New York State Education Department (NYSED) - Office of Bilingual Education and World Languages (OBEWL)
Grants to New York institutions of higher education to partner with local education agencies in addressing the shortage of qualified ESOL and bilingual teachers throughout the state. Funding will support the creation of language education training programs that meet the criteria of this program.
The New York State Education Department (NYSED) Office of Bilingual Education and World Languages (OBEWL) is seeking proposals for the creation of a Clinically-Rich Intensive Teacher Institute (CR-ITI) in Bilingual Education (BE) and/or English to Speakers of Other Languages (ESOL) program, addressing the shortage of certified bilingual and ESOL teachers in New York City (NYC).
Students in New York State (NYS) are multilingual and multicultural. According to 2016-20171 school year data, of the approximately 2.6 million public school students in NYS, 8.8% are English Language Learners (ELLs)/Multilingual Learners (MLLs) which is over 245,000 ELLs/MLLs in NYS and 64.9% or 162,529 ELLs/MLLs are in NYC. In NYS, the linguistic diversity of our families makes up over 200 languages. Multilingual Learners are a diverse group of students of different backgrounds, cultural context and academic experiences.
An essential element necessary for successful programs for ELL/MLL students, as well as a requirement of the Elementary & Secondary Education Act (ESEA) is highly qualified bilingual and ESOL teachers. A shortage of properly certified bilingual and ESOL education teachers continues to be a challenge in NYS, particularly in New York City, in the Big Four school districts (Buffalo, Rochester, Syracuse, and Yonkers) and in school districts with large numbers of ELLs/MLLs. The Department is committed to working with IHEs across the state to create increased opportunities for programs that aim to prepare teachers in the fields of BE and ESOL therefore addressing the shortage of teachers in these areas.
The CR-ITI-BE/ESOL program, which has been in existence for over 10 years, has provided the opportunity for many graduate students to receive certification in ESOL and to complete the requirements for the BE extension. The CR-ITI-BE/ESOL program’s main initiative is to provide ELLs/MLLs with highly qualified and certified teachers in the areas of Bilingual Education (BE) and English as a New Language (ENL).
Teacher preparation, programming, and instruction are a part of the New York State Education Department’s (NYSED’s) ongoing commitment to ELLs/MLLs and a part of the Department’s overarching and steadfast mission to ensure that all students attain the highest level of academic success and language proficiency and become college and career ready.
Deliverables and/or Project Description:
In partnership with participating NYC IHEs, the Department will oversee the implementation of programs conducted by IHEs that lead to 20 graduate students per year/per IHE receiving ESOL certification or Bilingual extensions in NYC.
NYSED is seeking programs that collaborate with LEA partners to select teacher candidates and/or mentor- teachers to work with candidates.
The CR-ITI program leads to an Advanced Certificate for graduate level coursework. Eligible candidates are general education teachers who have already completed all of the pedagogical requirements to become certified New York State teachers. Upon completion of the CR-ITI program in either BE or ESOL, these teachers would be qualified to obtain additional certification.
Mentor-teachers should be teachers of record with experience and certification in bilingual or ESOL education who may teach in the same school as the teachers who are students in the CR-ITI program. Mentor-teachers must receive formal mentor training, including training in the New York State Mentoring Standards approved by the Board of Regents. Collaboration between the IHE and the LEA(s) will be required for the training process of the mentor teacher.
The successful applicants will work with staff of the NYS Education Department’s Office of Teaching Initiatives, Office of Bilingual Education and World Languages (OBEWL), Regional Bilingual Education Resource Networks (RBERNs), Boards of Cooperative Educational Services (BOCES), Local Education Agencies (LEAs), the New York City Department of Education (NYCDOE) and other Institutions of Higher Education (IHEs) that participate in the program to ensure accomplishment of overall program goals.
Participating IHEs will provide clinically rich bilingual and/or ESOL programs. Research identifies the following components of a clinically rich teacher preparation program. SED has modeled its application on these components:
1. Establish a clinically-rich program that includes the following components: Coursework, Summer Sessions (if applicable), Monthly Professional Development / Mentoring Cohort Meetings, and practicum aligned to the New York State Next Generation P-12 Learning Standards.
2. Establish guidelines for the coursework (curriculum) requirements to submit to Office of College and University Evaluation at NYSED for final approval.
