Alabama State Council on the Arts (ASCA)
03/01/19 4:45 PM Submission
Grants to Alabama arts organizations, nonprofit organizations, and government agencies for the construction and renovation of facilities and spaces dedicated to arts related activities. Funding is intended to support needs assessment and planning by licensed planning professionals; design work by architects and other design professionals; and construction, capital improvements, and renovations to existing facilities.
The Arts and Cultural Facilities program assists arts organizations in building or renovating facilities and spaces used for arts activities. Requests can be submitted for feasibility studies, use plans, needs assessment and other contracted work related to the intended operations of an arts facility or space, design work related to a specific facility or arts space and construction costs related to a new facility, renovation of an older facility and/or major capital outlay improvements to existing facilities. There are three Grant Categories:
- Planning Grants: Requests may be submitted for feasibility studies, use plans, needs assessment and other contracted work related to the intended operations for an arts facility. This phase is generally considered preliminary to and necessary for actual design work and construction. Requests must include licensed professionals with demonstrated expertise in urban and/or community planning, architecture, landscape design or historic preservation. Community and broad-based constituent involvement in the planning process is encouraged and expected.
- Design Grants: Requests for design work related to a specific facility or an arts space will be considered for support. Proposed work in this phase must produce a tangible design in the form of blueprints, renderings, schematics or other documents necessary for construction, renovation, installation or adaptive reuse of the facility or space in question. There should be evidence of community support for this phase of work. Qualified and certified architects and design professionals must be selected and involved as a part of the application process. A design document will be expected at the end of the grant period. Submission of design work will be required before final grant funds are released.
- Construction Grants: Construction costs related to a new facility, renovation of an older facility and/or major capital outlay improvements to an existing facility (sound, lighting, climate control, seating, performance or exhibition space, etc.) may be requested. Request for capital outlay must be part of a facility construction project and not a stand-alone component. The design phase must be completed and submitted as part of this request. Total project costs and timeline projections for the completion of work must also be submitted. Facilities or spaces for which funds are requested must be used primarily for artistic purposes and activities involving one or more arts disciplines as encompassed in the performing, visual or literary arts.
Criteria for Funding:
- Potential impact of the project to community
- Qualifications of the professional team involved with the project
- Strength of community support and grant match
- The artistic merit and integrity of the project/facility in question
- Degree of stability of applicant organization
- Short and long-term appropriateness of ownership
- The degree of broad community involvement in all phases of the project
General Evaluation Criteria:
1. Evidence of artistic excellence and the ability to provide quality experiences for audiences/participants
2. The extent to which educational benefits will be realized
3. The evidence of broad-based community support, planning, participation and collaboration
4. The potential for long-term impact within a community and/or the state in general
5. The extent to which professional artists are utilized and benefit
6. The potential for preserving and sharing Alabama’s living cultural heritage
7. The degree to which cultural diversity and multi-cultural artistic expression are recognized, showcased and celebrated
8. The ability to make programs accessible to audiences with specific disabilities and limitations
9. The degree to which grant support can lead to partnerships that target needs, opportunities, and shared goals of a statewide and/or community nature
10. Evidence of an appropriate venue for the activity
11. The qualifications of the personnel involved in the planning and implementation of the activity
Additionally, grant applications will be evaluated on how well the activities/project described in the application address the Council’s priorities for funding. Applicants are encouraged to select one to three of the goals listed and describe how these goals are addressed in the activities/project. Requests consistent with one to three of these goals will be given elevated consideration for maximum support. All of the following stated goals represent a desire of the Council to address specific needs and take advantage of opportunities to enhance the quality of life in Alabama through the arts:
1. Excellence and Professionalism - Support excellence and professionalism in all art forms
2. Arts Education - Incorporate the arts as an essential element in the educational experience of all Alabamians
3. Access - Provide opportunities for all Alabamians to participate in and appreciate the arts
4. Folk Traditions - Identify, preserve and present folk traditions
5. Multi-Cultural - Support multi-cultural artistic expression
6. Economic Vitality - Support economic vitality in communities through the arts
7. Marketing and Public Recognition - Increase public recognition and appreciation for the arts, arts organizations and individual artists
GrantWatch ID#: 177960
- Planning Grants: Up to $20,000
- Design Grants: Up to $50,000
- Construction Grants: Up to $100,000
The grant period runs from October 1 to September 30. All grant activities must fall within this time frame.
