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Building Quality Student Learning Objectives (SLO) Workshops

Grants to New York Nonprofits, For-Profits, IHEs, and
School Boards to Improve Educator Evaluations

Agency Type:

State

Funding Source:

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New York State Education Department (NYSED) Office of Educator Quality and Professional Development (OEQPD)

Deadline Date:

12/08/17 3:00 PM Receipt

Description:

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Grants to New York nonprofits, for-profits, educational boards, and IHEs to provide professional development and technical assistance support to enhance the quality of education. Applications are invited from technical assistance providers with demonstrated expertise, capacity, and knowledge to create quality Student Learning Objectives (SLOs) as a part of the implementation of Annual Professional Performance Reviews (APPR).

As a part of the Department’s commitment to continue to strengthen the evaluation system and its implementation, this program intends to further build capacity of the field by hosting four (4) SLO workshop sessions at NYSED in Albany, New York and two (2) follow-up webinars.

Background:

The Department believes that educator evaluation, and in particular the development of Student Learning Objectives (SLOs), is one component of a comprehensive talent management system that Local Education Agencies (LEAs) can leverage to make decisions that help ensure every student in New York State, regardless of their physical location, has access to the most effective educators and believes the overall quality of teaching and learning can be raised through the development of comprehensive systems of educator effectiveness aligned to the Educator Effectiveness Framework that are rooted in sound implementation of the teacher and principal evaluation system.

All educators must be evaluated, in part, based on student growth on State assessments or other comparable measures when State assessments are not utilized. Generally, teachers and principals responsible for grades 4-8 ELA and/or Math and high school principals (with all grades 9-12) will receive a State-provided growth score based on the State assessments. However, for the majority of educators (~80%), including those who don’t meet the minimum requirements for a State-provided growth score, students’ academic growth is captured using Student Learning Objectives (SLOs). The development of SLOs encourages educators to focus and align instruction with LEA and school priorities, goals, and academic improvement plans. Setting long-term goals allows educators to plan backwards from a vision of student success. Research indicates that setting rigorous and ambitious learning goals, combined with the purposeful use of data through both formal and informal assessments, leads to higher academic performance by students.

Through the workshops included in this RFP, the Department sees an opportunity to bring greater coherence to the evaluation system through an examination of LEAs’ local processes around the development, implementation, and refinement of SLOs. This examination will, in turn, help to ensure that the evaluation system is an accurate reflection of educator effectiveness. LEAs can then utilize the data about educator practice and student learning obtained from the evaluation system, within the context of a comprehensive Educator Effectiveness Framework, to inform decisions to prepare, recruit, develop, retain, and ensure equitable access to effective educators. In doing so, these systems can address common talent management challenges that serve as barriers to student achievement and equal education opportunity. Ultimately, the Department hopes that the tools, resources, and processes that are developed out of this working group can serve as models for use across New York State.

Qualifications, Services, and Deliverables:

As a part of the Department’s commitment to continue to strengthen the evaluation system and its implementation, we intend to further build capacity of the field by hosting a professional learning community (PLC) of districts from across the State who are interested in refining the processes that they use for developing Student Learning Objectives as part of teacher and principal evaluations. Over the course of 2018-19, this PLC will meet for four (4) in- person SLO workshop sessions at the New York State Education Department in Albany, NY. The goal of this RFP is to provide technical assistance and professional development to support the implementation of high quality Student Learning Objectives consistent with Education Law §3012-d. With this RFP, the Department will extend its reach and request that bidders have documented expertise and experience in providing professional development and technical assistance in the field of K-12 teacher and principal evaluation and the development, implementation and refinement of Student Learning Objectives (SLOs). The selected bidder will support NYSED efforts by sharing resources/tools that they are using during these workshops on the NYSED website as part of the development of toolkits that will be made available for all LEAs to use. The selected bidder will also submit abbreviated presentation(s) of the subject matter addressed during the SLO workshops to be developed into a series of accessible webinar(s) that will be posted to the NYSED website and which will be included in the toolkits. The bidder will provide overarching management of the entire project.

During the contract, the vendor will:
-Provide professional development and technical assistance in the development and refinement of SLOs through four (4) in-person workshops and two (2) webinars;
-Review LEA-submitted SLOs prior to the SLO workshops and provide detailed professional development/technical assistance in order to revise and improve the SLOs during the in-person workshops;
-Provide pre-meeting written and recorded materials to prepare and inform workshop participants, as needed;
-Coordinate with Office of Educator Quality and Professional Develop (OEQPD) staff both before and after the SLO workshops;
-Revise and/or revamp the Multi-State SLO Rubric for Statewide use;
-Assist LEAs in seeing how they can 1) adapt existing successful SLO processes to conform to Education Law §3012-d and 2) use the opportunity that the law provides to refine those aspects of their evaluation systems that were less successful; and
-Develop a toolkit/toolkits which includes materials used in workshop sessions and recorded sessions for Statewide use.

