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FY17 Oklahoma Clean Diesel Grant Program

Grants to Oklahoma School Districts, For-Profits,
and Municipalities to Reduce Diesel Emissions

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Oklahoma Department of Environmental Quality (DEQ)

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Grants to Oklahoma school districts, municipalities, and commercial entities to reduce diesel fuel emissions and improve the efficiency of diesel engines. Possible projects include the installation of idle reduction technologies, as well as the replacement of diesel buses and other vehicles.

Eligible vehicles may include school buses, municipal fleet vehicles (city buses, refuse vehicles, etc.), and some commercial transportation vehicles. The grant funds will be for the purchase and installation of verified idle reduction technologies, EPA- or CARB-certified vehicle replacements, and/or all-electric vehicle replacements.

While projects from the entire state will be accepted, special consideration will be given to projects in counties that are in potential non-attainment of NAAQS, counties with toxic air pollutant concerns as identified from NATA data, and counties containing Federal Class I areas. Priority will be given to projects that will result in a decrease in emissions from school buses.

Eligible Projects:

Applications containing projects that will achieve emission reductions through verified idle reduction technologies and/or vehicle replacements will be considered. Potential projects are described below.

1. Installation of Verified Idle Reduction Technologies

Idle reduction equipment can be installed on long haul, Class 8 trucks, equipped with sleeper cabs and school buses. Eligible categories of idle reduction technologies are limited to those on EPA’s SmartWay Verified Technologies list.

They include these five categories:
i. APU/GS (Auxiliary Power Units and Generator Sets) for trucks engine model year (EMY) 1995-2006
ii. BAC (Battery Air Conditioning Systems) for trucks EMY 1995-2009
iii. EPS/TSE (Electrified Parking Spaces/Truck Stop Electrification) for trucks EMY 1995-2009
iv. FOH aka DFH (Fuel Operated Heaters aka Direct Fired Heaters) for trucks and school buses EMY 1995-2009
v. TSS (Thermal Storage Systems) for trucks EMY 1995-2009

2. Vehicle Replacements

All diesel transit buses, diesel school buses, and Class 5-8 heavy-duty diesel trucks are eligible to be replaced with newer vehicles that operate on diesel or alternative fuels and meet a more stringent set of engine emission standards to meet the following guidelines.

i. Vehicles with EMY 1995-2006 are eligible to be replaced with an EPA- or CARB- certified diesel vehicle of EMY 2017 or newer.
ii. Vehicles with EMY 1995-2009 are eligible to be replaced with an all-electric (grid, battery, or fuel cell) vehicle. EPA or CARB certification is not required for electric vehicles.

The vehicle being replaced must be scrapped within 90 days (by drilling a hole in the engine and by cutting the frame rail), and proof of scrappage must be provided to DEQ. The replacement vehicle must perform the same function and be of the same type and similar gross vehicle weight rating or horsepower as the vehicle that is being replaced.

All eligible replacement projects must be early attrition projects. Early attrition refers to a project where a vehicle is replaced before that vehicle is scheduled to be replaced. For the purposes of this grant, any vehicle that is due to be replaced, scheduled to be replaced, or has a life expiration date before September 30, 2021 is considered to be normal attrition and therefore not eligible for FY 2017 Oklahoma Clean Diesel Grant Program funds.

Special Requirements for Eligibility:

1. Successful applicants (school bus projects only) shall implement a fleet-wide idle reduction policy. Unnecessary vehicle idling pollutes the air, wastes fuel, and causes excess engine wear. Reducing idling saves money for fleets. For example, if a fleet has 30 vehicles that reduce idling time by 30 minutes per vehicle per day, using a half gallon of diesel fuel per hour of idling at $2.70 per gallon of diesel fuel saves 1,350 gallons of diesel and $3,645 over 180 days. Idling should be limited to the engine manufacturer’s recommendation (generally no more than five minutes). Applicants should specify the policy to be implemented including (but not limited to) idling time limits, idling exceptions, expected fuel savings, etc. For applicants with an idle reduction policy already in place, please thoroughly describe the specifics of the policy. Failure to instate an idle reduction policy may be cause for disqualification. An idle reduction policy is required for all school bus fleets.

2. Successful applicants must use a competitive process for obtaining contracts for products and services and conduct cost and price analyses to the extent required in 40CFR Parts 30 or 31, as applicable, as well as any regulations covered by state, local, or internal procurement requirements. All contracts and the purchase of equipment must be conducted in a manner providing free and open competition, to the maximum extent practicable. As such, applicants should refrain from mentioning specific technology producers in their applications unless they are sole source providers. Applicants are not required to identify contractors or consultants in the application. If applicants have named a specific contractor or consultant in the application DEQ approves, it does not relieve the applicant of obligations to comply with competitive procurement requirements as well as any regulations covered by federal, state, local, or internal procurement requirements. Applicants should describe their competitive bid process in the application.

3. Each replacement and/or modified vehicle must operate primarily in the state of Oklahoma for five years following project completion.

4. Grant recipients will be required to keep the replacement and/or modified vehicle in good working order for a minimum of five years and report annually of such. DEQ may audit your fleet for a period of up to five years to ensure equipment remains in service for the specified time. Quarterly reporting will be required from the project start date through one year after the installation of the technology and/or the delivery of the new vehicle. Notification will be required if the vehicle is replaced, sold, or transferred.

GrantWatch ID#:

GrantWatch ID#: 182760

Estimated Total Program Funding:


Number of Grants:

DEQ expects to grant between 8 and 10 awards.

Term of Contract:

All projects should be started as soon as possible after the MOA has been executed. Vehicles should be replaced and/or equipment should be installed within 120 days of signing the final agreement with DEQ; extensions of this 120-day requirement must be based on a demonstrated need and approved in writing by DEQ.

All projects must be completed and all invoices paid by September 1, 2018.

Vehicles and/or equipment must be maintained for five years.

Additional Eligibility Criteria:

The Fiscal Year 2017 grant program will be open to school districts, commercial entities (public and private), and municipalities.

Pre-Application Information:

All applicants will be required to provide matching funds according to guidelines listed below. For all projects, applicants who offer higher matching funds on their application will be more likely to receive awards than other applicants offering lower matching funds. More information regarding matching funds requirements may be found in the Grant Announcement.

All grant recipients must have registered/renewed with the System for Award Management (SAM) and have a registered Data Universal Numbering System (DUNS) number.

The application deadline is January 19, 2018

If funds are not fully awarded after the closing date and initial selection process, DEQ may elect to extend the application deadline.


Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Roxanne Bueckers
(405) 702-4208

Oklahoma Department of Environmental Quality AQD
Clean Diesel Grant Program
707 N. Robinson
P.O. Box 1677
Oklahoma City, OK 73101-1677

URL for Full Text (RFP):

Geographic Focus:

USA: Oklahoma