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Keystone Historic Preservation Construction Grant

Grants to Pennsylvania Nonprofits and Local Agencies
for Construction Projects to Restore Historic Sites

Agency Type:

State

Funding Source:

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Pennsylvania Historical and Museum Commission (PHMC) and Keystone Recreation, Park and Conservation Fund

Deadline Date:

03/01/19

Description:

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Grants starting at $5,000 to Pennsylvania nonprofit organizations and local government agencies for capital construction projects at historic sites. Interested applicants are required to confirm eligibility with program staff prior to submitting an application. Funding is intended to support the preservation, restoration, and rehabilitation of publicly accessible historic buildings located throughout the State.

The Pennsylvania Historical and Museum Commission (PHMC) provides funding for construction activities through its Keystone Historic Preservation Construction Grants with revenue from the Commonwealth's Keystone Recreation, Park and Conservation Fund. Funding is available to nonprofit organizations and local governments for small construction projects for publicly accessible historic resources. The purpose of the grant is to support projects that rehabilitate, restore, or preserve historic resources listed in or eligible for listing in the National Register of Historic Places. Grants are for construction-related activities that meet the Secretary of the Interior's Standards for the Treatment of Historic Properties.

Funding is available in the categories of Preservation, Rehabilitation, and Restoration, as follows:

1. Preservation

The act or process of applying measures necessary to sustain the existing form, integrity and materials of a historic property. Work, including preliminary measures to protect and stabilize the property, generally focuses upon the ongoing maintenance and repair of historic materials and features rather than extensive replacement and new construction. New exterior additions are not within the scope of this treatment; however, the limited and sensitive upgrading of the mechanical, electrical and plumbing systems and other code required work to make properties functional is appropriate within a preservation project.

2. Rehabilitation

The act or process of making possible a compatible use for a property through repair, alterations and additions while preserving those portions or features which convey its historical, cultural and architectural values.

3. Restoration

The act or process of accurately depicting the form, features and character of a property as it appeared at a particular period of time by means of the removal of features from other periods in its history and reconstruction of missing features from the restoration period. The limited and sensitive upgrading of mechanical, electrical and plumbing systems and other code related work to make properties functional is appropriate within a restoration project.

Work may be interior or exterior. Specific examples of fundable project work include the following:

- Site work - subsurface investigation, selective demolition, drainage and restoration of designed landscapes and gardens;
- Concrete - poured-in-place concrete, precast concrete, concrete restoration and cleaning;
- Masonry - brick or stone repair or replacement, repointing mortar joints and cleaning;
- Metals - structural metal framing and metal restoration or replacement;
- Wood and Plastics - rough and finish carpentry, architectural woodwork and millwork;
- Thermal and Moisture Protection - roofing, flashing, waterproofing, damp proofing and insulation;
- Doors and Windows - repair and restoration, frame repair, replacement and hardware;
- Finishes - lath and plaster repair, gypsum wallboard, ceramic tile, wood paneling, floors and painting;
- Conveying Systems - elevators;
- Mechanical - plumbing, fire protection systems, heating, cooling and air distribution;
- Electrical - service, distribution and lighting; and
- Accessibility improvements for people with disabilities.

Projects must meet the goals and objectives of Pennsylvania Historic Preservation Plan. (See the Plan in Supporting Documents below.)

Evaluation Criteria:

- Application: How well does the application present this project?
- Planning: How well has the applicant planned the project?
- Project: How will this project preserve the cultural resources and/or enhance their use?
- Community: How will this project benefit the community?
- Commonwealth: Is this project a worthwhile investment of state funds?

(For additional specifications of Evaluation Criteria, see the Fact Sheet listed in Supporting Documents below.)

GrantWatch ID#:

GrantWatch ID#: 180116

Estimated Size of Grant:

Requests for funding to the Historic Preservation Construction Grants may range from $5,000 (for $10,000 projects) to $100,000 (for projects of $200,000 and over). The Commission may, at its discretion, consider applications for grants under $5,000 and may approve partial funding for larger requests.

Grant awards are subject to the annual availability of funds from the Commonwealth of Pennsylvania, based on the state fiscal year, July through June.

Term of Contract:

If the applicant is selected for funding, their project period will commence with the date of execution of the grant agreement. No work completed prior to the execution of the grant agreement will be eligible for reimbursement.

- October 2019: Project Start Date / Fully Executed Grant Agreement
- September 30, 2021: Project End Date / Final Reports Due

Project or design work must be initiated within forty-five days of the date that the fully executed Grant Agreement is sent to the grantee.

Projects will generally not be extended beyond the twenty-four (24) month implementation period. There are a few situations in which the grantee may petition the Commission for additional time to complete the project.

Additional Eligibility Criteria:

Eligible Applicants:

Nonprofit organizations and public agencies that own or support a publicly accessible historic property listed, or eligible for listing, in the National Register of Historic Places, or that own or support a contributing historic property in a National Register Historic District may apply for grant assistance. Eligible applicants are limited to non-profit organizations and local governments. Please check with the grant manager to confirm organizational eligibility.

- Certified Local Governments
- Colleges and Universities
- Conservancies
- Historic Preservation Organizations
- Historical Societies
- Local Governments
- Museums
- Religious Institutions
- Other historical organizations
- Museums and historic sites that are owned by the Pennsylvania Historical and Museum Commission but operated by independent nonprofit organizations.
- Multipurpose Organizations. Individual subunits (e.g. Moravian Pottery and Tile Works) within multipurpose government (e.g. County of Bucks) or tax-exempt organizations may apply for grants if they function as a discrete unit within the parent organization. A subunit that is part of a larger organization will be deemed eligible if: The unit has administrative autonomy for its operations; the unit has a fully segregated and itemized operating budget within that of the parent organization; the unit is able to separately and distinctly fulfill all eligibility and application requirements.

