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District Arts and Humanities Initiative - FY20 Field Trip Experiences (FTE) - Project-Based Grant

Grants to Washington, DC Nonprofits for
Arts Field Trips for Public School Students

Agency Type:

State

Funding Source:

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District of Columbia Commission on the Arts and Humanities (CAH)

Conf. Date:

05/30/19

Deadline Date:

07/14/19 4:00 PM ET

Description:

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Grants to Washington, DC nonprofit organizations for costs associated with expanding arts and humanities field trip opportunities for K-12 students in local public schools. Applicants are required to attend a workshop before applying. Funding is available for field trips related to film, dance, theater, music, and visual arts, and to support the cost of field trip tickets, transportation costs, professional development opportunities for classroom educators, and pre-/post-field trip workshops for students. Funding may also be allocated to necessary personnel support for the planning and implementation of the program. Field trip experiences are defined as those that take place during the traditional school day and require students to be transported to a cultural site to participate in a professional-quality performance, visual arts exhibition or humanities experience.

Organizations may submit one application to the grant program and must target one grade grouping. The following grade groupings are aligned with DCPS’ curricular framework for the arts:
-Kindergarten – 2nd Grade: Dance or Music or Visual Arts
-3rd Grade – 5th Grade: Music or Visual Arts
-6th Grade – 8th Grade: Dance or Film or Theater
-9th Grade – 12th Grade: Film or Theater

An applicant’s submission should offer consideration to these goals:
-Provide access to comprehensive arts and humanities field trip experiences that work to advance student achievement in the District of Columbia;
-Create a strategic approach to the planning and delivery of field trip experiences and associated programming to students and teachers;
-Make authentic connections to curricular content / themes across targeted grade levels in collaboration with appropriate personnel at DCPS and DCPCS;
-Encourage collaboration between arts and humanities organizations and create the opportunity to build a “community of practice” between organizations within their discipline of specialty;
-Foster new relationships between arts and humanities organizations and public schools across the city; and,
-Demonstrate measurable impact of field trip experiences and associated programming on participating students and teachers.

Successful applications:
-Include a comprehensive overview of the scope of program delivery to-date, if applicable and a strong programmatic plan for delivery of the proposed project. Programmatic details should include numbers of teachers and students served and their respective grades.
-Provide evidence of authentic connections to curricular themes in both arts or humanities and non-arts or humanities content for targeted grade level(s).
-Include sample syllabi / lesson plans for any professional development or workshops included in the scope of the application. Evidence of useful tools and strategies for classroom teachers to embed in their teaching practice should be included as part of any supporting documents or plans.
-Include testimonies from teachers, principals, parents / caregivers and students to support the success of field trip experiences and associated programs delivered by their organizations.
-Demonstrate evidence of student engagement in the activities offered as part of their program.
-Demonstrate the organizational capacity to manage and deliver the scope of the proposed program.

For examples of allowable costs, see: https://dcarts.dc.gov/sites/default/files/dc/sites/dcarts/page_content/attachments/FY20%20Field%20Trip%20Experiences%20Guidelines%20.pdf#page=6

GrantWatch ID#:

GrantWatch ID#: 181794

Estimated Size of Grant:

Organizations may request up to $100,000.

Term of Contract:

The grant period is from October 1, 2019 to September 30, 2020. Grant funds may not be used for activities or expenses that occur outside of the grant period.

Additional Eligibility Criteria:

Prior to submitting applications, applicants must meet all of the following eligibility requirements:
-Be incorporated as a nonprofit with a federally designated tax exempt status under section 501(c)(3) of the United States Internal Revenue Service (IRS) code, as evidenced by an IRS determination letter that is dated at least one year prior to the application deadline date;
- Be registered with, and authorized to do business in, the District as either a “Domestic” entity (that is, an entity that was incorporated in the District) or a “Foreign” entity (that is, an entity that was incorporated in another state);
- Ensure that at least fifty-one percent (51%) of the organization’s activities
- Ensure that one hundred percent (100%) of the grant award dollars are used to support District of Columbia personnel and programming;
- Have an active Board of Directors;
-Register and comply with the regulatory requirements of the following agencies: 1) District of Columbia Department of Consumer and Regulatory Affairs (DCRA)- Corporations Division (indicating an “active” business license status at the time of application, and agreeing to maintain such status throughout the grant period); 2) District of Columbia Office of the Chief Financial Officer, Office of Tax and Revenue (OTR); 3) District of Columbia Department of Employment Services (DOES); and 4) United States Internal Revenue Service (IRS);
-Obtain certification of “Citywide Clean Hands” (CCH) from the District of Columbia Office of Tax and Revenue (see page 11);
-Be in good standing with CAH. (Note that applicants with incomplete or delinquent reports from any prior funding program, as of October 15, 2018, are ineligible to receive additional funds from CAH in FY 2019); and,
-Have a principal business office address that is located in the District of Columbia, subject to on-site visit. (Note: CAH will not allow post office boxes or the addresses of a board member or volunteer as evidence of the principal business address).

