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Public Library Assistance (PLA) Grant

Grants to Alaska Public Libraries for General
Operations, Staff, and Library Acquisitions

Agency Type:

State

Funding Source:

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Alaska State Library

Deadline Date:

04/01/19 Postmarked

Description:

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Grants of up to $7,000 to Alaska public libraries and combined school public libraries for general operational support. Funding is intended to assist with expenses incurred by daily operating activities, staff salaries, and the purchase of library materials. Academic, museum, archival, and special public libraries are also eligible to apply.

GrantWatch ID#:

GrantWatch ID#: 179582

Estimated Size of Grant:

Provided the State Library has adequate funds, the total amount of the grant can be up to $7,000.

During each fiscal year, the library must expend at least $3,500 on library materials for each library receiving a grant.

Libraries may claim as local funds the fair value of up to one hour of volunteer labor for every open hour.

Term of Contract:

Funds must be spent or encumbered during the period from July 1 through June 30.

Additional Eligibility Criteria:

Any public library outlet, including a branch library, is eligible to apply for a Public Library Assistance Grant, provided it meets the following criteria:

- Only legally constituted public libraries established and operated by a municipality under AS 29.35 or a public library nonprofit corporation established for the purpose of providing general library services are eligible.

a. Libraries applying for the first time must supply copies of their enabling documentation.
b. Libraries applying for the first time must have been in operation and in compliance with grant requirements for a full fiscal year before becoming eligible for the public library assistance grant.
c. Libraries applying for the first time must submit a New Library Addendum Page with the grant application.

- Services must be provided free and without discrimination to all residents in the library’s legal service area.

- Paid or volunteer staff must be on duty in the library during the required open hours.

- By Alaska Statute, the library must:

a. Purchase, maintain and provide for the circulation of a collection of library books and materials;
b. Provide interlibrary loan service;
c. Provide reference services; and
d. Provide children’s programs.

- The library must submit the online annual report of its operations and services (Alaska Public Library Report System) by September 1 following the end of the fiscal year.

- The minimum number of hours a library and its branches are open is based on population.

- The library director must meet minimum educational and training requirements.

- Nonprofit boards that operate libraries must hold public meetings, at least quarterly, and must submit minutes of these meetings to the State Library.

- If residents in a community are currently being served by Alaska Mail Services in Juneau,, these services will be phased out if the local library receives a Public Library Assistance Grant.

Additional Eligibility and Operating Requirements for Combined School Public Libraries:

- The school board of the school district and the governing body of the public library must enter into a written agreement that clearly delineates the financial responsibilities, maintenance and care of the physical facility, personnel, intellectual freedom, use of equipment, hours of service, and any other related issues.

- A copy of the agreement must be submitted prior to the State Library releasing any grant money to the combined school public library. The State Library may recommend changes in the agreement.

- The library must provide space for library materials for patrons of all ages and allocate its space and funds for establishing a collection of library materials for children, young adults and adults in appropriate proportions.

- The combined school public library may not expend Public Library Assistance Grant funds or local matching funds for school or curriculum related materials.

-The library must be readily accessible to library patrons other than students enrolled in the school by placing the library in a separate facility, in a room that has an outside entrance, or by providing access and clear signage at the school entrance.

- The library must maintain a regular schedule of hours that meet the minimum requirements detailed in the instructions. At least 10 of the open hours must be outside regular school hours.

For additional information on required opening hours, see https://library.alaska.gov/documents/grants/pla/PLAGGuide.pdf#page=3.

For Staffing, Educational and Training Requirements, see https://library.alaska.gov/documents/grants/pla/PLAGGuide.pdf#page=4.

Pre-Application Information:

Applications are available in January and must be submitted by April 1. Scanned copies of signed grant applications are acceptable and should be e-mailed before or on April 1. Applications which are mailed must be postmarked by April 1.

Applicants who have branches are required to fill out the Branch Library or Bookmobile Addendum and attach it to the application. (See Supporting Documents below.)

New Library applicants are required to fill out the New Library Addendum and attach it to the application. (See Supporting Documents below.)

The amount of the grant must be equally matched by local funds.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit applications by:

1. Scan/Email (preferred):

Tracy Swaim, Alaska State Library Grants Administrator
tracy.swaim@alaska.gov

2. Mail:

Grants Administrator
Alaska State Library
PO Box 110571
Juneau, AK 99811-0571

3. Fax: 907.465.2151

Physical Address:

Alaska State Library
Andrew P. Kashevaroff (APK) Building
395 Whittier Street
Juneau AK 99801

907.465.2920
asl@alaska.gov

For questions, contact Tracy Swaim by email or phone 907-465-1018.

URL for Full Text (RFP):

Geographic Focus:

USA: Alaska