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Grants to Kentucky Nonprofits, Organizations, and
Individuals for Research Projects Related to Local Oral History

Agency Type:


Funding Source:

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Kentucky Historical Society (KHS) - Kentucky Oral History Commission (KOHC)

Deadline Date:

03/18/19 Postmarked or Receipt


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Grants of up $7,500 to Kentucky nonprofits, organizations, or individuals for research projects related to local oral history. Topics chosen for research projects should have particular relevance or significance to the State. Funding is intended for travel and subsistence, supplies, stipends, and video history.

Funding Priorities - Applications are not limited to specific subjects. However, for funding exceeding $1,500 the Commission may give primary consideration to the following areas:
- Women’s, ethnic, and minority histories.
- Industrial or economic development.
- Political, business, and cultural leaders.
- Land use patterns (i.e., changes in agriculture, sustainability).
- Other topics of statewide significance not widely documented through oral history.
- Timely topics of particular relevance to current events, anniversaries, etc.

Items Eligible for Funding - Funding can be provided for the following:

Travel and Subsistence – The Commission will consider funding both in‐state and out‐of‐state travel. Requests should reflect the following state reimbursement rates: $100 per night for lodging, and $36 per day for meals for in‐state travel, or $44 per day for meals for locations designated high‐rate areas. Funding in excess of state rates will be considered if sufficiently justified. Requests for air travel must reflect coach rates at the lowest fares considered practical for future travel.

Supplies – In addition to general supplies (paper, labels, etc.), the Commission will support the purchase of audio and video recording media (storage cards and external hard drives) as well as audio recorders. The Commission will pay for the rental, not the purchase, of video recording equipment. Unless the applicant has a justifiable preference for particular media or recorders, the Commission may choose to supply the applicant directly with such equipment. Upon completion of the project, recorders purchased with funds provided through the grant program must be returned to the Commission. Contact the Commission prior to application submission for a list of available recording equipment.

Stipends – The Commission will fund $100 per interview hour for a project interviewer with documented experience and/or training in oral history research. (NOTE: For projects involving a series of interviews with one individual, the interviewer will be paid per interview session.) In reviewing stipend requests in excess of the above, the Commission takes into consideration the complexity of subject matter and the experience and/or training of the interviewer. Applicants having additional personnel expenses are encouraged to develop other sources of income to complement the Kentucky Oral History Commission grant award. The Commission will fund additional project personnel costs, only if the personnel are essential to the completion of the project. For example, interviews conducted with non‐native English speakers in their native language may request funds to cover fees for a translator. Applicant must justify the request through the FMV.

Video‐history – The Commission allows the use of video oral history only when the subject matter is considered appropriate to this method of documentation and the personnel are qualified. The Commission retains the right to decide whether or not proposed video‐history is justifiable. Video‐history applications will be subject to the same $7,500 request cap and 1‐to‐1 match required of other project grant applications. However, the Commission will consider items of expense in addition to those detailed above in acknowledgement of the diverse needs of a video‐history project. Such items must be well justified in the proposal. All video‐history applications will be subject to review by a panel of experts in the field of media production who will advise the Commission on the technical aspects of the proposal, specifically, the qualifications of personnel, quality, and suitability of equipment, and practicality of the work plan.

GrantWatch ID#:

GrantWatch ID#: 178863

Estimated Size of Grant:

Funding requests may not exceed $7,500.

Term of Contract:

For FY19-02 cycle, project must conclude by June 26, 2020.

Additional Eligibility Criteria:

The following may apply:

- Any nonprofit institution or organization with an existing oral history program.
- Individuals with documented training and/or experience in oral history, including Kentucky Community Scholars.
- Individuals with little or no experience in the practice of oral history who have obtained an institutional or professional advisor. Prior to selecting an advisor, applicants should contact the KOHC for approval.
- All applicants must have a written agreement with a KOHC accredited Kentucky repository for storage of and access to the interviews.

NOTE: Applicants may not apply for KOHC grant funding for the same project in consecutive grant cycles (e.g., after receiving a project grant in FY18‐02, an applicant must wait until FY19‐02 to apply for additional project funding, a transcription or indexing grant, or a presentation grant. The project is ineligible for KOHC funding during the FY19‐01 cycle.)

The following expenses cannot by paid using KOHC funds, but may be purchased with matching funds or used as an in‐kind matching if integral to the project:
- Indirect costs.
- Office rental expense.
- Stipends for 1) project directors who do not conduct interviews and 2) secretarial/clerical personnel.
- Equipment other than recording media and audio recorders. (Specifically, the Commission will not fund the purchase of photographic equipment, computers, and video equipment.)
- Activities funded through of the KOHC grant categories (i.e., transcription, indexing, and presentation).
- Printing of promotional materials or other promotional activities.
- Production costs directly related to audiovisual, television, or other media presentation.

Pre-Application Information:

FY19-02 Cycle:
- Feedback deadline: March 4, 2019
- Application deadline: March 18, 2019
- Review of the application by panel: April 19, 2019
- KOHC board reviews panel recommendations: May 3, 2019
- Award notification May 10, 2019
- Grant conditions form due: June 10, 2019
- Interim report due: Jan. 31, 2020
- Request for extension deadline: April 1, 2020
- Use of grant funds/project must conclude: June 26, 2020
- Final report due to KOHC: July 31, 2020
- Interviews due to repository: July 31, 2020

Prior to selecting a professional or institutional sponsor, applicants should contact the KOHC for approval.

All applicants are required to provide a 1‐to‐1 match (i.e., matching funds must be equal to or greater than requested amount). In‐kind costs (non‐cash, such as donated professional services, office space, etc.) qualify as matching expenses. KOHC funds may not be matched by KOHC equipment, funds, or staff time.

All applications and supporting materials must be postmarked or delivered by the deadline. Applications and supporting materials sent via email will not be accepted. The completed application along with any required work samples and support materials must be received in the KOHC office within seven calendar days of the deadline date.

For feedback on a developing KOHC grant applications, submit a draft to the oral history administrator at least two weeks prior to the grant deadline. This is strongly encouraged for first‐time applicants. Draft applications can be emailed for review.

Oral History Association's Principles and Best Standards:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For technical assistance or answers to project‐related questions, please contact:
Sarah M. Schmitt, Oral History Administrator
Phone: 502‐564‐1792, ext. 4434

Kentucky Oral History Commission
100 W. Broadway
Frankfort, KY 40601

URL for Full Text (RFP):

Geographic Focus:

USA: Kentucky