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Collections and Programming (CAP) Grants

Grants to Arizona Public Libraries to Expand
Collections and Promote Library Access

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Arizona State Library

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Grants of $4,000 to Arizona public libraries to expand library collections for targeted audiences and for related programming that promotes community access to collections. Possible programs include lectures, workshops, cultural events, field trips, facilitated discussions, and library “outposts”.

The primary purpose of the grant is to provide resources for community members with defined needs such as at-risk children, the aging population, people having difficulty using the library, and others targeted in the LSTA priorities.

About LSTA Grants:

Through the Library Services and Technology Act (LSTA), the Institute of Museum and Library Services (IMLS) is able to provide funding to support library services to all 50 states, the District of Columbia, and the Territories. In Arizona, those funds are administered by the Arizona State Library in the form of statewide initiatives, sub-grants, and cooperative agreements.

In order to receive the LSTA allotment from IMLS, the Arizona State Library creates a Five Year Plan that details its library service goals based on the LSTA purposes and priorities. The goals for the 2018 LSTA grants are to:

-Provide access to information in a variety of formats, tapping the capabilities of current and emerging technologies.
-Support informal educational programs that help Arizona’s residents explore, experience and expand.
-Offer inclusive community resources to enhance engagement, to develop workforce skills, and to learn life literacies such as parenting, health and finance.
-Stimulate excellent services in Arizona libraries by improving technology resources, staff skills, programs, and collections.

LSTA grants are awarded for innovative ventures as well as for more traditional projects.

Applications will be evaluated based on the following criteria:
-The application should reference the goals in the Arizona LSTA Five Year Plan.
-The application must be community-centered, not library-centered. A community-centered application will address the needs of the library’s target audience.
-The application shows evidence of preparation, needs assessment, appropriate use of resources and partnerships, and will include a well thought-out evaluation plan.
-Funds requested must be for reasonable, necessary, and allowable costs to achieve the project’s goals. The application should clearly explain how the requested funds will enable the library to achieve the project goals.
-The project will seem to be within the library’s capacity, given the resources outlined in application.

Allowable and Unallowable Costs:

Most costs reasonable, allocable and applicable for the proper and efficient administration of a grant project are allowable costs that may be proposed as budget items in an LSTA grant application. Grant funds may be expended for the items identified as allowable costs in the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200).

Examples of allowable costs include:
-Salaries and benefits of temporary personnel hired specifically for the grant
-Consulting or contractual services
-Furnishings that are necessary to support the project
-Hardware, software, and/or technology necessary to support the project
-Indirect costs
-Library materials that are necessary to support the project
-Postage, printing costs and supplies for project materials
-Travel and/or training expenses related to the project for library or project staff

GrantWatch ID#:

GrantWatch ID#: 177658

Estimated Size of Grant:


Term of Contract:

Grant funds become available May 18, 2018. Funds must be fully encumbered by August 2, 2019 and fully expended by September 6, 2019.

Additional Eligibility Criteria:

To be eligible to receive LSTA funds in Arizona, all libraries must meet the following criteria:
-Be open to the public at least 750 hours per year, with regular, posted hours.
-Provide core library services, such as borrowing privileges and computer use, free of charge to all residents within the library’s service area. A school or academic library may define its service area as its academic community.

In addition, LSTA-funded projects must directly serve the general public.

Academic Libraries:
-Serve a public college or university.
-Agree to: 1. Provide materials to other Arizona public, regent, or community college members with postage charges capped at $6 per item; 2. Write and publish a detailed Resource Access and Attainment Policy, and provide an electronic copy to the Arizona State Library each time the policy is updated.
-Submit to the State Library all reports in a complete, accurate and timely manner.

Public Libraries:
-Receive a minimum of 50 percent of funding from public sources OR be organized as a nonprofit.
-Agree to all the provisions in the Arizona State Library Resource Access and Attainment Policy
-Submit to the State Library annual public library statistics and all other reports in a complete, accurate and timely manner.
-Demonstrate an ability to provide quality virtual information to library patrons.

School Libraries:
-Serve a public or charter school in Arizona.
-Participate in resource sharing with other school libraries in the same school district.
-Be managed by a certificated school librarian.
-Submit to the State Library all reports in a complete, accurate and timely manner.

Special Libraries:
-Serve as a library for a governmental unit or nonprofit organization.
-Upon library request, loan materials to Arizona libraries at no charge.
-Be managed by a librarian with an MLS or Arizona Library Practitioner Certification.
-Provide services to Arizona residents.
-Submit to the State Library all reports in a complete, accurate and timely manner.

Tribal Libraries:
-Be recognized and supported by a tribal government in Arizona.
-Submit to the State Library annual library statistics and all other reports in a complete, accurate and timely manner.
-Demonstrate an ability to provide quality virtual information to patrons.

The following costs are unallowable and may not be proposed as grant project costs:
-Bad debts
-Contributions and donations
-Entertainment / Performances
-Fines and penalties
-Gifts, models, souvenirs
-Interest and other financial costs
-Existing staff salaries and benefits
-Under recovery of costs under grant agreements (excess costs for one grant application is not chargeable to another grant application)

Pre-proposal Conference:

The following webinars and workshops are available:

Learn About LSTA Grants - Tucson
-Jan 5, 2018 01:00 PM - 04:00 PM, Pima County Public Library - Quincie Douglas

Learn About LSTA Grants - 2018 Webinar
-Jan 08 2018 09:00 AM - 10:00 AM, Online

Learn About LSTA Grants - Buckeye
-Jan 11 2018 09:00 AM - 12:00 PM, Buckeye Public Library - Coyote Branch

Learn About LSTA Grants - 2018 Webinar
-Jan 12, 2018 1:00 PM - 02:00 PM, Online

Learn About LSTA Grants - Prescott Valley
-Jan 16, 2018, 1:00 PM - 4:00 PM, Prescott Valley Public Library

More information about workshops and webinars may be found here:

Pre-Application Information:

Important Dates:
-March 9, 2018: 2018 LSTA application electronically submitted and Certification postmarked
-May 1, 2018: Grant awards announced
-May 18, 2018: Grant funds available
-May 18, 2018: Grant recipients workshop or webinar
-August 2, 2019: 2018 LSTA projects completed; funds fully encumbered
-September 6, 2019: 2018 LSTA final reports due; funds fully expended

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply Online:

Janet "Jaime" Ball, Grants Consultant
602-542-6266 / 1-800-255-5841 (Arizona only)

URL for Full Text (RFP):

Geographic Focus:

USA: Arizona