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Utah State Historical Records Advisory Board (USHRAB) Grant

Grants to Utah Nonprofits, Agencies, and IHEs to Process,
Preserve, and Increase Access to Historical Documents

Agency Type:

State

Funding Source:

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Utah State Historical Records Advisory Board (USHRAB) - Utah State Archives

Deadline Date:

08/30/19

Description:

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Grants of up to $7,500 to Utah nonprofit organizations, government agencies, libraries, museums, archives, and IHEs to process, preserve, and increase access to the State's historical records. Funding is intended for archival activities that ensure the sustainability, care, and preservation of documents, collections, and records. Collections considered for grant projects must be archival documentary collections of historical, enduring, and permanent value.

Preservation Projects: The USHRAB seeks proposals for the processing and preservation of historical records in Utah. These grants are intended for short-term projects. Digitization projects are eligible as preservation projects so long as the goal is to preserve records that are in fragile condition. The original records must be retained and maintained. Historical records preservation projects for which funds can be applied include, but are not limited to:

  • Processing or organizing historical records
  • Preservation of electronically born collections, such as digital photographs
  • Conservation or preservation of damaged records

Access Projects: The USHRAB seeks proposals promoting access to historical records. Eligible projects might include creating EAD finding aids. Digitization projects are eligible as access projects if they make use of existing holdings of locally or regionally significant historical record collections. The materials should already be processed so that projects can re-use existing information to serve as metadata for the digitized collection. The original materials must be retained and maintained. Grants fund one-time projects and are evaluated on how the project directly affects the program of the repository. The project must provide results that are measurable and are related to the preservation and accessibility of the historical records within the collection.

All grant projects require a public access component, such as making digital images available online or creating an online finding aid or index. USHRAB grant projects for digitization must adhere to the Best Practices for digital formatting and metadata standards outlined by the Utah State Archives to ensure the sustainability of digital collections.

GrantWatch ID#:

GrantWatch ID#: 177371

Estimated Size of Grant:

Up to $7,500

Term of Contract:

Projects must be completed within the grant time frame, which is between October 15, 2019 and June 26, 2020.

Additional Eligibility Criteria:

These grants are available to regional and local repositories and other nonprofit cultural heritage organizations such as archives, governmental entities responsible for the care and custody of permanent records, historical societies, library special collections, museum archives, or colleges and universities. Nonprofit organizations must have a 503(c)(3) nonprofit status.

According to Utah Code Section 51-2a-201.5, the governing board of a nonprofit corporation whose revenues or expenditures of federal pass through money, state money, and local money is less than $100,000 but greater than $25,000 shall cause a fiscal report to be made in a format prescribed by the state auditor within six months of the end of the nonprofit corporation’s fiscal year.

Applicants are required to have a Data Universal Numbering System (DUNS) number before submitting an application. Information on how to obtain a DUNS is available at: http:// fedgov.dnb.com/webform.

USHRAB grant funds may not be used for
- The acquisition, processing, exhibition, or display of artifact collections, including the purchase of display cases;
- Projects focusing on collections or materials that are not available for research;
- Undertaking an oral history project unless the project deals with Native Americans;
- Projects focusing on collections or materials that are the responsibility of an agency of the federal government;
- Personnel wages for projects that are part of regular job duties.

Pre-Application Information:

The application deadline is August 30, 2019. The optional draft deadline is August 9.

Grant award winners will be notified within 30 days after the final application deadline.

All digitization projects require a letter of agreement from the institution providing the digitization.

All grants require a one-to-one in kind and/or cash match. Matching funds must be directly and demonstrably related to the grant and occur during the grant period. Cash expenditures may be for any direct purchase of equipment or consumable supplies used in the project or program.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Email applications to mruddell@utah.gov

Or mail to:

Utah State Historical Records Advisory Board
346 S. Rio Grande
SLC, UT 84101

Mahala Ruddell
(801) 531-3845

URL for Full Text (RFP):

Geographic Focus:

USA: Utah

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