Montana Board of Crime Control (MBCC)
01/17/18 12:00 PM Receipt
Grants to Montana nonprofit organizations, government agencies, Indian tribal governments, and nongovernment victim service organizations to assist female victims of crime, and to combat violent crimes committed against women. This program promotes the improvement of law enforcement and prosecution strategies to address violence crimes against women.
The Montana Board of Crime Control (MBCC) is soliciting proposals for the STOP (Services- Training-Officers-Prosecutors) Violence Against Women Act (VAWA) to be funded by the Office on Violence Against Women (OVW). Approximately $1 million of funding will be available during fiscal year 2018-2019, depending upon the availability of federal funds. The purpose of the Violence Against Women Act is to promote a coordinated, multi-disciplinary approach to enhancing advocacy and improving the criminal justice system’s response to violent crimes against women. The Act encourages the development and improvement of effective law enforcement and prosecution strategies to address violent crimes against women and the development and improvement of advocacy and services in cases involving violent crimes against women.
A VAWA Committee representing judges, prosecutors, law enforcement, and victim service providers was appointed by the MBCC Board of Directors to establish priorities for initiatives to be funded from OVW. The VAWA Committee supports a funding strategy that encourages local agencies to gradually institutionalize programs through demonstrated effectiveness. Such a funding strategy will allow MBCC to extend funding opportunities to new initiatives and broaden the impact of the STOP VAWA program. Public agencies receiving funding are strongly encouraged to demonstrate local support through increased match and reduced reliance on federal dollars.
The U.S. Department of Justice has not yet determined Montana’s allocation. Funding is granted annually. The STOP VAWA application process is competitive. Previous funding does not guarantee an award during this funding cycle.
STOP VAWA Authorized Purpose Areas:
Subgrants supported through this Program must meet one or more of the following statutory purpose areas. Those purpose areas that are italicized are considered a priority by the VAWA Committee under the 2017-2020 STOP VAWA Implementation Plan. Indicate all the purpose areas that apply to your proposed project. Projects may meet more than one purpose area. Funds under the STOP VAWA Formula Grant Program may be used for the following purposes:
1. Training law enforcement officers, judges, other court personnel, and prosecutors to more effectively identify and respond to violent crimes against women, including the crimes of sexual assault, domestic violence, stalking, and dating violence, including the use of nonimmigrant status under subparagraphs (U) and (T) of section 101(a)(15) of the Immigration and Nationality Act (8 U.S.C. 1101(a));
2. Developing, training, or expanding units of law enforcement officers, judges, other court personnel, and prosecutors specifically targeting violent crimes against women, including the crimes of sexual assault, dating violence, stalking, and domestic violence;
3. Developing and implementing more effective police, court, and prosecution policies, protocols, orders, and services specifically devoted to preventing, identifying, and responding to violent crimes against women, including the crimes of sexual assault, dating violence, stalking, and domestic violence, as well as the appropriate treatment of victims;
4. Developing, installing, or expanding data collection and communication systems, including computerized systems, linking police, prosecutors, and courts or for the purpose of identifying, classifying, and tracking arrests, protection orders, violations of protection orders, prosecutions, and convictions for violent crimes against women, including the crimes of sexual assault, dating violence, stalking, and domestic violence;
5. Developing, enlarging, or strengthening victim services and legal assistance programs, including sexual assault, domestic violence, stalking, and dating violence programs, developing or improving delivery of victim services to underserved populations, providing specialized domestic violence court advocates in courts where a significant number of protection orders are granted, and increasing reporting and reducing attrition rates for cases involving violent crimes against women, including the crimes of sexual assault, dating violence, stalking, and domestic violence;
6. Developing, enlarging, or strengthening programs addressing the needs and circumstances of Indian tribes in dealing with violent crimes against women, including the crimes of sexual assault, dating violence, stalking, and domestic violence;
7. Supporting formal and informal statewide, multidisciplinary efforts, to the extent not supported by State funds, to coordinate the response of state law enforcement agencies, prosecutors, courts, victim services agencies, and other state agencies and departments, to violent crimes against women, including the crimes of sexual assault, domestic violence, stalking, and dating violence;
8. Training of sexual assault forensic medical personnel examiners in the collection and preservation of evidence, analysis, prevention, and providing expert testimony and treatment of trauma related to sexual assault;
