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Equipment and Facilities Grant

Grants to Southwest Minnesota Arts Nonprofits and
Agencies to Improve Facilities and Purchase Equipment

Agency Type:

Foundation / Corporation

Funding Source:

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Southwest Minnesota Arts Council (SMAC)

Conf. Date:


Deadline Date:

02/12/20 4:30 PM


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Grants of up to $10,000 to Southwest Minnesota arts-focused nonprofit organizations and government agencies to improve arts venues and facilities. Funding may be used to improve facilities and purchase equipment that will strengthen the organization’s capacity to provide arts programming in the eighteen counties of the SMAC service region: Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac qui Parle, Lincoln, Lyon, McLeod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift, and Yellow Medicine.

Grants will primarily be made to arts organizations whose missions are focused primarily the arts and who are located in the SW MN Arts Council (SMAC) region. Requests for equipment will be accepted from non-arts organizations if the case can be made that the main purpose is to support community arts projects.

The grant review panel will score applications based on:
-The merit of the organization and the artistic quality of its programs
-The impact of the project on the organization
-The feasibility of the project
-The outcome evaluation plan for the project

GrantWatch ID#:

GrantWatch ID#: 178334

Estimated Size of Grant:

Equipment & Facilities Improvement grants are available for up to $10,000 or 80% of the total project cash costs, whichever is less.

Funds received through this grant program are capped at $50,000 per organization within a 10-year timeframe.

Applicants can only receive up to $50,000 for equipment & facilities improvement within a decade.

Term of Contract:

The start date for a SMAC grant is defined as the point at which the project is set in motion (e.g. rehearsals, advertising and public notification, payment of fees, ordering and/or paying for supplies or printed material, etc.).

- Round I deadline: earliest project start date: November 1, 2019
- Round II deadline: earliest project start date: April 1, 2020

No funds can be expended prior to the project start date. No paid advertising by the applicant can take place before the start date, whether or not it will be paid for through the grant, however, posting basic information such as event dates is allowed.

Additional Eligibility Criteria:

The Equipment & Facilities Improvement grant program is open to nonprofit organizations as described in Section 501 (c)(3) of the United States Internal Revenue Code with Articles of Incorporation on file with the State of Minnesota or official units of city, county, or state government of the State of Minnesota. Any formal organization not meeting this requirement may apply through a fiscal sponsor.

A fiscal sponsor is an organization meeting the requirements listed above. A signed agreement spelling out the relationship between the applicant and the fiscal sponsor must be submitted with the application. A fiscal sponsor, if used, must sign the application and, if funded, sign the Grant Contract. The fiscal sponsor is legally responsible for the completion of the project and for the proper management of grant funds.

For general information about ineligible projects and organizations, see:

Pre-proposal Conference:

For Round I, the SMAC Equipment & Facilities Improvement grant workshop webinar will be on August 1, 2019, from noon to 1:00 PM.

To register contact SMAC staff or visit:

For Round II, the SMAC Equipment & Facilities Improvement grant workshop webinar will be on January 2, 2020, from noon to 1:00 PM.

To register contact SMAC staff or visit:

For a full list of grant workshops and webinars, please see:

Pre-Application Information:

Deadlines for FY 2020:

Round I:
- Application Deadline: September 11, 2019
- Panel Review: October 12, 2019
- Board Action: October 22, 2019
- Earliest project start date: November 1, 2019

Round II:
- Application Deadline: February 12, 2020
- Panel Review: March 7, 2020
- Board Action: March 24, 2020
- Earliest project start date: April 1, 2020

Applications must be submitted online by 4.30 PM on the deadline date.

Applicant match must include 20% of the entire project’s cash cost. Although the minimum required cash match is 20%, applications that include a higher match may receive a higher score and be more competitive in the process.

Applicants that received an Operating Support grant, may not include pro-rated general operating costs in the budget for any other SMAC grant program that occurs during the same time period as the Operating Support Grant.

It is always best to contact SMAC staff prior to submission of a grant application to determine grant eligibility. To request a review of your application prior to submission, contact staff at least two weeks prior to the deadline. A staff member will review the application, as time permits, for eligibility and completed requirements. Staff review does not imply that a grant request will be funded. Project quality, content, budget, and accuracy of an application are solely the responsibility of the applicant.

Video Tutorial for Online Grant System:
Additional Materials:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online application portal:

SMAC staff

Caroline Koska, Financial & Grants Administrator

Southwest Minnesota Arts Council
114 North 3rd Street
PO Box 55
Marshall, MN 56258
Toll-Free:+1 800 622 5284
Telephone:+1 507 537 1471

URL for Full Text (RFP):

Geographic Focus:

USA: Minnesota: Big Stone, Chippewa, Cottonwood, Jackson, Kandiyohi, Lac qui Parle, Lincoln, Lyon, McLeod, Meeker, Murray, Nobles, Pipestone, Redwood, Renville, Rock, Swift and Yellow Medicine Counties

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