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Art in Our Schools Grants

Grants to Minnesota K-12 Schools
to Enhance the Arts Curriculum

Agency Type:

Foundation / Corporation

Funding Source:

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East Central Regional Arts Council (ECRAC)

Conf. Date:


Deadline Date:

02/01/18 11:59 PM


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Grants of up to $3,000 to Minnesota K-12 schools located in Isanti, Chisago, Kanabec, Pine, and Mille Lacs Counties to enhance the arts curriculum and facilities. Applicants are strongly encouraged to attend the December 13, January 13, or January 18 information session. The purpose of this program is to promote artistic excellence in existing arts programs through artistic residencies, special arts events, projects, and arts-related field trips.

Grants can be used to support all K-12 students and/or student groups such as drama club, art classes, entire grades, gifted and talented students, or Community Education programming for all ages.

Program Rules:

1. Grant funds must have a component that is open and accessible to the public.

2. Residencies must involve the general community in some significant aspect. Example: receptions, poetry readings, exhibitions of the artist’s or students’ work, or a public performance. Residencies must also allow at least one core group or class of students to work with the artist daily throughout the residency.

3. A teacher must be present in the classroom at all times during residency, special art project, or on the field trip.

4. Residencies, special projects, and field trips must include at least one hour of in-service for artist(s)/teacher contact time.

5. Residency artists selected should reflect applicable background to the school’s artistic needs. Their artistic resume will be considered as part of the application process. Criminal history background checks are the sole responsibility of the school and are highly recommended.

6. Field trips and special arts projects must also involve the general community in some significant aspect. Examples: joint bus trips; Power Point presentations; volunteer involvement as guides; student or teacher sharing program with community groups following a field trip or art project.

7. It is the responsibility of each school receiving public funds to comply with the Americans with Disabilities Act (ADA) regulations. The ECRAC has information about ADA compliance. If you have questions about this, please contact Arts Council staff.

GrantWatch ID#:

GrantWatch ID#: 179204

Estimated Size of Grant:

Grants of up to $3,000 are available.

Term of Contract:

Schools are required to complete an ECRAC funded activity within 12 months of grant deadline.

ECRAC cannot fund projects that are already underway. No funds can be expended prior to the project start date.

Please see the grant schedule below for more information about project start and end dates.

Additional Eligibility Criteria:

This grant program is open to all public or private non-parochial elementary, middle, secondary, or charter schools physically located in Region 7E (Chisago, Isanti, Kanabec, Mille Lacs and Pine Counties in Minnesota).

All projects must be those not funded by the school in the last school year. These funds are intended to supplement existing curriculum, not supplant it.

Applications found to be repeat projects are deemed ineligible by the Council.

Granted activities must not be essentially for the religious socialization of the participants, or be primarily historic in nature. Parochial schools are ineligible for these funds.

The Council does not provide grant funds to schools with past due or unacceptable final or other reports from prior ECRAC funded projects.

Grant funds cannot be used for travel outside of Minnesota, equipment purchases, capital investments, construction, purchases of real estate, endowment funds, and sole purchase of, or to solely commission works of art. Nor can funds be used to support “routine” school arts activities, such as one-act plays, music competitions, etc. All projects must be activities not funded by the school in the last school year, or they will be considered ineligible.

Applications may not include costs associated with food or beverages for participants.

Pre-proposal Conference:

Attend an ECRAC Grant Workshop Information Session. This is not currently a grant requirement, but it is strongly recommended by ECRAC for this funding.

Information sessions are held monthly. Participants learn about the grant programs, application process, and how to write an effective ECRAC grant application. This is a great opportunity to get your questions answered on your project ideas.

Grant Info Sessions are scheduled for:
-Wednesday, December 13, 6:00 PM
-Saturday, January 13, 2018, 9:00 AM
-Thursday, January 18, 2018, 1:00 PM
-Tuesday, February 13, 2018, 1:00 PM
-Tuesday, March 6, 2018, 11:00 AM
-Saturday, March 17, 2018, 9:00 AM

More information about sessions may be found at the ECRAC calendar:

Pre-Application Information:

Project income (match) is not required for this funding; however, it is strongly encouraged. Any cash and in kind contributions must be available and explained in detail. In-kind income should be significant items such as donated materials, labor, or space that can be given a dollar value. Cash match may include earned income, other contributions, and/or cash on hand.

It is always best to contact staff of the ECRAC well in advance of submission of a grant application for assistance, to determine current funding availability, and for information on the correct application form to use. This allows applicants to review the grant guidelines and to ask questions pertinent to you, or your organization, as an applicant and regarding your proposed grant project.

Grant applications will be accepted for review by the following dates: November 1, February 1, and April 1. Applicants must apply at least 60 days in advance of the project start date. The review and notification process takes approximately 6 weeks, award payment will be 2-3 weeks later if the required forms are returned to ECRAC promptly.

Complete and submit your online application before 11:59 PM of the deadline date.

If a deadline date falls on a weekend or holiday, the deadline will be 11:59 PM on the next working day. Technical assistance is guaranteed if you contact ECRAC staff before the technical assistance deadline. After that date, assistance can only be offered based on staff availability.

The scheduled grant deadline dates for FY 2018 and FY 2019 are:

-Technical Assistance Deadline: October 15
-Grant Deadline: Nov. 1, 2017 & 2018
-Final Approval By: Dec. 31, 2017 & 2018
-Earliest Start Date: Jan. 1, 2018 & 2019
-Latest End Date: Nov. 1, 2018 & 2019

-Technical Assistance Deadline: January 15
-Grant Deadline: Feb. 1, 2018 & 2019
-Final Approval By: March 31, 2018 & 2019
-Earliest Start Date: April 1, 2018 & 2019
-Latest End Date: Feb. 1, 2019 & 2020

-Technical Assistance Deadline: March 15
-Grant Deadline: April 1, 2018 & 2019
-Final Approval By: May 31, 2018 & 2019
-Earliest Start Date: June 1, 2018 & 2019
-Latest End Date: April 1, 2019 & 2020

For more assistance in navigating the ECRAC Grant Portal, please refer to the following tutorial: ECRAC Grant Portal Tutorial – video link

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

ECRAC Grant Portal Link:

Katina Eklund, ECRAC Program Officer
320-396-2337 x 2

12 Main Avenue South
PO Box 294
Braham, MN 55006

URL for Full Text (RFP):

Geographic Focus:

USA: Minnesota: Chisago, Isanti, Kanabec, Pine, and Mille Lacs Counties