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Calcasieu Parish Police Jury (CPPJ) Grant

Grants to Calcasieu Parish, Louisiana Nonprofits, Schools,
IHEs, and Individuals for Arts and Cultural Projects

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Calcasieu Parish Police Jury and Arts Council of Arts and Humanities Council of Southwest Louisiana (SWLA)

Deadline Date:

02/16/18 5:00 PM Receipt


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Grants ranging from $500 to $5,000 to Calcasieu Parish, Louisiana nonprofit organizations, schools, IHEs, and individuals to support arts and cultural activities. The purpose of this program is to ensure the availability of high-quality events and programming across a range of artistic disciplines.

The Calcasieu Parish Police Jury Grant Program is designed to:
-Expand efforts to make the arts more accessible in Calcasieu Parish;
-Award grants to organizations located in the parish (Calcasieu) for which funds are designated.

The goals of the Calcasieu Parish Police Jury Grant Program are to:
-Strengthen arts organizations;
-Encourage professional artists to undertake projects that have meaningful community involvement and build audiences for the arts;
-Encourage a variety of nonprofit organizations to sponsor arts and cultural activities including classical, contemporary, and traditional arts in eight disciplines;
-Leverage additional local support for the arts;
-Provide arts activities to groups which have had limited arts experiences;
-Provide funding for the arts and cultural activities that are open to the public;
-Introduce the grants process and develop grant writing skills.

Grants will provides funding for a specific project on one or more single or recurring dates.

Project Assistance provides funds for a wide variety of arts projects and programs with artistic value that meet specific community needs. Arts projects are supported within the following arts disciplines only: dance, media, theater, multidiscipline, design arts, folklife, literature, visual arts and crafts.

This list offers possible suggestions but is not to be considered exhaustive. Applicants are not limited to selecting a project from the list.

Dance projects can focus on ballet, modern, jazz or ethnic dance. Dance project grants assist artists and organizations to make quality dance programs accessible to the public and to encourage innovation in dance as an art form.

Design Arts:
Design Arts projects promote excellence in the design eld of architecture; landscape architecture; urban design; historic preservation and planning; interior design; industrial design; graphic design; and fashion design. This program area provides an opportunity for visual arts and design professionals to collaborate on projects involving design practice, media, theory, research, and education about design. Projects may include publications, audiovisual presentations, or conferences. Design arts do not include purchase of plantings, seeds, gardening equipment, construction equipment or building supplies.

Folklife refers to traditions currently practiced within a community that have been passed down informally over time and not learned through workshops, classes, or magazines. Folklife includes Performing Traditions (music, dance, storytelling) and Traditional Arts & Crafts (occupational, festive and food ways traditions). Most folklife projects are greatly enhanced with the services of a professional folklorist or other trained cultural specialists such as those with academic training in folklore, cultural anthropology, ethnomusicology, or other related elds. Cultural specialists should be involved in planning and implementation phases of a project. Folklife does not include historical re-enacting or living history. In addition to the evaluation criteria for Project Assistance, folklife projects are evaluated for the cultural significance of the art form and the involvement of trained cultural specialists (folklorists, anthropologists, ethnomusicologists).

Literature project grants are intended to support specific projects that present the literary arts to
the public and to promote works of poetry, fiction, and creative nonfiction. In addition, the category supports not-for-pro t small presses and magazines that publish fiction, poetry, creative prose, or literary criticism for production and distribution projects. Such magazines must have been published at least once.

Media project grants provide financial assistance to organizations and artists involved in lm, video, radio, or related media. Projects should focus on the development of lm, video, and radio as art forms where experimentation, technique and creative processes are included in the project design.

Music project grants assist artists or organizations sponsoring musical programming or the presentation and development of musicians, composers, and/or music ensembles and orchestras in all genres, including band, chamber, choral, ethnic, jazz, new, opera, and orchestral, popular, solo/recital.

Theatre project grants are intended to help make high quality dramatic and musical theatre available
to the public or support development of nonprofit professional and community theatre, puppetry, mime and storytelling.

Visual Arts and Crafts:
Visual Arts and Crafts project grants are intended to support projects or services of museums, art galleries, art centers, and other organizations concerned with visual arts. This includes drawing, painting, printmaking, sculpture, photography, glass, ceramics, fiber, wood, metal, mixed media, and art in public places

GrantWatch ID#:

GrantWatch ID#: 179092

Estimated Size of Grant:

Grant request is $500 minimum and $5,000 maximum per application.

Term of Contract:

The grant activity period will be fixed from April 1, 2018, to March 31, 2019.

Additional Eligibility Criteria:

All applicants must be domiciled within Calcasieu Parish. Applicants may not apply for projects that will occur outside of Calcasieu Parish. The official domicile is the applying organization’s official address registered Louisiana Secretary of State and is indicated on the Certi cate of Incorporation. All nonprofit organizations must be in good standing with the Louisiana Secretary of State.

