, 2018
Award notification in Late February

Round 1: For events that take place between October 1, 2018 to March 31, 2019.
Intent to Apply due June 6, 2018
Applications due July 12, 2018
Award notification: Late August

Applicants should submit the completed Intent to Apply no later than 11:59 PM on the deadline date. Only applicants approved through the Intent to Apply process may submit an application. Applicants are strongly encouraged to contact Arts Council staff with questions prior to submitting applications.

The Grantee receives 80% of the grant award upon receipt of the executed contract. The signed contract is due within a total of 30 days of the contract date. The remaining 20% of the grant award is released upon acceptance of the Final Report, which is due within a total of 30 days after the grant end date.

Community Impact Goals and Indicators:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit Intent to Apply forms to: with subject line "Hartford Events Grant Intent to Apply - [Organization Name].”

Questions should be directed to Rebecca Kroll at the email address above or by calling 860-525-8629 x224.

Greater Hartford Arts Council
100 Pearl Street
Hartford, CT

URL for Full Text (RFP):

Geographic Focus:

USA: Connecticut: Organizations headquartered in the 34-town region served by the Greater Hartford Arts Council; Event should take place within Hartford city limits.