Note: More than one qualified subunit within a multipurpose organization may apply for funding during the same grant cycle.

Additional Eligibility Requirements:

(1) For Organizations:

- Must be located in Pennsylvania;
- Must have tax-exempt status under the Internal Revenue Service or entity of local government;
- Must be incorporated and serving the public for at least five (5) consecutive years prior to the submission of the application; and
- Must be registered with the Pennsylvania Department of State: Bureau of Charitable Organizations, as required. (For further information, contact the Bureau of Charitable Organizations. See Contact Information below.)

(2) For Properties:

- Must be located in Pennsylvania;
- Must be documented as being listed in or eligible for the National Register of Historic Places, either individually or as a contributing property in a National Register Historic District (applications that do not include appropriate documentation from the Pennsylvania State Historic Preservation Office will not be eligible for funding);
- Must be open and accessible to the public on a regular basis, not less than 100 days per year. (If it is not currently accessible to the public, the applicant must include detailed plans to open the property to the public as a result of the grant.)

Ineligible Applicants:

- Museums and historic sites operated by the Pennsylvania Historical and Museum Commission;
- Associate groups at museums and historic sites operated by the Pennsylvania Historical and Museum Commission;
- Management groups at museums and historic sites owned by the Pennsylvania Historical and Museum Commission;
- Museums and historic sites operated by state or federal government agencies;
- Associate groups at museums and historic sites operated by state or federal government agencies;
- Commonwealth-assisted libraries (grants are available through the Department of Education);
- For-profit organizations or corporations;
- State government;
- Federal government; and
- Individuals.

Private property owners are not eligible for funding under this program and may wish to refer directly to Federal Rehabilitation Investment Tax Credit Program for information on historic tax credits.

Ineligible Activities:

- Mitigation activities performed as a condition or precondition for obtaining a state or federal permit or license;
- New construction;
- Reconstruction such as recreating a building or landscape;
- Projects whose entire scope of work consists solely of routine or cyclical maintenance;
- Landscaping as part of non-historic site improvements including parking lots, sidewalks, etc.;
- Archaeological excavations (archaeology that is undertaken as part of a rehabilitation project to mitigate ground disturbing activities such as site work or foundation repair is eligible for reimbursement);
- Projects which consist only of predevelopment work such as historic structure reports or construction documents (eligible activity under the Keystone Historic Preservation Project Program); and
- Acquisition of historic properties and/or land.

Pre-Application Information:

All applications must be completed by Friday, March 1, 2019 on DCED's Electronic Single Application for Assistance (ESA).

Grant Period and Implementation Timetable:

- March 1, 2019: Deadline for Applications
- May 2019: Peer Reviews
- June 2019: PHMC Approves Panel Recommendations
- July 2019: Award/Rejection Letters and Grant Agreements Mailed to Applicants
- October 2019: Project Start Date/Fully Executed Grant Agreement
- Quarterly reports due beginning January 1, 2020
- September 30, 2021: Project End Date/Final Reports Due

Eligible applicants may apply for and receive either one Keystone Historic Preservation Planning Grant or a Keystone Historic Preservation Construction Grant, not both.

Preservation covenants are required on all properties receiving funding from the Pennsylvania Historical and Museum Commission. The covenant is a formal agreement between the PHMC and the grantee in which the grantee agrees to ensure the maintenance and preservation of the architectural and historical characteristics that qualify the property as eligible for the National Register of Historic Places. The covenant is in place for a period of up to fifteen years and requires the owner to contact the PHMC for review and approval prior to the commencement of any substantial construction that may adversely affect the property's eligibility for the National Register.

Grantees may be required to abide by the Pennsylvania Prevailing Wage Act if the estimated cost of project work exceeds $25,000 and is supported by any public funds. Grantees are advised to seek legal counsel to determine whether the Act applies.

Matching Requirements:

Grants require a 50/50 cash match in funds. Sources of the cash match may include direct organizational funds or grant awards from private foundations, federal programs, or other state agencies. (Salaries or wages paid to employees of the applicant are not considered to be cash contributions and cannot be included as matching funds.) Although the cash match need not be secured when the application is made, evidence that the organization or municipality already has their match will be considered positively in the evaluation process. Applications that already have a full or partial cash match show an investment on behalf of the organization and demonstrate institutional capacity for the successful completion of the project within the grant period. (In-kind contributions may not be used to satisfy the matching requirement.)

This is a reimbursable grant. Successful applicants need to maintain an adequate cash match to ensure completion of their project within the grant period.

For additional assistance with the Electronic Single Application for Assistance system, please contact DCED's Customer Service.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online application portal (Electronic Single Application for Assistance - ESA): https://www.esa.dced.state.pa.us/login.aspx?var=5

For assistance with the ESA system, contact:

DCED Customer Service
(866) 466-3972
ra-dcedcs@pa.gov

For program information, please contact:

Karen Arnold, Program Manager:
(717) 783-9927
kaarnold@pa.gov

For information about registration with the Bureau of Charitable Organizations, contact:

Bureau of Charitable Organizations
Commonwealth of Pennsylvania
Department of State
P.O. Box 8723
Harrisburg, PA 17105
(800) 732-0999

URL for Full Text (RFP):

Geographic Focus:

USA: Pennsylvania