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Nevada Charter Schools Program (NCSP) - Planning/Implementation Subgrant

Grants to Nevada Newly Established Charter
Schools for Start-Up Programming and Planning

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Nevada Department of Education (NDE)

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LOI Date:


Deadline Date:

10/19/18 5:00 PM Receipt


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Grants to Nevada newly-established charter schools for start-up support and program development. Applicants must submit an Intent to Apply prior to submitting an application. This program provides financial assistance for the initial implementation, program design, and planning of new charter schools, as well as the dissemination of best practices.

The NDE will award Planning/Implementation subgrants to carry out the following objectives within Nevada:

1. Increase the number of high-quality charter schools in Nevada, especially those serving students who are at greatest risk of not meeting academic content standards.

2. Improve student achievement in Nevada charter schools, particularly for students who have historically underachieved (graduation rates and career/college enrollment).

3. Promote the high-quality dissemination of Nevada charter school best practices to other schools.

4. Strengthen the overall quality of the Nevada charter authorizing and CSP grant administrative infrastructure.

In carrying out these objectives, the Nevada Charter Schools Program (NCSP) provides two types of competitive subgrants to qualified charter school operators and developers (committees to form): (1) for the planning phase and early years of implementation of new charter schools; and (2) for experienced and successful charter schools to assist other schools in adapting their charter school’s program (or certain aspects of the charter school’s program) or to disseminate information about the charter school.

Duration and Types of Subgrants:

Following, please find three examples of average base award amounts and allocations by phase.

Example 1: Planning/Implementation Award (not to exceed 36 months)

If the charter school has not yet opened for students, the subgrant period is broken down into two phases: the planning phase, not to exceed 18 months, and the implementation phase, not to exceed 24 months. New schools that apply during the planning year are eligible for a total estimated award of $854,000, which includes the following funding amounts:

-Planning phase: $350,000
-Implementation phase 1: $290,000
-Implementation phase 2: $214,000

However, it should be noted that the total duration of the subgrant period cannot exceed 36 months, contingent upon the NDE receiving continuation of the federal funding. For example, if the planning phase totals 10 months in duration, the implementation phase will be 24 months, which would make the total duration of the subgrant no more than 34 months. The planning phase ends three months prior to the first day of instruction when the subgrantee will enter the implementation phase.

Example 2: Two-Year Implementation Award (not to exceed 24 months)

If the charter school is operational when the subgrant is awarded, then the subgrant immediately enters the implementation phase. Schools opening during the 2018-2019 school year are eligible for a total estimated award of $504,000, which includes the following funding amounts:

-Implementation phase 1: $290,000
-Implementation phase 2: $214,000

Example 3: One-Year Implementation Award (not to exceed 12 months)

Schools opened during the 2016-2017 school year are eligible for a total estimated award of $214,000.

Please note that the implementation phase can only occur within the first three years of operation of a charter school and cannot exceed 24 months. Therefore, if the charter school opened for students during the 2016-2017 school year, the charter school would be entering its third year of operation and the implementation award would expire at the end of the school year (June 30, 2019). The awarded subgrant may only be used for the start-up expenses during the third year of operation of the school.

All activities and expenditures related to each phase must be completed within the phase of the subgrant they were budgeted for. Implementation activities and expenditures cannot be made during the planning phase of the subgrant; however, if all planning activities are not completed by the end of the planning phase, then the previously approved planning activities and associated budget allocations may continue into the implementation phase. Planning funds cannot be reallocated for implementation activities.

Use of Funds:

All funded activities must support and be consistent with the stated intent of the approved charter school. Under the allowable activities described in the ESEA, Title V , Part B, Section 5204(f)(3), Planning/Implementation subgrant funds are restricted to the following:

Planning and Program Design:
-Post-award planning and design of the educational program, including refinement of the desired educational results and of the methods for measuring progress toward achieving those results;
-Development and implementation of plans and systems to increase student academic proficiency rates, close achievement gaps, and increase high school graduation rates;
-Professional development of teachers and other staff who will work in the charter school.

Initial Implementation of the Charter School:
-Informing the community about the school;
-Acquiring necessary equipment and educational materials and supplies;
-Acquiring or developing curriculum materials; and
-Other initial operational costs that cannot be met from state or local sources which may include, but are not necessarily limited to, the following:

a) Costs associated with creating and implementing office functions, such as accounting systems, attendance and registration systems, and human resources policies;

b) Costs associated with the installation of computers, data systems, networks, and telephones;

c) Personnel expenses incurred either before or after the school’s opening, provided that these expenses are associated with initial implementation activities (i.e., as opposed to ongoing operations), such as program and curriculum development and integration, and teacher and staff recruiting. (*Note: If personnel split their time between ongoing operational activities and initial implementation activities, only that portion of the time associated with initial implementation of the charter school is allowable as an initial operational cost. The charter school must maintain accurate time and effort records to document the amount of time each employee works on tasks related to the initial implementation of the charter school.); and

d) Rental or occupancy costs for the school facility for a reasonable period of time in preparation for the school’s opening.

