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REAP Recycling Assistance Grant Program

Grants to West Virginia Nonprofits, For-Profits, IHEs,
Schools, and Agencies to Expand Recycling Programs

Agency Type:


Funding Source:

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West Virginia Department of Environmental Protection (DEP)

Deadline Date:

07/01/19 5:00 PM Receipt


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Grants to West Virginia nonprofits, for-profits, government agencies, schools, and IHEs to implement or upgrade recycling efforts, offer relevant public education on recycling, and support recycling-related market procurement. Funding is intended for projects that affect a significant reduction in the municipal waste stream, involve all or a substantial number of the community's residents, and include a public education component regarding the recycling program.

Applications are invited from local governments and other qualifying parties for the following:
-Initiating, expanding, or upgrading recycling programs;
-Public education programs which promote recycling; and
-Recycling market procurement efforts.

Proposal objectives should maximize the following factors:
-Conservation of limited natural resources;
-Public education regarding litter control;
-Recycling of valuable materials;
-Extending the useful life of solid waste landfills; and
-Reducing the need for new landfills.

The following types of grants are available:
1. Local Government Recycling Feasibility Study and Planning Grant: This grant is for researching the feasibility of community, county, and regional recycling programs including market development and requires submittal of a detailed comprehensive plan. A local government may use a professional service to assist in planning and/or implementing a comprehensive recycling program.
2. Recycling Program Assistance Grant: This grant is for initiating, expanding, or upgrading recycling programs, and emphasizes the integration of source reduction and recycling.

A recycling assistance grant shall be used for:
- Personnel: The salary costs of a recycling manager or coordinator, or recycling program laborers. No more than a total of $25,000 may be used from grant funds for the combined wages and/or benefits of a recycling manager, coordinator, and/or laborers;
- Conference Attendance: Educational recycling conference expenses limited to: airfare or mileage, meals, lodging, parking and registration fees. No more than a total of $1,500 may be used from grant funds for travel;
- Office Supplies: General office supplies used in the ordinary course of business. No more than $1,000 may be used from grant funds for office supplies, such as paper, stamps, notebooks, and filing supplies.
- Operational Supplies: Operational supplies used in the collection, transportation and processing of recyclable material, such as collection bags, household bins, gaylord boxes, baling wire and gloves.
- Equipment: Collection equipment, processing equipment, material handling or storage equipment, scales, and safety equipment used in recycling activities.
- Recycling Vehicle Expense: The maintenance, fuel, and insurance for a truck or van used in approved recycling activities. Collecting and transporting materials to market using the program’s vehicle and labor is an approved recycling activity;
- Printing: Costs associated with printing educational materials on recycling such as pamphlets, posters, flyers, etc;
- Advertising: Costs associated with the production and/or placement of recycling advertising in newspaper, radio, business cards, and other advertising related to development and implementation of a recycling program;
- Promotional Items: Costs associated with promotional items such as awards, decals, patches, buttons, magnets, and costs associated with the rental of a fair booth and/or exhibit space for creating public awareness;
- Utilities: Costs associated with the utilities required to operate a recycling processing center, such as electric, gas, telephone and water. No more than a total of $1,200 may be used for telephone costs. Rent or lease charges related to a recycling program for a building, or office space are allowable expenditures.
- Recycling Facility Construction, Improvement and Repairs: A grant may be used for, but not limited to, new construction or repairs or minor improvements to an existing recycling facility, such as loading docks, sheds, structures, abutment walls, fences, roof repair, gravel or paving, if the land is owned or leased by the grantee. However, to obtain grant funds for construction, improvements and repairs for rental or leased property, the applicant shall provide the department a copy of the written rental or lease agreement which shall exceed 20 years and meet the required criteria;
- Professional Services: To assist in planning and implementation of recycling projects including feasibility studies.

GrantWatch ID#:

GrantWatch ID#: 181360

Estimated Size of Grant:

The amount of funding varies. The maximum amount of funding available for a public entity is $150,000 with $75,000 being the maximum for a private entity.

The schedule of funding levels per applicant by type of grant is as follows:

Recycling Feasibility Study and Planning Grant:
-Local Government: $ 20,000

Recycling Program Assistance Grant
-Municipality over 10,000 population: $150,000
-Municipality under 10,000: $ 75,000
-County or Regional Solid Waste Authority: $150,000
-County Commission: $150,000
-State agency/state instrumentality or school: $ 75,000
-Other Interested Party: $ 75,000

An entity, program, organization or facility shall not receive more than $250,000 during a grant year, regardless of the number of proposals submitted for that entity, program, organization or facility.