The bidder will provide overarching management of the entire project and will provide technical assistance and professional development around the development, implementation, and refinement of quality Student Learning Objectives (SLOs). Bidders (including all presenters/panelists and technical experts) must agree to share materials with the Office of Educator Quality and Professional Development (OEQPD) staff at least two weeks in advance. OEQPD will review these materials, including proposed talking points, and work with the bidder to ensure that the content is appropriate and consistent with our goals. In addition, Bidders will also revise/revamp the Multi-State SLO Rubric, which NYSED currently provides to LEAs to measure the quality of SLOs. Bidders (including all presenters/panelists and technical experts) will also create a culminating toolkit, that is a collection of resources/tools that are used and/or created for these workshops and/or have been developed as a result of the work completed in the workshops, and will also give NYSED permission to share these resources on the NYSED website so that other districts have access to the same information and tools. OEQPD staff will collect these toolkits so they can be shared on the NYSED website and will be available for all LEAs to use.

The in-person workgroup meetings will take place in meeting rooms at the New York State Education Department (NYSED) in Albany, NY. As such, the bidder need not budget for meeting room space. NYSED’s meeting rooms have a variety of on-site technology including, but not limited to, projector screens, smartboards, video conferencing capabilities, microphones, and speakers. It is the bidder’s responsibility to provide any additional technology costs beyond what is provided by NYSED.

Prior to the four (4) SLO workshops, OEQPD staff select, through an application process, up to ten (10) LEA teams of two (2) individuals each to participate2, for a total of approximately 20 individuals for the four (4) workshops. Because the workshops will be limited to two (2) participants from up to ten (10) LEAs, we also propose to have a series of two (2) webinars in that are open to all LEAs statewide. Each webinar will center around a particular area of interest/need in the development and refinement of SLOs that was most common to all participating districts. Bidders (including bidders’ panelist/presenters and technical experts) from the SLO Workshops will do an abbreviated presentation of what they presented during the workshop and there will be an opportunity for other districts across the state to ask questions. These webinars will be edited as necessary by the bidder and posted to the NYSED website.

Each of the in-person meetings are expected to last approximately 6 hours. For example, from 9am – 3pm, with an hour given for lunch. Each of the webinars are expected to last approximately 2-3 hours. Please keep in mind that the time allotments are rough estimates, as the length of the meetings will be determined primarily by the focus and amount of work to accomplish jointly decided by the vendor and the SLO workshop participants, with input from the Office of Educator Quality and Professional Development (OEQPD). OEQPD will work in conjunction with the vendor to develop the meeting agenda and set the tone for the presentations and discussions. OEQPD staff will review meeting materials, including proposed talking points, and work with the vendor (including the vendor’s presenters/panelists and technical experts), either in person or via conference call, to ensure that the content is appropriate and consistent with NYSED goals. The vendor (including the vendor’s presenters/panelists and technical experts) will also arrange a post-workgroup session conference call with OEQPD staff to debrief.

GrantWatch ID#:

GrantWatch ID#: 182441

Term of Contract:

The contract term is anticipated to begin April 1, 2018 and end March 31, 2019.

Additional Eligibility Criteria:

The eligible bidders may include Boards of Cooperative Educational Services (BOCES), public or private Institutions of Higher Education (IHEs), not-for-profit and for-profit organizations or agencies.

Bidders should have documented expertise and experience in providing professional development and technical assistance in the field of K-12 teacher and principal evaluation and the development, implementation and refinement of Student Learning Objectives (SLOs).

The bidder’s technical assistance providers should have the following qualifications:
1. Experience in teacher and principal evaluation
2. Experience with Student Learning Objectives (SLOs), including experience in providing technical assistance in the processes of development, implementation, and refinement of SLOs.
3. Experience with Common Core Learning Standards, New York State Standards, New York State Teaching Standards, Interstate School Leaders Licensure Consortium (ISLLC) Standards, curriculum and standards alignment, assessment and instruction
4. Experience with providing programming/presenting at conferences
5. Experience leading webinars
6. Experience with a variety of school settings (elementary, middle, high school) serving a variety of school communities (rural, suburban, urban).
7. Experience in using data to improve teacher/principal performance
8. Experience in the creation and/or implementation of programs specifically designed to build capacity
9. Experience in the development and/or implementation of programs specifically designed to improve teacher/principal performance
10. Experience in innovative use of technology and data for school improvement
11.Experience in planning, conducting and/or evaluating professional development relevant to the evaluation system
12. Experience in developing effective strategies for outreach
13. Experience with any other effective talent management strategies that have resulted in improved student performance

Subcontracting/Minority and Women-Owned Business Enterprises (M/WBE):

Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses, including travel.

Bidders are required to comply with NYSED’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section of the guidelines.

Pre-Application Information:

Questions regarding the request must be submitted by e-mail no later than the close of business November 17, 2017. Questions regarding this request should be identified as Program, Fiscal or M/WBE.

A Questions and Answers Summary will be posted online no later than November 24, 2017.

The application documents must be received at NYSED no later than December 8, 2017 by 3:00 PM.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Program Matters:
Courtney Max
SLOWorkshopsRFP@nysed.gov

Fiscal Matters
Jessica Hartjen
SLOWorkshopsRFP@nysed.gov

M/WBE Matters
Joan Ramsey
SLOWorkshopsRFP@nysed.gov

NYS Education Department
Bureau of Fiscal Management
Attn: Jessica Hartjen, RFP#18-017
Contract Administration Unit
89 Washington Avenue, Room 501W EB
Albany, NY 12234

Funding or Pin Number:

RFP #18-017

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York