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Technology Mini-Grant Program

Grants to Missouri Public Libraries for Equipment
and Software to Improve Network Infrastructure

Agency Type:


Funding Source:

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Missouri State Library (MOSL) - Office of the Secretary of State

Deadline Date:

06/28/18 Emailed, Faxed, Postmarked, or Hand-Delivered


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Grants ranging from $2,500 to $18,000 to Missouri public libraries to purchase automation and technology related equipment, software, and hardware for the purposes of improving network infrastructures. Funding may be used to purchase new equipment and replace older equipment in order to enhance library services.

Grant Priorities:
-Highest priority will be given to libraries demonstrating a specific and immediate need for hardware by imminent failure of the library’s network, and/or replacing software systems that are no longer supported.
-Highest priority will also be given to libraries participating in the Edge Initiative, and who have identified needs based on the Edge Assessment.
-Libraries demonstrating the need to install systems to manage public access to workstations, printing, etc.
-Libraries installing wireless access equipment with built-in report capabilities
-Libraries needing to replace or update computer training labs
-Libraries seeking to improve access to library materials to persons with disabilities Examples of eligible assistive devices include, but are not limited to: closed circuit TVs, large monitors, one-hand keyboards, screen magnification hardware and software, amplifier speaker units, trackball mouse emulators, and voice output software.
-Libraries offering mid-range computers that can be reserved for extended periods of time (minimum of three hours) for use by patrons taking job-related training, online courses, or required certification testing. This can include professionals such as emergency preparedness staff, firefighters, police, medical personnel, students enrolled in post-secondary accredited online courses; adults taking practice or certification tests such as realtors, insurance personnel, etc.

Allowable expenses include, but are not limited to:
-Desktop, laptop, all-in-one, and thin client computers for public or staff use
-Desktop, laptop, all-in-one, and thin-client computers for public access to the online catalog
-Early literacy stations
-Tablets if fully justified as integral to the overall project
-Servers, although automation servers and software have a lower priority
-Firewalls, switches, routers, and racks
-Printers, including printer/copiers, that are networked for use by the public
-Digital readers and reader/printers
-Self-checkout stations
-Projection devices including computer projectors used in training facilities
-Time and print management software
-Assistive technology and software to enable users with disabilities to access online resources
-Barcode scanners
-Office application software for public access computers or patron training
-Furniture for handicapped-accessible workstations
-Storage and recharging carts for mobile computer labs
-Publicity for the project including mailing, photographic, and printing costs
-One-time software licenses for operating systems, network, or other licenses needed for equipment operation. Please explore discount vendor options.
-One-time services such as wiring, training, and installation charges including travel costs. The application should list these costs as a single line item under Contractual Services. If the total is $3,000 or more, a market analysis must be performed.
-Fees for new curriculum development (cannot exceed $740 for ½ to one-day workshop, $1,000 for two-day workshop, or $2,000 for a series of workshops covering related content).
-Staff mileage reimbursement is allowable for off-site or multi-branch projects providing anticipated travel is in excess of 300 miles for the grant period and activities cannot be performed during currently scheduled trips. Mileage reimbursement should be estimated at .37 per mile or the library’s designated rate, whichever is less.
-Costs for additional staff or staff hours specifically related to the project. For example, a library may use grant funds to pay an existing part-time employee for extra hours to implement the project, or a library with limited staff may hire a qualified individual at an hourly rate to plan and implement the project. Salaries for additional staff hours should be at the staff member’s current rate. Salaries for non-staff members should be in keeping with the library’s current pay scale.
-Indirect costs at the federally negotiated rate for your institution, as supported by official documentation of the accepted negotiated rate, or 10% for institutions without a federally negotiated rate

The Technology and Software budget category includes items such as desktops, laptops, software licenses, and tablets. Peripherals, such as keyboards and mice, and STEM programming support items, such as robotics and coding kits, should be requested in the Supplies category and do not require a match.

GrantWatch ID#:

GrantWatch ID#: 177480

Estimated Total Program Funding:


Estimated Size of Grant:

The maximum amount that may be requested is $18,000; the minimum amount is $2,500.

Term of Contract:

The project should be able to be completed, including appropriate evaluation measures, within a five-month timeframe.

The grant period is September 1, 2018 - March 31, 2019.

Additional Eligibility Criteria:

This grant is open to public libraries certified to receive state aid. Academic, school, and special libraries are not eligible.

Unallowable expenses include, but are not limited to:
-Office equipment, such as copiers, faxes, and telephones
-Refurbished computers/technology
-Costs to migrate from one automation system to another
-Barcodes for existing collections for automation upgrades
-eCommerce and coin-op devices
-RFID Tags
-Security Gates
-Electronic signage of a general nature. Electronic signage for project specific promotion is allowed.
-Remodeling and construction costs
-Paying existing staff costs (i.e., using grant funds to pay for the hours a regular staff person spends on planning and implementing the project)
-Equipment and technology for new facilities that are less than 80% complete at the time of application
-Library materials, such as computer and software manuals, for circulation to patrons
-Library furniture except for handicapped-accessible workstations
-Computer video gaming equipment, such as Wii, PlayStation, and Nintendo, and software
-Small electronics such as DVD players, CD players, MP3 players, digital cameras, eReaders, tablets, etc. unless fully justified as integral to the overall project
-Video surveillance cameras, computers, monitors, etc.
-Ongoing maintenance, subscription fees, or annual software license renewals, including any MOREnet connection fees or internet connection costs
-Multi-year warranties and multi-year service contracts that can be priced separately
-Office application software for library staff use only, such as accounting software; office application software for patron trainings is allowable
-Supplies such as printer paper, ink cartridges, or toner
-Filtering devices
-Other items that may be deemed ineligible by the Missouri State Library

Pre-Application Information:

A twenty-five percent (25%) match is required for the Equipment and Technology and Software budget categories for items with warranties up to three years. Match requirements for items with bundled warranties in excess of three years will be evaluated on a case-by-case basis. A fifty percent (50%) match is required for individual pieces of equipment $10,000 or higher.

The application deadline is June 28, 2018 (emailed, faxed, postmarked or hand-delivered).

Grant Program Timeline:
-June 28, 2018: Applications due
-August 17, 2018: Approximate announcement of awards
-August 28, 2018: Grant Management Session (tentative)
-September 1, 2018: Estimated beginning date of grant period
-March 31, 2019: Ending date of grant period; all funds must be encumbered
-April 30, 2019: Final report due to State Library; all funds should be spent

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Program Contact:

Jennifer Thompson, Technology and Resource Sharing Consultant

Email the completed grant application to:

Or, Fax the completed grant application:

(573) 751-3612

Or, mail the completed grant application to:

Regina Anderson, Grants Officer
Technology Mini Grant Application
Missouri State Library
600 West Main Street, P.O. Box 387
Jefferson City, MO 65102-0387

CFDA Number:


URL for Full Text (RFP):

Geographic Focus:

USA: Missouri