Montana Board of Crime Control (MBCC)
01/16/18 12:00 PM Receipt
Grants to Montana nonprofit organizations, courts, government agencies, and non-governmental victim services programs to provide direct services to crime victims within the state. Eligible services are those that address the physical and emotional needs of victims; assist both primary and secondary victims in stabilizing their lives; help victims understand and take part in the criminal justice system; and provide victims of crime with a measure of safety and security.
VOCA Authorized Purpose Areas:
A purpose area is one that offers comprehensive specialized services tailored to the special needs of one or more priority category victims. The four federally required priority categories are; victims of child abuse, victims of domestic violence, victims of sexual assault, and underserved victim populations. The program’s goal should be to provide 10% of your services in each of these federally recognized priority areas. If one of these categories is not served, please explain why.
VOCA Statutory Requirements:
1. Programs must be operated by a public agency, private nonprofit organization or a combination of such agencies;
2. Programs must demonstrate a record of providing effective services to crime victims. This includes having the support and approval of its services by the community, a history of providing direct services in a cost-effective manner, and financial support from other sources;
3. Programs must utilize volunteer(s);
4. Within the community, programs must promote coordinated public and private efforts to aid crime victims;
5. Programs must provide assistance to potential recipients of crime victim compensation benefits; and
6. Programs cannot discriminate against victims based on disagreement with the state’s prosecution of the criminal case.
Office for Victims of Crime (OVC) Requirements:
1. The minimum match (hard or soft) for projects other than those that provide victim assistance services by Native American tribes or on Native American reservations must equal 20% of the total project cost. The minimum match for projects providing services by Native American tribes on Native American reservations must equal 5% of the total project cost. Match must be from a non-federal source;
2. Programs must maintain information on the demographic characteristics of the clients they serve. These data include information about the clients’ age, gender, nationality/ethnic origin and disability;
3. Programs must provide services to victims of federal crimes on the same basis as victims of state or local crimes;
4. Programs must provide services to crime victims, at no charge, through the VOCA- funded project;
5. Programs must maintain client-counselor confidentiality and confidentiality of research information; and
6. Project Director must complete the Office of Civil Rights training and maintain records of certification.
Allowable Direct Services:
The CURRENT Federal guidelines require that VOCA funds be used to provide direct services to individual crime victims. Direct services include, but are not limited to:
1. Crisis intervention;
2. Emergency services such as shelter, transportation, and food;
3. Support services such as follow-up counseling, personal or legal advocacy, referral to other service agencies;
4. Court related services such as legal advocacy, emotional support during trial, and parole/probation hearings;
5. Recruitment, training and coordination of volunteers who provide direct services to victims;
6. Personal advocacy such as intervention with employers;
7. Restitution advocacy;
8. Victim impact panels; and
9. Court Appointed Special Advocates working directly with child victims of crime or coordinating volunteers.
Generally Allowable Costs:
-Advertising and public relations costs – restrictions apply;
-Audit costs - Agencies receiving less than $750,000 per year in total federal assistance, you will not be required to arrange for an audit and may not charge audit costs to your grant. Agencies receiving $750,000 per year or more in total federal assistance will be required to have an audit performed, in accordance with federal guidelines. Costs for such an audit should be charged proportionately to all programs being audited;
-Compensation for personal services – detailed time and attendance records are required
-Employee morale, health, and welfare costs;
-Equipment – must be integral of the project. Equipment is defined as having a useful life of more than one year and an acquisition cost greater than $5,000;
-Insurance and indemnification – restrictions apply;
-Maintenance and repair costs – restrictions apply;
-Material and supplies costs;
-Meetings and conferences – restrictions apply;
-Memberships, subscriptions and professional activity costs – restrictions apply;
-Professional/consultant service costs must follow the applicable federal grant guidelines and state policy;
-Publication and printing costs – restrictions apply;
-Rental costs of buildings and equipment;
-Training costs; and
-Travel costs – mileage, per diem, and lodging cannot exceed state rates.
GrantWatch ID#: 178445
The project period begins July 1, 2018 and concludes June 30, 2020. Funds may not be expended or obligated prior to July 1, 2018.
Eligible applicants include State, local, and Tribal courts (including juvenile courts); Tribal governments; units of local government, and nonprofit, nongovernmental victim services programs, including community-based organizations.
Please note: Federal regulations require applicants to establish and maintain proper accounting systems and financial records to include policies and procedures.
Applicants for Federal awards are required to have a Dun & Bradstreet (DUNS) number and to maintain a current registration in the System for Award Management (SAM).
First-time VOCA applicants must demonstrate a record of providing direct services to victims of crime.
Activities that are not allowed include but are not limited to:
1. Victim compensation costs which would otherwise be eligible for state or federal victim compensation reimbursement;
2. Crime prevention activities;
3. Lobbying for particular victim legislation, system improvement, etc.;
4. Offender rehabilitation/treatment; and
5. Needs assessments, surveys, manuals and protocols.
-Construction in general;
-Compensation and travel of federal employees;
-Costs incurred outside the project period;
-Donations and contributions;
-Fines, penalties, and interest expense;
-Food and beverages (including alcoholic);
-Fundraising and investment costs;
-Goods or services for personal use;
-Land acquisition/purchase of real property;
-Membership fees to organizations whose primary activity is lobbying;
-Purchase or lease of vehicles;
Matching contributions of 20% (cash or in-kind) of the VOCA project (VOCA grant plus match) must be derived from nonfederal sources. All funds designated as match are restricted to the same uses as the VOCA victim assistance funds and must be expended within the grant period. Do not provide more than the required 20% match.
First-time VOCA applicants must show that 25% of the project budget contains funds from non-federal sources.
New applicants must register online and are encouraged to register immediately upon intent of application.
Proposals must be RECEIVED (not postmarked) by MBCC no later than 12:00 PM noon on January 16, 2018 in order to receive MBCC review and consideration.
In an effort to mitigate any potential application submission problems, MBCC strongly urges applicants to submit applications 72 hours prior to the application due date.
RFP Questions or Clarification:
Applicants having questions or requiring clarification or interpretation of any section within this RFP must go to the Question and Answer Form. When submitting questions, follow the format directions of the online Q and A Form. Program Development questions cannot be addressed during this solicitation period.
Agencies may utilize crime data that is collected by the MBCC Statistical Analysis Center to include in their applications. MTIBRS Online Reporting (MOR) is an analytical/statistical tool that takes full advantage of Montana’s Incident-Based Reporting System. Users can select custom reports based on offense, offender/arrestee, victim, and property data elements. Users can also create their own custom reports based on many variables and export the reports in multiple formats (XML, or comma-delimited). Data from 2005 to the most complete current calendar year is available.
For assistance in accessing MOR or for technical assistance regarding crime statistics, agencies should request the information at least five working days before the RFP deadline.
-RFP Issue Date: December 6, 2017
-Deadline for receipt of written questions: January 11, 2018
-Deadline for issuance of MBCC’s responses to questions: Within 5 working days of receipt of questions
-RFP Submission Deadline: January 16, 2018 at 12:00 PM noon
-Staff Review: January through April 2018
-Victim Application Review Committee: May 4, 2018 (tentative)
-Board of Crime Control Approval: June 8, 2018 (tentative)
-Project Start Date: July 1, 2018
-Project End Date: June 30, 2020
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Question and Answer Form:
New applicants must register online at:
Kelly McIntosh, Program Specialist
For assistance in accessing MOR or for technical assistance regarding crime statistics, agencies should request the information at:
For more information about crime statistics, please contact:
Request for Proposals (RFP) #18-01 (V)