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Documentary Heritage Communities Program (DHCP)

Grants to Canada Nonprofits for Heritage
Preservation and Documentation

Agency Type:

Federal

Funding Source:

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Library and Archives Canada (LAC)

Deadline Date:

01/12/21 11:59 PM PST

Description:

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Grants to Canada nonprofit organizations for heritage preservation and documentation. Funding is intended to support activities that improve digitization methods, cataloging, information access, and networking among historical societies, archives, libraries, and other organizations with collections of regional or local significance.

The DHCP can provide funding for projects and activities that relate to either or both of the program's objectives.

Objective 1: Increase access to, and awareness of, Canada's local documentary heritage organizations and their holdings.

  • Collection, cataloging, and access-based management
  • Commemorative projects
  • Conversion and digitization for access purposes
  • Development (research, design, and production) of virtual and physical exhibitions, including traveling exhibits

Objective 2: Increase the capacity of local documentary heritage organizations to better sustain and preserve Canada's documentary heritage.

  • Conservation and preservation treatment
  • Conversion and digitization for preservation purposes, including interviews to capture oral history¬†
  • Increased digital preservation capacity (excluding digital infrastructure related to day-to-day activities)
  • Training and workshops that improve competencies and build capacity
  • Development of standards, performance, and other measurement activities

Eligible Projects, Activities, and Costs:

https://www.bac-lac.gc.ca/eng/services/documentary-heritage-communities-program/Documents/guidelines-2021-22-eng.pdf#page=5

GrantWatch ID#:

GrantWatch ID#: 177613

Estimated Total Program Funding:

$1,500,000

Estimated Size of Grant:

Small contributions: Up to $24,999
Large contributions: Between $25,000 and $50,000 (or up to $60,000 for organizations located in remote areas)

Term of Contract:

- Small Contributions: Only recipients who have received DHCP funding in the past may submit a multi-year funding request for up to two years.
- Large contributions: Only recipients who have received DHCP funding in the past may submit a multi-year funding request for up to three years.

Additional Eligibility Criteria:

Local documentary heritage organizations eligible to apply to the DHCP are non-profit organizations that hold collections of mainly local or regional significance:
- Archives
- Genealogical organizations/societies
- Historical societies
- Indigenous government institutions
- Libraries
- Organizations with an archival component
- Professional library and archival associations

Small contributions: Up to $24,999:
- Both incorporated and non-incorporated non-profit documentary heritage organizations can apply.
- Indigenous organizations/government institutions can apply.

Large contributions: Between $25,000 and $50,000 (or up to $60,000 for organizations located in remote areas):
- Only incorporated non-profit documentary heritage organizations can apply.
- Indigenous organizations/government institutions can apply.

All applicants must be privately funded (50% or more) with the exception of Indigenous government institutions.

Different funding conditions apply to incorporated and non-incorporated organizations.

Ineligible applicants:
- Businesses (for profit)
- Government institutions (except Indigenous government institutions)
- Publicly funded organizations (such as municipal libraries)
- Educational institutions (such as schools, colleges, universities)

Furthermore, non-profit organizations that are administered by a government entity or that receive more than 50% of their annual operating funding from any level of government without having to request it, are ineligible to apply for funding under the DHCP.

An ineligible applicant can still participate and/or collaborate in a project submitted by an eligible applicant, by providing the latter with in-kind or financial assistance. However, an ineligible organization cannot act as a co-applicant or official partner, nor can it benefit financially from the contribution.

Ineligible Projects and Activities:
https://www.bac-lac.gc.ca/eng/services/documentary-heritage-communities-program/Documents/guidelines-2021-22-eng.pdf#page=6

Ineligible Costs:
https://www.bac-lac.gc.ca/eng/services/documentary-heritage-communities-program/Documents/guidelines-2021-22-eng.pdf#page=7

Pre-Application Information:

The deadline for submitting a completed application package is January 12, 2021, at 11:59 pm Pacific Standard Time (PST).

Deadline for submitting questions
- General questions about this call for proposals: December 18, 2020, before noon PST.
- Technical questions related to the LAC funding portal: January 12, 2021, before noon PST.

In keeping with its service standards, LAC aims to respond to telephone and email queries within three business days.

LAC usually announces DCHP recipients in the spring.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Pre-application questionnaire:
https://financement-funding.bac-lac.gc.ca/eng/questionnaire

LAC Funding Portal: https://financement-funding.bac-lac.gc.ca/eng

Documentary Heritage Communities Program
Telephone: 819-997-0893 or 1-844-757-8035 (toll-free in Canada and the United States)
TTY: 613-992-6969 or 1-866-299-1699 (toll-free in Canada)
Email: bac.contributions.lac@canada.ca

Library and Archives Canada
The Documentary Heritage Communities Program
550 de la Cité Boulevard
Gatineau, Quebec K1A 0N4

bac.contributions.lac@canada.ca

URL for Full Text (RFP):

Geographic Focus:

Canada: Alberta;   British Columbia;   Manitoba;   New Brunswick;   Newfoundland and Labrador;   Northwest Territories;   Nova Scotia;   Nunavut;   Ontario;   Prince Edward Island;   Quebec;   Saskatchewan;   Yukon;

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