All of the expenses described in (a)-(d) are allowable under the CSP only to the extent that they are related to the initial implementation of the charter school and cannot be met from state or local sources. A charter school that has received state or local funds would have to demonstrate that state or local funds are unavailable to cover the expense at issue. If the charter school can show that the state or local funds it has received are necessary to meet expenses other than the one at issue, then the charter school has met its burden of showing that the “other initial operational cost” cannot be met from state or local sources and, therefore, is allowable under the CSP grant. [20 U.S.C. 7221c(f)(3)(B)(iv)]

GrantWatch ID#:

GrantWatch ID#: 177783

Estimated Total Program Funding:


Estimated Size of Grant:

Planning/Implementation Award - New schools that apply during the planning year are eligible for a total estimated award of $854,000, which includes the following funding amounts:
-Planning phase: $350,000
-Implementation phase 1: $290,000
-Implementation phase 2: $214,000

Two-Year Implementation Award - Schools opening during the 2018-2019 school year are eligible for a total estimated award of $504,000, which includes the following funding amounts:
-Implementation phase 1: $290,000
-Implementation phase 2: $214,000

One-Year Implementation Award - Schools opened during the 2016-2017 school year are eligible for a total estimated award of $214,000.

Term of Contract:

- Planning/Implementation Award may not exceed 36 months.
- Two-Year Implementation Award may not to exceed 24 months.
- One-Year Implementation Award may not exceed 12 months.

The federal grant period runs from October 1, 2015 – September 30, 2019.

Additional Eligibility Criteria:

To be eligible for a Planning/Implementation subgrant, applicants must conform to the federal definition of a public charter school in the Elementary and Secondary Education Act (ESEA) [P.L. 107-110, Section 5210(1)] in order to receive subgrant funds under the NCSP.

A charter school is a public school that:

a) In accordance with a specific state statute authorizing the granting of charters to schools, is exempt from significant state or local rules that inhibit the flexible operation and management of public schools, but not from any rules relating to the other requirements of this paragraph;

b) Is created by a developer as a public school, or is adapted by a developer from an existing public school, and is operated under public supervision and control;

c) Operates in pursuit of a specific set of educational objectives determined by the school’s developer and agreed to by the authorized public chartering agency;

d) Provides a program of elementary or secondary education, or both;

e) Is nonsectarian in its programs, admissions policies, employment practices, and all other operations, and is not affiliated with a sectarian school or religious institution;

f) Does not charge tuition;

g) Complies with the Age Discrimination Act of 1975, Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and Part B of the Individuals with Disabilities Education Act;

h) Is a school to which parents choose to send their children, and that admits students on the basis of a lottery, if more students apply for admission than can be accommodated;

i) Agrees to comply with the same federal and state audit requirements as to other elementary and secondary schools in the state, unless such requirements are specifically waived for the purpose of this program;

j) Meets all applicable federal, state, and local health and safety requirements;

k) Operates in accordance with state law; and

l) Has a written performance contract with the authorized public chartering agency in the state that includes a description of how student performance will be measured pursuant to state assessments that are required of other schools and pursuant to any other assessments agreeable to the authorizing agency.

In addition, charter schools receiving CSP funds must provide all students in the community with an equal opportunity to attend the charter school through an open enrollment policy. [20 U.S.C. 7221-7225g]

Charter school developers for subgrant funds must conform to the definition of a developer in the ESEA [P.L. 107-110, Section 5210(2)]. A developer is:

-An individual or group of individuals (including a public or private nonprofit organization), which may include teachers, administrators and other school staff, parents, or other members of the local community in which a charter school project will be carried out.

Additionally, developers must meet the eligibility requirements set forth for applicants under Nevada law. Specifically, an applicant must either be a “committee to form” or a non-profit organization which directly holds a charter contract in this or another state. Non-profit and for-profit vendors, including any entity that operates under a management contract or other agreement with a charter holder, are ineligible to apply.

