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Heritage Grant

Grants to Kansas Nonprofits to Preserve and Increase
Access to Historical and Cultural Resources

Agency Type:

Foundation / Corporation

Funding Source:

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Kansas Humanities Council (KHC) and Kansas Historical Society

Conf. Date:


Deadline Date:

08/29/18 5:00 PM


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Grants of up to $3,500 to Kansas nonprofit organizations for projects that enhance access to, or preserve cultural and historical resources. Applicants are strongly encouraged to submit a proposal draft by January 24. Applicants must confirm eligibility with program staff prior to applying and contact a qualified consultant in developing a proposal.

Goals of the Heritage Grant Program
1. Provide support for preservation and interpretation projects
2. Increase public access to local and regional cultural resources
3. Strengthen relationships among organizations through the use of Heritage Consultants

Examples of eligible projects include research, oral histories, collections care, digitization, transcription, and hands-on training, and other creative preservation efforts. Using a knowledgeable Heritage Consultant and implementing best practices are the keys to a successful application.

To be competitive for funding, projects must fit within the Heritage Grant goals. Eligible projects include but are not limited to the following:
-Oral history projects that involve interviewing and transcription
-Research projects that involve a historian
-Cataloging, indexing, or inventorying efforts that organize a locally-significant collection
-Digitization or scanning projects that involve photographs, film, audio, or video
-Transcription of diaries, letters, or audio/video recordings to preserve their content and enhance public access
-Language preservation and translation efforts
-Hands-on “best practice” training or planning that focuses on collection care
-Online initiatives that make history accessible to researchers and the public
-Other creative preservation projects

NOTE: Indoor exhibitions and outdoor heritage signage projects are eligible in the Humanities Grant category. See separate guidelines.

Projects must have at least 2 goals with outcomes that can be measured or assessed. Goals are simple statements that summarize what you hope to accomplish. Goals might:
-Identify the amount of material that will be dealt with as part of the project
-Involve others, such as volunteers, researchers, or collaborating organizations
-Explore, document, and preserve a unique collection or specific story
-Develop skills that can be used for future endeavors

Every project must involve a Heritage Consultant, which are often professional historians, museum curators, or archivists. The consultant should ensure the methods proposed are consistent with best practice in the field.

KHC is interested in projects that offer diverse perspectives, relate to contemporary issues, or lay groundwork for future endeavors.

Identify ways to share the project results with the general public. This could include:
-Open-house, hands-on workshop, panel discussion, or special speaker
-Traveling photo display or small, temporary museum display
-Blog, social media, or promotional brochure
-Periodic updates to local newspapers or public access television channels

When appropriate, Heritage Grant recipients are required to offer a statewide archive an opportunity to duplicate materials produced with KHC funds.

KHC grant funds can be used for:
-Salaries for temporary staff specifically hired to carry out the project
-Salaries for part-time staff employed by the sponsor organization who play a significant role in the project
-Honorarium for the Heritage Consultant
-Travel reimbursement for staff and out-of-town consultants
-Archival material, digitizing services, duplication, program announcements, reports, etc.
-Cost of making copy prints of photographs or negatives
-Some publicity and promotions. No more than 40% of request.
-Non-durable supplies, such as CDs or DVDs. External drives are considered special purpose equipment and costs up to $200 are allowed.
-Rental of facilities or equipment such as cameras, projectors, or sound system

Please note that additional guidelines apply for Oral History projects and Photo Preservation projects.

GrantWatch ID#:

GrantWatch ID#: 180212

Estimated Size of Grant:

Up to $3,500

Term of Contract:

Grants are intended to get a project “off the ground.” KHC cannot be expected to fund a similar project year after year.

The application should list major project activities to be completed within 12 months or less.

Projects can begin after April 18 (Spring Cycle), after July 18 (Summer Cycle), or after November 14 (Fall Cycle).

Additional Eligibility Criteria:

In-state nonprofits are eligible, except colleges and universities. 501(c)(3) status is not required, but applicants do need a DUNS number.

Organizations with an open grant from a previous grant cycle may not apply until the final report has been received by KHC.

Grant funds CANNOT be used for:
-Salaries for full-time staff employed by the sponsor organization
-The cost of publishing a book
-Purchase of equipment (shelving, computers, HVAC), website hosting, or insurance
-Archiving or digitizing of church bulletins, school yearbooks, county records, or newspapers
-Individual research, courses for academic credit, or school projects. Students may be involved as volunteers.
-Out-of-state travel by project staff
-Purchase, construction, restoration, or preservation of a building
-Creation or purchase of a mural, memorial, monument, or plaque
-Food, beverages, entertainment, and promotional giveaways such as shirts or mugs

Pre-proposal Conference:

Potential applicants may participate in Online Grants Chats to learn tips about the application process.

The Spring Cycle Online Grants Chat is scheduled for January 10, 2018.

Pre-Application Information:

Prior to applying, talk to KHC staff to make sure your project is eligible.

Contact a Heritage Consultant for assistance in developing your project. KHC can help identify a consultant.

Before you submit your application, you and your consultant should:
-Talk about the project and discuss best practices
-Review the application to help clarify goals and methodology

During the grant project, your consultant may:
-Offer ongoing advice and guidance
-Conduct a site visit or provide hands-on training
Provide an assessment of the project at its conclusion

Organizations are strongly encouraged, but not required, to submit a draft. KHC staff will provide feedback to make the project more competitive for final submission. KHC understand that a draft is a work-in-progress.

Applications must be submitted online by 5:00 PM on the due date.


-Online Grants Chat: Jan 10, 2018
-Draft: Due Jan 24
-Final Application: Due Feb 28
-Notification by KHC: By Apr 4. Project can begin after Apr 18.

*NOTE: Be on the lookout for changes to this grant program following the Spring deadline.

-Online Grants Chat: Apr 4, 2018
-Draft: Due Apr 25
-Final Application: Notification by KHC
-Due May 30: By Jul 5. Projects can begin after Jul 18.

-Online Grants Chat: Aug 15, 2018
-Draft: Due Aug 29
-Final Application: Due Sep 26
-Notification by KHC: By Nov 7. Projects can begin after Nov 14.

Click here to watch a short film about a KHC heritage grant project:


Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Application Form:

Murl Riedel, Director of Grants

URL for Full Text (RFP):

Geographic Focus:

USA: Kansas