3. Rigorous recruitment of candidates and intensive candidate selection criteria. IHEs shall engage in outreach to the public, partnering school districts, Regional Bilingual Education Resource Networks (RBERNs), Boards of Cooperative Educational Services (BOCES), the New York City Department of Education (NYCDOE), etc., to identify and recruit qualified candidates;
4. Create a website to publicize the program and share relevant information with potential participants, school districts, and other stakeholders.
5. Establish guidelines for the nomination process for participants in the Bilingual and/or ESOL program. IHEs must ensure that all participating students must have a signed agreement with a district to work for two years full-time as a BE or ESOL teacher after completing the CR-ITI-BE/ESOL program.
6. Enrollment of 20 candidates/year in rigorous graduate level coursework leading to a Bilingual extension and/or ESOL certification that includes learning theory, research and content
7. Collaboration for rigorous selection and training of the mentor-teacher.
8. Guided classroom practice through clinical experience with an effective educator.
9. Support of partnerships through on-going professional development for mentor-teachers.
10. Successful applicants must meet a 90% participating students completion rate.
11. Develop and maintain current data on all program related information and all participating students throughout the grant-contract period and report to NYSED on candidate progress, completion, and certification rates.
12. Provide technical assistance to the participating candidates in the areas of certification, coursework requirements, and CR-ITI-BE/ESOL requirements;
13. Integration of technology.
14.Continued support to candidates for the first years upon successful completion of the program.
15. Participate in bi-annual meetings as prescribed by NYSED, with OBEWL staff
$300 per credit hour, for 15 credits per participant. Each IHE must serve 20 students per year (see Program Completer Target section below);
A maximum of $20,000 per year for administering the program
-Professional and non-professional salaries;
-Purchased services. Please note that subcontracting costs for direct services are limited to 30% of the total budget (not including tuition assistance);
-Supplies, materials, and printing directly related to the project. All computer equipment and software must be compatible with Microsoft Office Suite;
-Travel expenses for employees and consultants (travel costs must adhere to the established New York State travel rates);
-Indirect cost (sum of direct costs x the applicant agency’s indirect cost rate up to 8%. See the FS-10 form for additional information regarding indirect costs. Tuition should be excluded from the Modified Direct Cost Base.)
GrantWatch ID#: 182489
Up to five Institutions of Higher Education (IHEs) in NYC will be selected.
Each IHE will receive an award of $110,000 per year for five years. It is expected that these funds will be available each year subject to continued funding by the NYSED Budget.
The contract(s) resulting from the RFP will be for a term anticipated to begin January 1, 2019 and to end December 31, 2023 (five years).
Each application must be submitted by an eligible Institution of Higher Education (IHE) in New York City, as lead applicant, in partnership with at least one eligible Local Education Agency (LEA), as defined below.
Eligible IHEs with NYS certified programs in Bilingual Education leading to a bilingual extension, and/or English to Speakers of Other Languages (ESOL) program leading to a certification in ESOL.
Eligible LEA - NYC Department of Education as an entity or a NYC Community school district within the New York City region that had at least 500 English Language Learners/Multilingual Learners enrolled in the 2016- 2017 school year.
An eligible partnership is a partnership between an IHE and an eligible LEA or LEAs, and defined through a signed Memorandum of Understanding (MOU) (Attachment D). IHEs must establish a partnership with either the NYC Department of Education as an entity, or a NYC community school district, or a combination of the two.
An IHE may partner with more than one LEA. An eligible partnership may, in addition to the LEA partner, include other not-for-profit organizations or Boards of Cooperative Educational Services (BOCES) with historical evidence of success in education that provide services supporting ESOL or Bilingual teacher certification and/or mentor-teacher development.
1. Must receive and administer the grant funds and submit the required reports to account for the use of grant funds
2. Must be an active member of the partnership, except where State University of New York (SUNY) or City University of New York (CUNY) Research Foundations are the applicant/fiscal agent. In such case, the SUNY or CUNY campus will be considered the active lead IHE
3. Cannot act as a flow-through for grant funds to pass to other partners and third parties
4. Is PROHIBITED from sub-granting funds to other recipients. A sub-grant occurs when the applicant delegates programmatic decision-making or responsibility for achieving program goals to a third party. The applicant is fully responsible for compliance with program requirements and achievement of program objectives.
5. Is permitted to sub-contract for services with other partners or consultants to provide services that the applicant cannot provide itself but are part of the program objective.
6. Shall take full responsibility for the acts and omissions of its partners and subcontractors. Nothing in the partnership agreement or subcontract shall impair the rights of NYSED under its agreement with the applicant. No contractual relationship shall be deemed to exist between the partner/subcontractor and NYSED.
