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Household Hazardous Waste (HHW) Programs

Grants to New York Municipalities for Hazardous
Waste Collection Programs and Facilities

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New York State Department of Environmental Conservation (DEC)

Deadline Date:

01/31/18 - Deadline for Household Hazardous Waste State Assistance; Applications for E-Waste Grants are accepted on an ongoing basis through 01/31/18.


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Grants to New York municipalities to provide residents with safe alternatives for the disposal or recycling of household hazardous waste. Funding is available to reimburse hazardous waste collection program operations and events, outreach activities, and waste facilities construction. Additional funding is designated for computer and electronic recycling.

Household Hazardous Waste State Assistance Program Information:

Household hazardous waste (HHW) are materials found in residential wastes that would be regulated as hazardous waste if they were generated outside of a household at a business or industry. Examples of HHW include, but are not limited to, oil-based paints, pesticides, automotive fluids, home hobby chemicals, and compact fluorescent bulbs.

A HHW collection day is an event where HHW is received from residents, properly packaged, and shipped to appropriate management facilities. Collection days are most often sponsored by a municipality, which hires a contractor to collect, separate and manage the waste received from residents.

Permitted HHW collection and storage facilities (often referred to as permanent HHW facilities) can receive HHW from residents on a regular basis. These facilities must receive a permit from the DEC before construction or operation may begin. “Mobile HHW facilities” can also be included as a component of a permitted HHW collection and storage facility’s permit to collect HHW at different locations throughout a municipality and consolidate it at the permitted facility for processing, packaging and shipping.

For HHW collection programs to effectively reduce HHW, they must be readily accessible to residents, and must be accompanied by both promotion of the collection program and education about source reduction.

All costs must be reasonable and necessary, as determined by DEC, for the operation of the HHW Program.

A. Operating Costs - Typical eligible operating expenses are:

1. Contractor costs to accept, segregate, package, transport and properly manage the collected HHW.

2. Costs of safety equipment, such as protective clothing and respirator cartridges, for municipal workers and volunteers.

3. Costs of packaging supplies and containers for HHW, container labels and ground covers used during the collection of HHW.

B. Educational Costs - Educational and outreach activities must focus on educating the public on reducing the volume of HHW generated in the home, or must provide promotion for a HHW collection program. Costs of "mixed-use" brochures/advertisements will be pro-rated only if a minimum of 50% of the materials are dedicated to HHW information. Typical eligible educational expenses are:

1. Costs of preparing and printing posters, brochures, flyers, and other materials that focuses on HHW collection programs;

2. Costs of purchasing advertising space in newspapers or other periodicals, or of providing public service announcements to local radio stations or other media.

Only the costs of collecting and managing categories of wastes that meet the definition of HHW and do not have separate State or federally mandated take-back, deposit or product stewardship programs, will be reimbursed under this program. Categories of waste potentially eligible for reimbursement may include, but are not limited to: pesticides, corrosives, pool chemicals, driveway sealers, hazardous paints and stains, polishes and waxes, adhesives, solvents, hazardous cleaning products, antifreeze, vehicle fluids, fluorescent light tubes, compact fluorescent lamps (CFLs) and ballasts, photography chemicals, non-rechargeable hazardous batteries, products containing mercury (excluding thermostats), propane gas cylinders (that still contain propane).

Special Guidance for Permitted Household Hazardous Waste Collection and Storage Facilities - Eligible Costs:

1. Reasonable costs, as determined by DEC, incurred in constructing a household hazardous waste collection and storage facility may be eligible for reimbursement. Eligible costs include the following, to the extent that they are necessary for actual facility construction:

a. Costs for engineering and architectural services, surveys, plans and specifications;
b. Costs for directly related consultant and legal services;
c. Costs for lands acquired, to the extent that the lands are used for permitted household hazardous waste collection and storage facilities; and
d. Costs for facility construction and other DEC approved directly related expenses.

E-Waste Grant Assistance Program Information:

The purpose of the E-Waste funding is to partially defray unexpected costs paid to an e-waste recycling firm (recycler) for covered e-waste recycling.

Eligible Expenses: Expenses incurred for collection/recycling of covered e-wastes sent to an electronic waste recycler as defined in Environmental Conservation Law (ECL) Article 27, Title 26.

What is covered: Computers, computer peripherals, televisions, small scale servers, and small electronic equipment, as defined by NYS's Electronic Equipment Recycling and Reuse Act (ECL Article 27, Title 26).

Eligible Activities: Collection events, pickup of abandoned e-wastes, managing or paying for the management of e-waste on behalf of one or more municipalities, or by being a registered collection site/consolidation facility.