9. Developing, enlarging, or strengthening programs to assist law enforcement, prosecutors, courts, and others to address the needs and circumstances of older and disabled women who are victims of domestic violence, dating violence, stalking, or sexual assault, including recognizing, investigating, and prosecuting instances of such violence or assault and targeting outreach and support, counseling, and other victim services to such older and disabled individuals;
10. Providing assistance to victims of domestic violence and sexual assault in immigration matters;
11. Maintaining core victim services and criminal justice initiatives, while supporting complementary new initiatives and emergency services for victims and their families;
12. Supporting the placement of special victim assistants (to be known as “Jessica Gonzales Victim Assistants”) in local law enforcement agencies to serve as liaisons between victims of domestic violence, dating violence, sexual assault, and stalking and personnel in local law enforcement agencies in order to improve the enforcement of protection orders. Jessica Gonzales Victim Assistants shall have expertise in domestic violence, dating violence, sexual assault, or stalking and may undertake the following activities:
a. Developing, in collaboration with prosecutors, courts, and victim service providers, standardized response policies for local law enforcement agencies, including the use of evidence-based indicators to assess the risk of domestic and dating violence homicide and prioritize dangerous or potentially lethal cases;
b. Notifying persons seeking enforcement of protection orders as to what responses will be provided by the relevant law enforcement agency;
c. Referring persons seeking enforcement of protection orders to supplementary services (such as emergency shelter programs, hotlines, or legal assistance services); and
d. Taking other appropriate action to assist or secure the safety of the person seeking enforcement of a protection order.
13. Providing funding to law enforcement agencies, victim services providers, and state, tribal, territorial, and local governments (which funding stream shall be known as the Crystal Judson Domestic Violence Protocol Program) to promote:
a. The development and implementation of training for local victim domestic violence service providers, and to fund victim services personnel, to be known as “Crystal Judson Victim Advocates,” to provide supportive services and advocacy for victims of domestic violence committed by law enforcement personnel;
b. The implementation of protocols within law enforcement agencies to ensure consistent and effective responses to the commission of domestic violence by personnel within such agencies such as the model policy promulgated by the International Association of Chiefs of Police (“Domestic Violence by Police Officers: A Policy of the IACP, Police Response to Violence Against Women Project” July 2003); and
c. The development of such protocols in collaboration with State, tribal, territorial and local victim services providers and domestic violence coalitions.
Note: Any law enforcement, state, tribal, territorial, or local government agency receiving funding under the Crystal Judson Domestic Violence Protocol Program shall, on an annual basis, receive additional training on the topic of incidents of domestic violence committed by law enforcement personnel from domestic violence and sexual assault nonprofit organizations and, after a period of two years, provide a report of the adopted protocol to the Department, including a summary of progress in implementing such protocol. As such, states and territories are responsible for ensuring that each subgrantee receiving funds under this purpose area will receive the required annual training. States are also responsible for ensuring that subgrantees submit their two-year report to the Department. States and territories must notify and provide OVW with a list of subgrantee recipients awarded STOP VAWA funds under the Crystal Judson Domestic Violence Protocol Program.
14. Developing and promoting State, local or tribal legislation and policies that enhance best practices for responding to domestic violence, dating violence, sexual assault, and stalking.
15. Developing, implementing, or enhancing Sexual Assault Response Teams, or other similar coordinated community responses to sexual assault.
16. Developing and strengthening policies, protocols, best practices, and training for law enforcement agencies and prosecutors relating to the investigation and prosecution of sexual assault cases and the appropriate treatment of victims.
17. Developing, enlarging or strengthening programs addressing sexual assault against men, women, and youth in correctional or detention settings.
18. Identifying and conducting inventories of backlogs of sexual assault evidence collection kits and developing protocols and policies for responding to and addressing such backlogs, including protocols and policies for notifying and involving victims.
19. Developing, enlarging, or strengthening programs and projects to provide services and responses to male and female victims of domestic violence, dating violence, sexual assault, or stalking, whose ability to access traditional services and responses is affected by their sexual orientation or gender identity, as defined in section 249(c) of title 18, United States Code.
20. Developing, enhancing, or strengthening prevention and educational programming to address domestic violence, dating violence, sexual assault, or stalking, with not more than 5 percent of the amount allocated to a State to be used for this purpose.