Term of Contract:

All recycling assistance grants are for a fourteen-month period beginning the first of January and ending the last day in February of the following year.

Additional Eligibility Criteria:

The funds are available to any county, municipality, public or private entity in West Virginia that is interested in planning and implementing recycling programs, related public educational programs or need assistance in recycling market efforts. Eligible applicants include local governments or other interested party applying for a grant pursuant to this rule.

Local government means any unit of local government within the state, including a county, county board of education, municipality, and any other authority, board, commission, district, office, public authority, public corporation, or other instrumentality of a county, county board of education, or municipality or any combination of two or more local governments.

Other interested party means private business and enterprise and nonprofit organizations, public and private schools, colleges and universities, and state agencies and municipalities.

It is now a requirement that applicants falling under the definition of a “Scrap Metal Dealer” must register with the Secretary of State. It is now a requirement that applicants involved in a recycling activity must be registered with the WV DEP Solid Waste Permitting Unit. There is no fee for this registration. Solid Waste Authorities are not exempt.

NOTE: This is NOT a permit. This is only a required registration for the State of West Virginia. Registering does not bring you into compliance for any permits required.

It is now a requirement that applicants involved in a recycling activity must contact the WVDEP Division of Water and Waste Management, Storm Water Section to determine if a Storm Water Permit is needed. Solid Waste Authorities are not exempt.

PLEASE NOTE: Worker’s Compensation Payments and Unemployment Compensation Payments must be current for the application to be considered.

A grant may be utilized by local and state governments or state instrumentalities for recycling projects in which a private “for profit” business or a not-for-profit organization is contracted to provide a service, or services, only as long as the bid for the services is in accordance with the appropriate local or state competitive bidding process.

A recycling assistance grant may not be used for:
-The purchase or long term lease of dumpsters or other containers, or their servicing, when they are not part of an approved recycling activity;
-Land acquisitions;
-The cost for office equipment including such items as desks, chairs, telephones, typewriters, filing cabinets, and photocopying equipment;
-Street sweepers or their equivalents;
-Entertainment costs (banquets, parties, etc.);
-Alcoholic beverages, in-state lunches, and all gratuities;
-Beautification projects (plantings, mowing, weeding, etc.) unless the purpose is to provide natural screening to neighboring properties;
-Computer hardware/software, provided that, the Secretary may waive or modify this constraint where appropriately justified by the applicant; or
-Any type of lobbying expense.

A grant shall not be used to replace funding which is currently budgeted or being provided by the applicant.

A grant shall not be used to fund an entity, program, or facility that financially benefited from a Recycling Assistance grant the previous year. A waiver to apply for a consecutive grant may be approved. A request for a waiver shall be submitted to the Secretary in writing.

Persons responsible for collecting, hauling or disposing of solid waste who do not participate in the collection and payment of the solid waste assessment fee imposed by West Virginia Code §22-15A-19 in addition to all other fees and taxes levied by law for solid waste generated in this state which is destined for disposal, are not eligible to receive grants.

An applicant that has a current grant from the Recycling Assistance Grant Program is not eligible for the next cycle of grants.

Pre-Application Information:

The original and one copy of the application are due in the office by 5:00 p.m. on the first business day of July.

If a proposal is found to be incomplete or incorrect, the department may, at its discretion, contact the applicant who shall be allowed to remedy the error within the cure period, which is 5:00 p.m. on the last business day in July.

Applicants shall be notified in writing, by the department, of approval or denial of a grant within a reasonable time after proposal award recommendations of the committee have been approved by the Secretary.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Deliver or mail the application to:

West Virginia Department of Environmental Protection
REAP Recycling Grant Program
601 57th Street S.E.
Charleston, WV 25304

If you have any questions, call:

REAP / Recycling Program
1-(800)-322-5530 or (304) 926-0499 Ext. 1002 or Ext. 1137

Niki Davis, Supervisor
304-926-0499 ext. 1137

Lisa Facemyer, Office Assistant
304-926-0499 ext. 1002

URL for Full Text (RFP):

Geographic Focus:

USA: West Virginia