GrantWatch ID#:

GrantWatch ID#: 181880

Term of Contract:

E-Waste Grant: This grant is for actual expenses incurred between April 1, 2017 and December 31, 2017.

Additional Eligibility Criteria:

Only municipalities are eligible to apply for and receive State assistance under this Program.

Under this State assistance program, a municipality is:
-County, City, Town, or Village,
-Local Public Authority or Public Benefit Corporation,
-School District or Supervisory District, or
-Native American tribe or nation located within New York State.

Other Requirements:

1. Permitted HHW Collection and Storage Facilities must have a valid DEC permit to operate.

2. Collection day programs must have received DEC's written approval prior to conducting the collection day.

3. Educational costs will be eligible for reimbursement only if the municipality offers a collection program for HHW.

Items that will NOT be reimbursed under this program include, but are not limited to:

1. Costs that are reimbursed to the municipality or paid by outside sources, such as State and Federal Governments, or private donations or funding;

2. In-kind services, employee salaries, general supplies and overhead;

3. Costs paid outside the term of the contract;

4. Costs of issuing bonds, obtaining financing, obtaining permits, applying for State assistance, interest, bid document production or bid document distribution;

5. Cost of recycling waste materials if the recycled product is returned to the municipality, such as through a "buy-back" system;

6. Costs of operating a fluorescent bulb collection program or other similar single material collection programs, unless collected as part of an approved HHW collection program;

7. Costs of any HHW collection program that does not comply with an approved collection day plan or facility permit, and all applicable rules and regulations;

8. Cost of managing hazardous waste not generated by households, such as hazardous waste generated by municipalities, municipal departments, State agencies, schools, farms commercial establishments or industries.;

9. Costs related to and for municipal workers and volunteers except for personal safety equipment (e.g., salary, overhead, travel and medical expenses);

10. Costs incurred from the collection, handling, and disposal of types of solid waste that, except under extraordinary circumstances, would not meet the definition of HHW (e.g., explosives, alkaline batteries, ammunition, asbestos, bulk metal, construction and demolition debris, empty containers, empty paint cans, empty aerosol cans, empty refrigerant cans, empty propane tanks, unserviceable extinguishers, household medical waste, latex paint, radioactive material, rechargeable batteries, smoke detectors, tires, used oil, white goods, roll-off containers with municipal solid waste, and any miscellaneous materials and packaging received).

Ineligible for E-Waste Grants:
Costs that are not paid directly from a municipality to an e-waste recycler are not eligible for this funding. Costs for labor, processing, packaging, storage, advertising, and so on will not be funded.

Pre-Application Information:

Approximately $1.7 million of the original $3 million remains available for the current E-Waste Grant funding period.

Complete applications are received and evaluated by the department on a quarterly basis and, if acceptable, will be approved for state assistance to reimburse up to 50% of eligible costs.

Applications are due on the final business day of April, July, October and January of the State fiscal year. A municipality may apply for HHW funding in the State fiscal year during which collections are held, or in the State fiscal year immediately AFTER collection(s) are held.

All applications received during April of each fiscal year will be given that year's highest priority for funding, followed in descending order of priority by those received during July, October, and January. (An application not received in one of the months listed above will be considered received during the next listed month.)

The E-Waste Grant supplement form can be filed separately, or in conjunction with the HHW application. The E-Waste Grant application acceptance period is now open. Applications will be accepted until January 31, 2018. Postmarks and email time stamps will be used to determine if applications are received by the January 31, 2018 deadline.

If there are insufficient funds to provide 50% reimbursement to all applications received during the same quarterly review period, the department may either lower the percentage or set a dollar maximum on the level of funding to be provided to each municipality. This lowered percentage or dollar maximum will be the same for all municipalities that submit an application during the same quarter.

Applications that have a lower priority, based on the date of receipt may be assigned a lower level of funding due to insufficient or exhausted funds. Applications received after all funds for that fiscal year have been obligated will not be awarded funding.

The Collection Day Plan must be submitted to the applicant’s Regional Office at least 60 days prior to the event and be approved prior to the event.

Applicant must be registered in the NYS Grants Gateway to receive a grant contract. Information on the New York State Master Grants Gateway is available at:

E-Waste Grant Assistance FAQ:

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For grants questions, call Michael Dauphinais and Dawn Mirabile at (518) 402-8678.

For e-waste questions, call Mark Moroukian and MaryAnn Schelde at (518) 402-8706.

New York State Department of Environmental Conservation
Division of Materials Management
Bureau of Permitting & Planning
625 Broadway, 9th Floor
Albany, New York 12233-7260

P: (518) 402-8678
F: (518) 402-9024

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York