While requests may be made in phases, the phase for which funds are needed must be completed at the end of the grant period.
Applicants may be any arts organization, non-profit organization or city/county government.
Science and technology centers, historic homes, non-art halls of fame, office spaces, non-art museums and schools are not eligible for support under this program. State Agencies and institutions or groups receiving annual state appropriations are also not eligible to apply under this program.
Private non-profit organizations which are requesting funds directly from the legislature for arts programming for the coming year are not eligible to apply.
The Alabama State Council on the Arts does not fund:
- Projects not available to the general public
- Activities and performances planned solely for fundraising purposes
- Food, beverages or other refreshments
- Interest on loans, fines, penalties, and/or litigation costs
- Expenses incurred prior to October 1 or after September 30 of the current grant year
- Investments of any kind
- Church projects which have sectarian or faith-based objectives; however, non-profit religious groups may apply for community arts activities and programming where artistic expressions are the primary focus
- Indirect costs
The deadline to apply is March 1.
All applications must be submitted by 4:45 p.m. on the due date to meet the 5:00 p.m. submission deadline. If the deadline date falls on a weekend or state holiday, the application is due by 5:00 p.m. the next business day. If you are unsure of an application deadline, please contact a program manager.
All applications must be submitted electronically via eGRANT.
Submission of the electronic form is the first part of a two-part application process. The second part is the mailing of the certification page with original signatures and the required supplemental materials. After submitting the electronic form, mail the certification/ signature page with original signatures and the required supplemental materials. This material is due in the Council’s office within three days after the electronic application is submitted.
A disclosure statement must accompany every grant application that is requesting over $5,000. (See the Disclosure Statement in Supporting Documents below.)
Applications go through an extensive review process. It takes approximately three months between the time an application is received by the Council and the time the applicant is notified of final action.
It is highly recommended that applicants seek advice and guidance from the Arts and Cultural Facilities Program Manager, Kay Jacoby. It is also a good opportunity to meet the Council’s Grants Review Committee and to give them an update on your project as well as answer any questions they might have. There have been cases where an applicant provided additional information which clarified panel concerns and resulted in funding.
In instances where an organization receives other state money for any purpose covered by the support programs in these guidelines - whether directly from the legislature or through another fiscal agent - the Council will consider such state support when evaluating applications and awarding grants.
Grantsmanship is a major factor in a favorable review of proposals. While an application might be technically eligible, budget errors, unaddressed evaluation criteria,non-descriptive narratives, or a failure to itemize expenses and income, etc. may result in a negative evaluation and no funding.
- In the Planning component, grant funds must be matched at least dollar-for-dollar. In-kind services are not allowable as match. It is expected that requests will include the cost of drawings and text defining project objectives and community benefits.
- In the Design component, grant funds must be matched at least dollar-for-dollar in cash and in-kind services.
- In the Construction component all grants must be matched three-to-one in cash ($100,000 grant, $300,000 match).
For any questions and availability, please contact Community Arts Progam Manager Kay Jacoby or Al Head.
For additional information about Planning Grants: http://www.arts.state.al.us/programs/art_facility/planning.aspx
For additional information about Design Grants: http://www.arts.state.al.us/programs/art_facility/design.aspx
For additional information about Construction Grants: http://www.arts.state.al.us/programs/art_facility/construction.aspx
How to Apply: http://www.arts.state.al.us/grants/howtoapply.aspx
eGrant Instructions: http://www.arts.state.al.us/grants/egrant.aspx
Grant Application Process: http://www.arts.state.al.us/Grants/grant_app_process.aspx
General Evaluation Criteria: http://www.arts.state.al.us/grants/gen_eval.aspx
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
To apply online through eGrant:
Mail certification page and supplemental materials to:
201 Monroe Street, Suite 110
Montgomery, AL 36104-3721
For questions, please contact:
Kay Jacoby, Community Arts Progam Manager
334 242-5144 or 334 242-4076, ext. 222
334 242-4076, ext. 245