The following types of organizations may apply:
-Louisiana nonprofit tax-exempt organizations. Organizations without nonprofit tax-exempt status from the IRS must be registered as a nonprofit corporation with the Louisiana Secretary of State.
-Public or private schools and school boards. Each school within a school system is considered a separate entity.
-Colleges of universities sponsoring activities (each university department is considered a separate entity) intended for community participation (not academic, credit-producing, or curriculum-oriented projects). Such activities must provide significant access and the probability of significant attendance by the general public.
-Individuals and organizations lacking the legal status to be an applicant may apply by using an eligible nonprofit organization as a fiscal agent for projects that directly benefits the community and includes community participation. This is not a fellowship or award of merit. The fiscal agent assumes legal and financial responsibility. See fiscal agent requirements below.

Fiscal Agent Requirements:
-Organizations may serve as a fiscal agent for only ONE other applicant – termed sub-applicant – in addition to their own application.
-Fiscal agents must be domiciled in Calcasieu Parish.
-Fiscal agents may not serve as a provider of service within the same project.

Chapter Organizations/Federal Group Tax Exemption Requirements
-Chapter organizations using federal group tax-exempt status of central organization, if chapter organization is domiciled in Calcasieu Parish, are eligible to apply for project assistance grant funds.
-Organizations must attach IRS nonprofit tax-exempt designation letter for the central organization and documentation from the IRS indicating chapter is under the central organization.
-A letter of support from the central organization must be submitted with the application.

-Any organization domiciled outside of Calcasieu Parish or organizations applying for projects occurring outside of Calcasieu Parish.
-The Arts Council of SWLA is not eligible to be an applicant or a paid provider of services on a grant application. Those members of the board of directors of the Arts Council should not submit a grant application on behalf of other agencies, groups, or individuals.
-Organizations using the Arts Council as their current fiscal agent.
-Any organization with an annual operative budget in excess of $250,000.
-Local, parish, or state governmental agencies such as libraries or municipalities.
-Past grant recipients who are not in compliance with the Calcasieu Parish Police Jury Grant Program or any other grant program administered by the Arts Council. Any organization that has failed to submit the proper paperwork to the Arts Council for a previous grant is considered non- compliant.

Not Funded:
-Activities and expenses incurred that occur before April 1, 2018 and after March 31, 2019 for the proposed project.
-Organizations already receiving parish funds, or appear as a line item on the parish budget.
-Activities not open to the general public, except in projects involving schools or school systems.
-Activities intended to serve only an organization’s membership.
-Projects that primarily serve social or religious purposes. The Calcasieu Parish Police Jury & the Arts
Council of SWLA cannot support ministry projects.
-Re-grant by the applicant to other organizations for programming activities.
-Events that are primarily for fundraising purposes; this does not prohibit appropriate admission charges for events.
-Accumulated deficits or debt retirement.
-Organizational or operating support.
-Contingency funds.
-Capital improvements.
-Restoration projects on historic buildings, sites, or non-arts related collections.
-Projects used for academic degrees.
-Tuition for academic study.
-Creation of textbooks or costs associated with recurring curriculum.
-Normal, traditional school activities.
-Artists filling teacher vacancies.
-Operational costs to universities.
-Food or beverages for hospitality or entertainment functions.
-Awards, cash prizes, scholarships, or commendations.
-Productions or exhibitions by children without the involvement of professional artists.
-Fees to children (under the age of 18) or their use as paid providers of services.
-Fines, penalties, litigation costs, or interest.
-Lobbying expenses.
-Projects to take place outside of Calcasieu Parish.
-Permanent equipment (equipment is de ned as costing $1000 or more per unit and/or with an estimated useful life of more than one year), long-term rentals of equipment, property or library holdings.
-Fiscal agent as a paid provider of service within the same project.
-Licensing fees of any kind.

Pre-Application Information:

No cash or in-kind match is required; however, a match demonstrates community involvement in and commitment to the project and is taken into consideration by the community review panels. Bonus points will be awarded to applications with matching funds equaling fifty percent (50%) or more of the total amount requested on the application.

Free assistance with your grant application is provided by the Arts Council prior to submission. Contact Robin Abshire, Community Development Coordinator for questions.

Application with original signed documents must be received, not post-marked, by the Arts Council offce by 5:00 PM on Friday, February 16, 2018.

FY 2018-2019 Grant Timeline (NEW Grant Cycle)
-January 5, 2018: Application and guidelines become available online.
-February 16, 2018: Applications due in Arts Council office by 5:00 PM (not postmarked).
-March 8, 2018: Grant panel review session at 10:00 AM at Central School.
-April 1, 2018: Grant activity period begins.
-March 31, 2018: Grant activity period ends.
-April 30, 2019: ALL Final Reports are due 30 days after project ends or by April 30, 2019; which ever comes first.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Ashli Waldrep, Executive Director

Jody Taylor, Project Coordinator

Robin Abshire, Community Development Coordinator

Arts Council of SWLA
Central School Arts & Humanities Center
809 Kirby Street, Suite 202
Lake Charles, LA 70601

Tel: 337-439-2787
Fax: 337-439-8009

URL for Full Text (RFP):

Geographic Focus:

USA: Louisiana: Calcasieu Parish