7. Is responsible for the performance of any service provided by the partners, consultants, or other organizations and must plan and coordinate the roles and responsibilities of each participant.
Consortium Arrangements for CR-ITI-BE/ESOL Applications:
Eligible IHEs may form a consortium with each other to apply for this grant. In order to do so, consortium partners must sign an agreement with the fiscal agent that specifically outlines all services each consortium member agrees to provide, and the consortium must meet the following requirements:
1. The consortium must designate one of the eligible IHEs to serve as the applicant and fiscal agent for the grant. All other consortium members must be eligible IHE’s.
2. In the event a grant is awarded to a consortium, the grant or grant contract will be prepared in the name of the applicant agency/fiscal agent, not the consortium, since the group is not a legal entity.
3. The applicant agency/fiscal agent must meet the following requirements:
a. Must be an eligible grant recipient as defined by statute;
b. Must receive and administer the grant funds and submit the required reports to account for the use of grant funds;
c. Must require consortium partners to sign an agreement with the fiscal agent that specifically outlines all services each consortium member agrees to provide.
d. Must be an active member of the partnership/consortium, except where SUNY or CUNY Research Foundations are the fiscal agent.
e. Cannot act as a flow-through for grant funds to pass to other recipients.
f. Is PROHIBITED from sub granting funds to other recipients. A sub-grant occurs when the applicant delegates programmatic decision- making or responsibility for achieving program goals to a third party. The applicant is fully responsible for compliance with program requirements and achievement of program objectives.
g. The fiscal agent is permitted to contract for services with other consortium partners or consultants to provide services that the fiscal agent cannot provide itself but are part of the program objective.
h. Must be responsible for the performance of any services provided by the consortium members, partners, consultants, or other organizations and must plan and coordinate the roles and responsibilities of each participant.
Mandatory Application Requirements:
The IHEs must collaborate with LEA partner(s) to select teacher candidates and/or mentor-teachers to work with candidates. A signed Memorandum of Understanding (MOU) is required between the IHE and the collaborating LEA(s). If an agreement is not submitted, the application will be disqualified. IHEs must establish a partnership with either the NYC Department of Education as an entity, or a NYC community school district, or a combination of the two. If a MOU is not signed by all parties (the IHE, the cooperating LEA partner(s)) to the agreement, it will not be evaluated for scoring purposes and the application will be disqualified.
CR-ITI-BE/ESOL Staffing Requirements, Qualifications and Responsibilities:
The applicant must designate a CR-ITI-BE/ESOL Program Director who will oversee implementation and management of all components of this program and serve as the liaison with the NYSED Office of Bilingual Education and World Languages (OBEWL) office. The Program Director must have a Master’s degree or above in a field related to BE and/or ESOL education, with a minimum of six years of higher education experience in BE and/or ESOL education.
The staff will be the responsibility of the organization that is the grant recipient. Staff should have expertise in the education of English Language Learners/Multilingual Learners and teacher certification in the areas of ESOL and/or bilingual education. They should also understand the New York State Next Generation P-12 Learning Standards and content area subjects through native language and/or English as a New Language turnkey training. All staff should be knowledgeable about the State and federal laws and regulations affecting English Language Learners/Multilingual Learners.
The due date for the Notice of Intent is May 4, 2018.
Applications must be postmarked by May 11, 2018.
All questions must be submitted via email by April 20, 2018. A complete list of all Questions and Answers will be posted online no later than April 27, 2018.
The Notice of Intent (NOI) is not a requirement for submitting a complete application by the application date; however, NYSED strongly encourages all prospective applicants to submit an NOI to ensure a timely and thorough review and rating process. A non-profit applicant’s NOI will also help to facilitate timely review of their prequalification materials. The notice of intent is a simple email notice stating your organization’s (use the legal name) intent to submit an application for this grant.
The State of New York has implemented a new statewide prequalification process (described on the Grants Reform website) designed to facilitate prompt contracting for not-for-profit vendors. All not-for-profit vendors must complete the prequalification process by the grant application deadline in order to be considered for an award under the RFP. This includes all currently funded not-for-profit institutions that have already received an award and are in the middle of the program cycle.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Email questions and send NOI to:
Submit applications to:
New York State Education Department
Attn: Tanya Amodio-Kovacs
Office of Bilingual Education and World Languages 505 EB West
89 Washington Avenue
Albany, NY 12234
RFP #: GC18-010
USA: New York City; New York