FY 2020 General Operations Support (GOS) grantees may apply to the Field Trip Experiences grant program, but must demonstrate their application increases the number of field trips offered or the total number of students served to those already underwritten in their FY 2020 GOS application. They may also expand their current field trip opportunities to include complementary workshops around field trips to students and teachers.

Applicant Restrictions: https://dcarts.dc.gov/sites/default/files/dc/sites/dcarts/page_content/attachments/FY20%20Field%20Trip%20Experiences%20Guidelines%20.pdf#page=5

Organizations that have accepted an “intent to fund” notification for General Operating Support (GOS) may apply for one of the following CAH project-based grant programs: Sister Cities (SCG), Field Trip Experiences (FTE) and Public Art Building Communities (PABC). Those organizations may also apply for one of the following CAH capacity-building programs: LiftOff, Upstart (UPS) or Facilities and Buildings (FAB), unless otherwise specified in the guidelines of
each grant program.

For examples of unallowable costs, see: https://dcarts.dc.gov/sites/default/files/dc/sites/dcarts/page_content/attachments/FY20%20Field%20Trip%20Experiences%20Guidelines%20.pdf#page=6

Pre-proposal Conference:

CAH conducts free workshops for participants to learn useful information about the agency’s funding opportunities and how to submit a grant application. Attendance at one of the two in-person workshops listed below is a requirement for application to the FTE grant program. All workshops are free and open to the public; however, participants are strongly encouraged to RSVP. Photo identification is required to enter CAH offices.

More information about the dates and times of these workshops may be found at www.dcarts.dc.gov under Grant Writing Assistance, or by calling CAH.

Thursday, May 16, 2019 4:00 pm - 5:30 pm
Topic: FTE
Location: Cleveland Park Neighborhood Library

Saturday, May 18, 2019, 2:00 pm - 3:30 pm
Topic: Open Hours
Location: CAH

Friday, May 24, 2019, 2:30 pm - 3:30 pm
Location: Livechat Online

Thursday, May 30, 2019, 10:00 am - 11:30 am
Topic: FTE
Location: DCHR

Cleveland Park Neighborhood Library
3310 Connecticut Avenue, NW
Washington, DC 20008

DCHR (DC Human Resources)
1015 Half Street, SE
Washington, DC 20003

On several Fridays during the application window, grants staff will be available for online Livechats, where applicants can type questions in the online chat box and receive immediate responses. To join, visit https://dcarts.dc.gov/livechat. No RSVP necessary.

Pre-Application Information:

CAH utilizes an online grant portal to receive grant applications. All applications must be submitted online by 4:00 pm ET, Friday, June 14, 2019.

Only one (1) application for Field Trip Experiences may be submitted per grant cycle.

CAH staff members are available to assist grant applicants through group or individual technical assistance. CAH staff members will not write applications for applicants. CAH staff members are available to review draft applications for thirty (30) minute appointments, on government business days up to one (1) week prior to the grant application deadline. Applicants should contact CAH to schedule a meeting. Please note that CAH requests the applicant prepare and deliver (by email or via the online grants portal) their full draft application proposal along with any questions in advance of scheduling a meeting for agency staff assistance.

CAH will notify applicants of this grant program as to the results of their application by Monday, October 1, 2019 via (1) letter of conditional grant award, (2) letter of ineligibility or (3) letter of denial.

Guide to Grants: https://dcarts.dc.gov/node/1154095

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Online application portal: https://jlweb.co/prod1/portal/portal.jsp?c=4193775&p=6947885&g=6947905

David Markey, Arts Education Coordinator
david.markey@dc.gov
202-724-5613

Anysa Saleh
anysa.saleh@dc.gov

Government of the District of Columbia
Commission on the Arts and Humanities
200 I (Eye) Street, SE, Suite 1400
Washington, DC 20003
Fax: (202) 727-4135
TTY: (202) 724-4493
cah@dc.gov

URL for Full Text (RFP):

Geographic Focus:

USA: Washington, DC