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Voluntary Case Management (VCM) Services - East Hawaii, West Hawaii, Kauai, Maui, and Oahu

Grants to Hawaii Organizations for Case
Management to Address Child Abuse and Neglect

Agency Type:

State

Funding Source:

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Hawaii Department of Human Services (DHS), Social Services Division (SSD), Child Welfare Services (CWS)

Conf. Date:

10/03/17

Deadline Date:

10/23/17 4:30 PM Hawaii Standard Time

Description:

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Grants to Hawaii organizations to provide case management services for children at risk of abuse or neglect. Service providers will address a range of family system issues that place children at risk or result in child maltreatment. Funding is allocated for contracts in the following five regions: West Hawaii, East Hawaii, Maui, Kauai, and Oahu. This program promotes well-being, safety, and permanency for children and families referred by or involved in Child Welfare Services.

VCM Services include, but are not limited to:
1. Contact
2. Assessment
3. Service Planning
4. Coordination
5. Individual/Group Skill Building
6. Monitoring
7. Documentation

Service Goals:
There are three broad outcome domains in the continuum of child welfare services: safety, permanent, and child and family well-being. Additionally, the principles of family-centered and strengths/needs-based practice are important elements in service provision: Based on these, the guiding principles of the CWS Branch are:

1. The safety of children is the paramount concern that must guide all child welfare services. Child safety must be the paramount concern when making service provision, placement, and permanency planning decisions.

2. Reasonable efforts to maintain and reunify families are important except when it is determined that the child’s safety in the family cannot be assured. Thus, risk and safety assessment skills are important in maintaining the quality of child welfare services and decision making.

3. Children should be helped to stay with or return to their families, when safety can be assured, through the provision of timely, appropriate, quality and individualized service activities and support that build on the strengths of children and families and are responsive to their needs.

4. If children cannot remain safely in their homes, foster care and other temporary placements shall be considered as an extension of family life rather than as an alternative to it. The child’s need for attachment and connections shall be addressed through strengthening the family as a resource for the child.

5. Family crises provide opportunities to families to address problems. When timely, appropriate, and high quality services are provided to families in crisis, family members, CWS Branch staff, and Family Court are able to make informed decisions about the biological, foster, or adoptive parents’ ability to protect and care for their children.

6. Service activities shall be comprehensive, coordinated, and collaborative and provided in all designated geographic areas under the contract.

7. Service activities shall be competent, culturally appropriate, and responsive to the strengths, needs, values, and preferences of the child and the family, and delivered in a manner that is respectful of and builds on the strengths of the family, the community, and cultural ties. Service activities shall address the physical, emotional, educational, and social needs of the child and the family’s ability to protect the child. Service activities shall provide clear and attainable goals and objectives for each participant.

8. Service activities shall be individualized, addressing the unique capacities and needs of each child and family.

9. Service activities shall empower families to help themselves and to gain and maintain mastery and control over their ability to protect their children.

Reflective the CWS Branch guiding principles, the goals of VCM Services are:

1. To prevent child maltreatment among families at risk through the provision of supportive family services.

2. To assure children’s safety within the home and preserve families in which children have been maltreated when the family’s problems can be addressed effectively.

Target Population to be Served:

1. Families with children who are reported to the CWS as being harmed or threatened with harm by a family member and are assessed to have risk issues.

2. Families with children who are reported to CWS for assessment and are determined to be appropriate for VCM Services.

Specifics regarding the target population may be adjusted to meet the needs of the community and to comply with State or federal laws. In that event, the DHS shall notify the Provider in writing about the necessity of the change’s and what the proposed change/s will be. The Provider shall have the opportunity to discuss the change/s prior to implementation.

The estimated number of referrals (intakes/cases) to be served annually per geographic area are as follows. Each intake/case may include one (1) or more families:

1. East Hawaii: 250
2. West Hawaii: 125
3. Kauai: 150
4. Maui*: 375
5. Oahu: 1250

This service does not cover Lanai or Molokai. VCM Services is provided to those islands via the Lanai Integrated Services System (LISS) and Molokai Integrated Services System (MISS) contracts.

The Provider shall be responsible for the provision of the full range of contracted services throughout the contracted area/s, including service capacity and staffing.

GrantWatch ID#:

GrantWatch ID#: 182336

Estimated Total Program Funding:

$3,970,000

Number of Grants:

5

Estimated Size of Grant:

Total contract funding is anticipated to be $3,970,000 per fiscal year allocated per contract as follows:
1. East Hawaii: $475,000
2. West Hawaii: $270,000
3. Kauai: $325,000
4. Maui: $700,000
5. Oahu: $2,200,000

Term of Contract:

The projected start date is January 1, 2018. The projected end date is June 30, 2019.

Each contract shall be awarded for an initial term of one (1) year and six months with the possibility of two extensions for two (2) years each thereafter, subject to the availability of State and federal funds, continued identified community need, and the satisfactory performance of services by the Provider as determined by the DHS.

The maximum contract term shall not exceed five (5) years and six (6) months, from January 1, 2018 through June 30, 2023.

Additional Eligibility Criteria:

The Provider must be qualified, as well as certified, licensed, or accredited as applicable, to perform the services solicited in this RFP.

Pre-proposal Conference:

An RFP Orientation will be held on October 3, 2017, 9:00 AM to 12:00 PM HST. All prospective applicants are encouraged to attend the Orientation.

The Orientation will be held live at the following locations via videoconference.

Honolulu, Oahu:
New Media Center
420 Waiakamilo Blvd., Suite 416 A

Hilo, Hawaii:
Knoole Shopping Center
1990 Kinoole St.

Kona, Hawaii:
Kona Center
75-5722 Hanama Pl. Suite 1105

Wailuku, Maui:
Waiehu Beach Center
270 Waiehu Beach Rd, Suite 107

Lihue, Kauai,
Dynasty Court
4473 Pahee St., Suite G

To attend the Orientation, contact Kenwyn Kaahaaina (details below) as soon as possible.

If the applicant would like to attend bus is unable to participate at one of the video conferencing centers, contact Kenwyn Kaahaaina before the Orientation to participate via teleconference.

Pre-Application Information:

The RFP Proposal Submission Deadline is October 23, 2017, 4:30 PM, Hawaii Standard Time.

Procurement Timetable:
-Notice and distribution of RFP: 9/25/2017
-RFP Orientation: 10/3/2017
-Applicants’ submission of written questions for written responses deadline: 10/6/2017, 4:30 PM HST
-State purchasing agency’s response to Applicants’ written questions deadline: 10/11/2017
-Discussion with Applicants prior to proposal submission (optional): As needed
-Proposal submission deadline: 10/23/2017, 4:30 PM HST
-Discussion with Applicants after proposal submission (optional): As needed
-Final Revised proposals deadline (optional): As needed
-Proposal evaluation period: 10/26/2017 - 11’6/2017
Provider selection: 11/7/2017
-Notice of award: 11/10/2017
-Contract start date: 1/1/2018

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Ms. Kenwyn Kaahaaina, POS/MICO Supervisor
(808) 586-5706
kkaahaaina@dhs.hawaii.gov

Department of Human Services
Social Services Division
Purchase of Services unit
1010Richards Street, Room 216
Honolulu, Hawaii 96813

Funding or Pin Number:

RFP Number: SSD-18-POS-1700

URL for Full Text (RFP):

Geographic Focus:

USA: Hawaii: East Hawaii, West Hawaii, Kauai, Maui, and Oahu

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