Consultation with Victim Services Programs: The Office on Violence Against Women (OVW), U.S. Department of Justice, requires that all STOP VAWA funded state, local, and Tribal law enforcement, prosecution and court related applicants certify that they have consulted with victim services programs during the course of the development of their subgrant applications.
Sexual Assault Set-Aside: The Reauthorization of VAWA 2013 requires “not less than 20 percent of the total amount granted to a state under this subchapter shall be allocated to programs or projects in 2 or more allocations [victim services, courts, law enforcement, or prosecution] that meaningfully address sexual assault, including stranger rape, acquaintance rape, alcohol or drug-facilitated rape, and rape within the context of an intimate partner relationship.” The 20 percent is counted on the total amount granted to the state, but is not a separate allocation. Examples of programs are sexual assault nurse examiners (SANEs), sexual assault response teams (SARTs), or trainings. By statute, the allocation categories for STOP VAWA applications are not determined by type of agency (as in the past), but rather the purpose of the program.
Meaningful sexual assault services must be comprehensive and tailored for different forms of sexual assault and address the effects of trauma through supportive healing processes. Services must be provided by staff specializing or specifically trained to meet the unique needs and concerns of sexual assault victims/survivors. Because the needs of sexual violence survivors are not the same as those of domestic violence survivors, dual/multi-services agencies will need to demonstrate the specific intent to serve sexual assault victims/survivors outside the context of interpersonal violence and how those services will be provided.
STOP funds may be used for health care providers’ time conducting forensic examinations, if the examinations are performed by specially trained examiners for victims of sexual assault (such as Sexual Assault Nurse Examiners); and the jurisdiction does not require victims of sexual assault to seek reimbursement from their insurance carriers. This activity could be funded from the Law Enforcement, Prosecution, Victims Services or Discretionary category request.
Generally Allowable Costs:
-Advertising and public relations costs – restrictions apply;
-Audit costs – Agencies receiving less than $750,000 per year in total federal assistance, you will not be required to arrange for an audit and may not charge audit costs to your grant. Agencies receiving $750,000 per year or more in total federal assistance will be required to have an audit performed, in accordance with federal guidelines. Costs for such an audit should be charged proportionately to all programs being audited;
-Compensation for personal services – detailed time and attendance records are required
-Employee morale, health, and welfare costs;
-Equipment – must be integral of the project. Equipment is defined as having a useful life of more than one year and an acquisition cost greater than $5,000;
-Insurance and indemnification – restrictions apply;
-Maintenance and repair costs – restrictions apply;
-Material and supplies costs;
-Meetings and conferences – restrictions apply;
-Memberships, subscriptions and professional activity costs – restrictions apply;
-Professional/consultant service costs must follow the applicable federal grant guidelines and state policy;
-Publication and printing costs – restrictions apply;
-Rental costs of buildings and equipment;
-Training costs; and
-Travel costs – mileage, per diem, and lodging cannot exceed state rates.
GrantWatch ID#: 178455
The project period begins July 1, 2018 and concludes June 30, 2019. Funds may not be expended or obligated prior to July 1, 2018.
Eligible applicants include local government, tribal governments, state agencies, and private non- profit agencies.
Applicants for Federal awards are required to have a Dun & Bradstreet (DUNS) number and to maintain a current registration in the System for Award Management (SAM).
Supplanting: STOP VAWA funds must be used to supplement existing state and local funds for program activities and must not replace those funds that have been appropriated for the same purpose.
