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Preservation Grant

Grants to Kentucky Nonprofits, Organizations, and
Individuals to Digitally Protect Oral History Interviews

Agency Type:


Funding Source:

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Kentucky Historical Society (KHS) - Kentucky Oral History Commission (KOHC)

Deadline Date:

03/18/19 Postmarked or Receipt


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Grants of up to $3,500 to Kentucky nonprofits, organizations, and individuals to help digitally protect local oral history interviews. Qualified interviews should be on a topic that the funding source considers a priority research topic or whose media is in threat of information loss or in a state of deterioration. The digital preservation work should be for a collection at risk of information loss or irreversible deterioration.

The Commission will consider transcription or indexing requests for interviews on any subject of significance to Kentucky. Subject areas designated priorities for transcription are as follows:
- Women’s, ethnic, and minority histories.
- Industrial or economic development.
- Political, business, and cultural leaders.
- Land use patterns (i.e., changes in agriculture, sustainability).
- Other topics of statewide significance not widely documented through oral history.
- Timely topics of particular relevance to current events, anniversaries, etc.

Items Eligible for Funding - Preservation grant funds may be used to support the costs for producing a digital copy of analog recorded oral history interviews. This is the only item of expense eligible for funding. Personnel costs related to reviewing the digitized collections and costs for digital storage are to be assumed by the applicant and are a condition of the grant. Applicants in need of audio editing or restoration are encouraged to develop alternate sources of income to complement the Kentucky Oral History Commission grant award.

Specialist Qualifications – The proposed specialist or company must be able to satisfactorily prove experience with the latest standards of digital media preservation. This experience does not have to be with oral history recordings, but can be derived from work in other audio fields such as music, radio, or field recordings. The proposed specialist MUST work with preservation standards and have experienced analog media specialists on staff. The KOHC retains the right to reject an application if the qualifications of the audio‐transfer specialist are considered inadequate.

GrantWatch ID#:

GrantWatch ID#: 178906

Estimated Size of Grant:

The Commission will fund 100 percent of eligible expenses not to exceed $3,500.

Term of Contract:

For FY19-02 cycle, project must conclude by June 26, 2020.

Additional Eligibility Criteria:

Any Kentucky‐based nonprofit institution or organization with an existing oral history collection may apply. Individuals may also apply.

Pre-Application Information:

FY19-02 Cycle:
- Feedback deadline: March 4, 2019
- Application deadline: March 18, 2019
- Review of the application by panel: April 19, 2019
- KOHC board reviews panel recommendations: May 3, 2019
- Award notification: May 10, 2019
- Grant conditions form due: June 10, 2019
- Interim report due: January 31, 2020
- Request for extension deadline: April 1, 2020
- Use of grant funds/project must conclude: June 26, 2020
- Final report due to KOHC: July 31, 2020

All applications and supporting materials must be postmarked or delivered by the deadline. Applications and supporting materials sent via email will not be accepted. The completed application along with any required work samples and support materials must be received in the KOHC office within seven calendar days of the deadline date.

For feedback on a developing KOHC grant applications, submit a draft to the oral history administrator at least two weeks prior to the grant deadline. This is strongly encouraged for first‐time applicants. Draft applications can be emailed for review.

In lieu of a fiscal match requirement, these criteria are prerequisite to application:
- Applicants must provide adequate preservation and access for digital media upon migration completion.
- The applicant must review the completed digital files before submitting final reports. Plans for this review must be addressed in the application.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For technical assistance or answers to project‐related questions, please contact:
Sarah M. Schmitt, Oral History Administrator
Phone: 502‐564‐1792, ext. 4434

Kentucky Oral History Commission
100 W. Broadway
Frankfort, KY 40601

URL for Full Text (RFP):

Geographic Focus:

USA: Kentucky