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Hartford Events Grant

Grants to Hartford, Connecticut Nonprofits
for Public Arts and Cultural Events

Agency Type:

Foundation / Corporation

Funding Source:

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Greater Hartford Arts Council

Deadline Date:

10/01/19 11:59 PM


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Grants ranging from $1,000 to $7,500 to Hartford, Connecticut nonprofit organizations for arts and cultural events that bring the community together and promote area businesses. Funding is intended for public, arts-focused events such as concerts, festivals, parades, and celebrations that energize local neighborhoods and honor their diverse cultures and traditions. Events must physically occur within the City of Hartford (including the University of Hartford grounds and Elizabeth Park). Funded activities must be open to the general public and not be restricted to a certain group (for example, students of a particular school or members of a club).

Examples of eligible events include, but are not limited to:
- Dance, theater, music, visual arts, literature, combination, or multiple art form performances.
- Performances, celebrations of local artists, ethnic identity, social, or culturally specific traditions

The Arts Council invests in organizations whose programs and initiatives are strongly aligned with the Arts Council’s community impact goals. Community Impact is strongly considered by the panel when making award decisions. Applicants are required to demonstrate significant impact in one or more of the five core goal areas in order to receive funding:
- Promote intercultural understanding by supporting arts experiences that include, represent, and engage all populations regardless of their ethnic, cultural, social, economic, and ability backgrounds.
- Utilize the arts to cultivate the creative talents of school-aged (pre-K through grade 12) youth in the region, especially those whose economic conditions present a barrier to access.
- Enhance the vibrancy of communities that have been historically unserved or underserved by increasing members’ access to arts experiences and institutions.
- Engage members of diverse communities to explore social issues of broad public concern together through the arts.
- Increase Greater Hartford’s ability to attract and retain talent by promoting the region’s rich arts offerings.

Eligible expenses directly related to the project include but are not limited to:
- Artist fees
- Art/production materials
- Salaries of staff directly involved in the project
- Event space rental fees
- Equipment rental
- Marketing/promotion costs
- Printing, photography, videography, and event supplies
- General overhead (rent, utilities, office supplies) directly related to the project (up to 3% of the project total)
- Appropriate ‘fair market’ value for in-kind contributors (up to 25% of the project total)

GrantWatch ID#:

GrantWatch ID#: 176915

Estimated Size of Grant:

Awards range from $1,000 to $7,500.

Term of Contract:

For the application deadline 1/2/2019, events must take place between March 15 and June 30.
For the application deadline 4/1/2019, events must take place between July and September.
For the application deadline 7/1/2019, events must take place between October and December.
For the application deadline 10/1/2019, events must take place between January and March.

Additional Eligibility Criteria:

To be eligible for consideration, applicant organizations must:
- Be a non-profit corporation registered in the State of Connecticut with 501(c)3 tax-exempt status from the Internal Revenue Service
- Maintain a primary physical address within the Arts Council’s service area. The service area map is on page 5 of the HEG-Guidelines document, below. The primary physical address is the address the organization uses on federal tax documents.

The following entities are not eligible for Hartford Event Grant support:
- Organizations with a primary focus of school day programs for pre-K through 12th grade students that are not primarily arts based
- Organizations whose primary programming focus is after school programs or summer camps that are not primarily arts based;
- Public broadcasting media, radio and television stations
- Organizations that advocate a particular religious, social or political point of view
- Governmental institutions and agencies, e.g. park and recreational facilities, schools, etc.(excluding public libraries);
- Organizations that have been awarded Hartford Events Grant funding in the same calendar year
- Organizations that have not fulfilled grantee obligations from prior Arts Council grants, including filing of final reports. No exceptions

Ineligible Activities include:
- Activities that are not open to the general public
- Activities that are part of ongoing school-based educational programming
- Projects that replace school curriculums or funds for contracted school faculty
- Virtual events or static exhibitions
- Touring or the production of tours
- Conferences, symposia, etc.
- Events that are considered social or fundraising benefits or that use the proceeds for scholarships
- Individual fellowships, graduate education, or university-based projects that require participants to register for academic credit

The following are not eligible for Arts Council funding:
- Food or beverages
- Contingency funds
- Lobbying activities
- Undocumented expenses
- Retroactive funding (activities completed before the start of the proposed grant period)
- Salaries for new or expanded staff positions
- Contracted services of an organization's staff or board member
- Regularly contracted services such as a grant writer, accountant, attorney, advertising firm, or district curriculum supervisor
- Re-granting
- Grant administration, overhead or processing fees taken by an umbrella/parent organization as a percentage of the total award

Pre-Application Information:

Deadlines and notification dates:

Spring Event Dates: March 15-June 30
Application Deadline: 1/2/2019
Award Notification: 3/1/2019

Summer Event Dates: July-September
Application Deadline: 4/1/2019
Award Notification: 6/3/2019

Fall Event Dates: October-December
Application Deadline: 7/1/2019
Award Notification: 9/3/2019

Winter Event Dates: January-March
Application Deadline: 10/1/2019
Award Notification: 12/2/2019

Applications are due no later than 11:59 PM on the deadline date.

Applicants are encouraged to speak with Arts Council staff before submitting a proposal. Staff members can help applicants create a more competitive application.

Arts Council funding must be matched 2:3 (2 dollars for every 3 dollars of requested funding). At least half of the match must be in applicant cash.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

To submit application materials:

Contact or 860-525-8629 x224 with any questions.

Greater Hartford Arts Council
100 Pearl Street
1st Floor
Hartford, CT 06103
Fax: 860 278-5461

URL for Full Text (RFP):

Geographic Focus:

USA: Connecticut: City of Hartford