Activities that Compromise Victim Safety and Recovery: The following activities have been found to jeopardize victim safety, deter or prevent physical or emotional healing for victims, or allow offenders to escape responsibility for their actions:
-Procedures or policies that exclude victims from receiving safe shelter, advocacy services, counseling, and other assistance based on their actual or perceived age, immigration status, race, religion, sexual orientation, gender identity, mental health condition, physical health condition, criminal record, work in the sex industry, or the age and/or gender of their children;
-Procedures or policies that compromise the confidentiality of information and privacy of persons receiving OVW-funded services;
-Offering perpetrators, the option of entering pre-trial diversion programs;
-Requiring mediation or counseling for couples as a systemic response to domestic violence or sexual assault, or in situations in which child sexual abuse is alleged;
-Requiring victims to report sexual assault, stalking, or domestic violence crimes to law enforcement or forcing victims to participate in criminal proceedings;
-Relying on court-mandated batterer intervention programs that do not use the coercive power of the criminal justice system to hold batterers accountable for their behavior;
-Supporting policies that deny individuals access to services based on their relationship to the perpetrator;
-Supporting policies or engaging in practices that impose restrictive conditions to be met by the victim in order to receive services (e.g., attending counseling, seeking an order of protection);
-Sharing confidential victim information with outside organizations and/or individuals without the documented consent of the victim;
-Placing of batterers in anger management programs; or
-Procedures that would penalize or impose sanctions on victims of domestic violence or sexual assault for failure to testify against the abuser and/or the perpetrator.
Out-of-Scope Activities: OVW has determined research projects to be out of the program scope and will not be supported by STOP VAWA funding:
-Research projects (This does not include program assessments conducted only for internal improvement purposes.) Applicants may not use any STOP VAWA funds to conduct research. However, up to 3 percent of the budget may be allocated for the purposes of assessing the effectiveness of funded activities. For example, funds may be used to conduct pre- and post-testing of training recipients or for victim satisfaction surveys. In conducting such testing or surveys, subgrantees may not collect, analyze or disseminate any information that would disclose the identity of an individual.
-Construction in general;
-Compensation and travel of federal employees;
-Costs incurred outside the project period;
-Donations and contributions;
-Fines, penalties, and interest expense;
-Food and beverages (including alcoholic);
-Fundraising and investment costs;
-Goods or services for personal use;
-Land acquisition/purchase of real property;
-Membership fees to organizations whose primary activity is lobbying;
-Purchase or lease of vehicles;
Matching contributions of 25% (cash or in-kind) of the total cost of each VAWA project (VAWA grant plus local match) are required for local, state and tribal government agencies for those who plan to apply in the Law Enforcement, Prosecution, Courts, and Discretionary categories.
Nonprofit programs are not required to provide match. However, providing match helps in Montana’s efforts to receive continued VAWA funds. Match must be derived from non-federal sources.
New applicants must register online and are encouraged to register immediately upon intent of application.
Proposals must be RECEIVED (not postmarked) by MBCC no later than 12:00 PM noon on January 17, 2018 to receive MBCC review and consideration.
To mitigate any potential application submission problems, MBCC strongly urges applicants to submit applications 72 hours prior to the application due date.
RFP Questions or Clarification:
Applicants having questions or requiring clarification or interpretation of any section within this RFP may address these issues using the Question and Answer Form. Clear reference to the RFP, section, page, and item in question must be included in the form. Questions will be answered and posted on the MBCC website every Friday by 5:00 PM. Questions received after the deadline cannot be considered. Program-specific questions cannot be addressed during this solicitation period.
Agencies may utilize crime data that is collected by the MBCC Statistical Analysis Center to include in their applications. MTIBRS Online Reporting (MOR) is an analytical/statistical tool that takes full advantage of Montana’s Incident-Based Reporting System. Users can select custom reports based on offense, offender/arrestee, victim, and property data elements. Users can also create their own custom reports based on many variables and export the reports in multiple formats (XML, or comma-delimited). Data from 2005 to the most complete current calendar year is available.
For assistance in accessing MOR or for technical assistance regarding crime statistics, agencies should request the information at least five working days before the RFP deadline.
-RFP Issue Date: December 6, 2017
-Deadline for receipt of written questions: January 10, 2018
-Responses to Questions posted to MBCC Website: Every Friday after the RFP is released until the last Friday before the RFP is closed.
-RFP Submission Deadline: January 17, 2018 at 12:00 p.m. noon
-Staff and Committee Review: January through April 2018
-Victim Application Review Committee: May 2018 (tentative)
-Board of Crime Control Approval: June 14, 2018 (tentative)
-Project Start Date: July 1, 2018
-Project End Date: June 30, 2019
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Questions and Answers Form:
New applicants must register online at:
Tina Chamberlain, Program Specialist
For assistance in accessing MOR or for technical assistance regarding crime statistics, agencies should request the information at:
For more information about crime statistics, please contact:
Request for Proposals (RFP) #18-02 (W)