To be eligible to apply for Planning/Implementation subgrants, an applicant must meet one of the following criteria:

- The charter school opened for students during the 2016-2017 school year;

- The charter school opened for students during the 2017-2018 school year; or

- Has submitted a charter school application or a notice of intent to submit an application to its sponsor dated prior to submitting the notice of intent for the CSP subgrant, but has not yet opened for students.

Ineligible Applicants:

Although developers with pending charters can apply, only those charter schools who demonstrate they have been approved by its sponsor will be eligible to receive funds under this subgrant. A charter approval and contract can be pending at the time of application; however, if an applicant receives initial approval for a CSP subgrant and is denied approval by its authorizer or is otherwise unable to provide a contract within six (6) months of notification, the initial offer of a subgrant award will be rescinded and the applicant may reapply in a subsequent funding cycle.

Additionally, developers should be aware that any material change to the proposed academic, organizational, or financial plan that emerges during the charter review and approval process may necessitate the rescission of the grant award and a new application reflecting the final, approved terms of the charter contract.

Charter schools requiring parent volunteer hours are ineligible to receive CSP funds.

Charter schools (not expanding or replicating) who have received CSP grants or subgrants in previous years are not eligible to apply. Further, a charter school developer or charter management organization (CMO) is ineligible to apply if it has received a grant under the federal Charter Schools Program Grants for Replication and Expansion of High-Quality Charter Schools (CFDA 84.282M).

The following items cannot be funded and should therefore not be requested:
-Most capital expenses, such as acquisition of a facility, technology leases, elevators (repair/renovation may be allowed), water main valves, permanent fixture of equipment/furniture, including installation of playground and/or fitness equipment (rental or occupancy costs will be considered for a reasonable period of time before the school opens);
-Acquisition of any vehicle other than a school bus to transport students to and from school;
-Construction and any related construction activities, such as architectural renderings and engineering activities of new buildings or expansions (including ADA compliance);
-Recurring operational expenses to include administrative and programmatic activities such as utilities, teaching, administrator salaries (allowable under certain circumstances), professional dues or memberships;
-Indirect costs;
-Costs for student expeditions/field trips, travel, etc.;
-Employee hiring/recruitment expenses such as a placement firm or travel for prospective employees (small amounts for advertising are fine);
-Non-educational, non-informative promotional/novelty items for advertising, events, or recruiting;
-Grant oversight expenses (all grant oversight should be done on-site by an employee of the charter school);
-Gift certificates, food or alcoholic beverages, school apparel for staff or students;
-Fines and penalties, or lobbying expenses;
-Program expenses outside the school’s charter contract, (i.e., before/after school programs);
-Costs associated with the initial licensure or renewal of teacher licensure (including costs of continuing education credits for professional development coursework completed at a college or university);
-Out-of-state travel, unless it can be demonstrated that the goal of the travel cannot be accomplished in-state (no out of country travel is permitted); and
-Expenditures that are not “allowable, allocable, or reasonable” as defined in the Nonregulatory Guidance Handbook (updated January 2014), and the Uniform Guidance [2 CFR 200].

Pre-proposal Conference:

Applicants wishing to request transportation funds will be required to attend a mandatory transportation webinar during the week of September 24, 2018.

A webinar providing technical assistance to applicants will be held on September 25, 2018.

Pre-Application Information:

Eligible charter schools interested in applying for this subgrant opportunity are asked to submit the Intent to Apply (link provided) by Friday, September 21, 2018 at 5:00 p.m. indicating a statement of interest in applying for the fifth round of the NCSP Planning/Implementation subgrant funding.

Submit email and hard copies of the application packet by 5:00 p.m. on Friday, October 19, 2018.

Applications must be received, not postmarked, by the time and date specified above. Only one copy of the charter contract is necessary. Applications submitted by fax will not be accepted. Incomplete or late applications will not be considered.


- Tuesday, September 4, 2018: Request for Applications Available
- Friday, September 21, 2018 5:00 p.m.: Notice of Intent to Apply Deadline
- Tuesday, September 25, 2018 : Technical Assistance Provided to Applicants -- Webinar
- Week of September 24, 2018: Required Transportation Webinar
- Friday, October 19, 2018, 5:00 p.m.: Application Deadline
- Week of November 8, 2018: Subgrant Review Panel
- Week of December 10, 2018: Initial Subgrant Award Notification

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit a Notice of Intent to Apply:

Submit electronic applications to:

Submit application hard copies to:
Rebecca Phipps
Office of Career Readiness, Adult Learning & Education Options
Nevada Department of Education
755 N. Roop Street, Suite 201
Carson City, NV 89701

URL for Full Text (RFP):

Geographic Focus:

USA: Nevada