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Summer Reading Camp (SRC) Community Partnership Grant (CPG)

Grants to South Caroline School Districts and Community Organizations
to Improve Primary School Literacy in Underserved Communities

Agency Type:

State

Funding Source:

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South Carolina Department of Education (SCDE) - Office of Early Learning and Literacy (OELL)

Conf. Date:

01/21/21

LOI Date:

01/28/21

Deadline Date:

02/25/21 5:00 PM

Description:

Request a Grant Writer

Grants to South Carolina schools and school districts partnering with community organizations to provide reading support programs to primary school students in underserved communities. Applicants are required to submit an LOI prior to a full grant application. Funding is intended for programs that encourage attendance through student incentives and offer reading materials at a wide range of levels and genres.

The purpose of the Summer Reading Camp (SRC) Community Partnership Grant (CPG) is to provide students who are significantly below grade-level reading proficiency with the opportunity to receive quality, intensive instructional services and support. Camp staff must ensure that students are provided with a wide selection of texts and genres that are written on multiple reading levels in order to best serve the individual needs of students. For students to benefit from the summer program, they must attend regularly and be engaged in instructional and hands-on learning experiences. Sites should strategize ways to increase student attendance on a consistent basis including incentives for attendance and establishing frequent parental contact.

Funds are to provide additional resources to support the South Carolina Read to Succeed Act of 2014 by creating effective partnerships between community organizations and school districts.

Requirements:

  1. Community organizations must partner with local school districts to provide enrichment activities as part of after school programs or summer reading camps that use volunteers, mentors, or tutors to provide instructional support to struggling readers in elementary schools.
  2. The participant-to-volunteer or -teacher ratio must conform to that of the school district in which the program is located.
  3. All mentors and tutors for these after school programs or SRCs must have passed a State Law Enforcement Division (SLED) criminal background check.
  4. A reading coach/reading specialist should train volunteers, tutors, and other staff in the role they will play for supporting students’ reading. Tutors should be trained to understand the reading process before they begin tutoring.
  5. Programs using funds earmarked for partnerships as part of the Read to Succeed Act should employ reading specialists (reading teachers, reading interventionists, or reading coaches who have documented substantial success in helping students read) in the summer program, depending on the number of students in the program. A reading specialist can provide the direction and coordination for implementation of an effective supplemental reading program including: a. providing training on best practices to volunteers, tutors, and/or mentors; b. administering and interpreting the progress monitoring reading levels; and c. providing direct instruction to the students at the lowest levels.
  6. A SRC or afterschool program must operate at least six weeks in duration with a minimum of four days of instruction per week and four hours of instruction per day, or the equivalent of 96 hours of instruction.
  7. A SRC or afterschool program must be taught by compensated certified teachers who have at least an add-on literacy endorsement or who have documented and demonstrated substantial success in helping students comprehend grade-level texts.
  8. Grantees must ensure that students are provided with a wide selection of texts and genres that are written on multiple reading levels in order to best serve the individual needs of students.
  9. For students to benefit from the summer program, they must attend regularly and be engaged in instructional and hands-on learning experiences. Grantees should strategize ways to increase student attendance on a consistent basis including engaging enrichment activities, incentives for attendance, and contact with families.
  10. School transportation must be provided.
  11. Grantees must use one of the following formative assessment tools as pre- and post- assessments to measure student growth: Development Reading Assessment, Fountas and Pinnell, or Dominie.
  12. Grantees must document student attendance.
  13. Grantees must complete a final statistical report form. 

For an Effective Summer Reading Camp Partnership Model, see page 3 of the Requests for Proposals document in Supporting Documents, below.

Authorized Activities:

Allowable activities include evidence-based academic and enrichment activities to supplement academic content. Activities associated with all strategies and/or models must demonstrate a direct and/or indirect link to improving students’ reading abilities. Examples of enrichment activities include music, arts, sports, science, team building, community service, and other activities that allow for building positive relationships, character development, and developing leadership skills.

For Allowable Costs, see page 8 of the Requests for Proposals document in Supporting Documents, below. 

GrantWatch ID#:

GrantWatch ID#: 182961

Estimated Total Program Funding:

$700,000

Number of Grants:

The SCDE anticipates awarding approximately 10–15 grants.

Estimated Size of Grant:

Award amounts will be determined based on the quality of applications received and total funding requested. Final budgets may be negotiated based on demonstrated needs.

Term of Contract:

- March 20, 2021, through August 15, 2021
- The grantee may obligate funds upon receipt of the grant award notice. No funds will be disbursed until after March 20, 2021.

Additional Eligibility Criteria:

Eligible Applicants:
- South Carolina community partnerships made up of community organizations and local school districts that are collaborating to provide SRCs and instructional support to struggling readers in elementary schools with a poverty index of 40 percent or greater. CPG programs should be based on the recommended Effective Summer Reading Camp Partnership Model (see page 3 of the RFP - link in Supporting Documents, below). A list of schools that are not eligible to apply, based on their poverty index, is provided on pages 49–51 of the RFP.
- Schools and school districts are encouraged to partner with county or school libraries, institutions of higher education, community organizations, faith-based institutions, businesses, pediatric and family practice medical personnel, and other groups to provide volunteers, mentors, tutors, space, or other support to assist with the provision of the SRC.
- The SCDE strongly recommends that an eligible school district be the fiscal agent for the proposed program.

Unauthorized Activities:
- Unallowable activities include the renovation or construction of facilities and the support of political or religious activities. Grantees may not subgrant components of the program to outside vendors. Funds used for any purpose other than those approved in the grant application and purchases that do not directly support the approved work plan will be disallowed.
- CPG funds must supplement, not supplant, existing services and may not be used to supplant federal, state, or local funds. Programs may not use grant funds to pay for existing levels of services funded from other sources. If current expenditures are being paid from state or local public funds, the applicant may not replace those funds with grant funds. CPG funds may not be used for new construction or purchases that do not directly support the approved work plan. These funds may not be used to supplant district funding to provide the mandated SRC to third graders but may be used to expand those programs to include other elementary students.

Unallowable Costs:
Grant funds may not be used to provide student stipends, construct facilities, or support political or religious activities. Equipment and supplies totaling more than $5,000 per unit are not allowable. Grantees may not subgrant components of this program to outside vendors. Funds used for any purpose other than those approved in the grant application will be disallowed. Indirect costs are not allowable.

Pre-proposal Conference:

The Office of Early Learning and Literacy (OELL) will offer a technical assistance webinar via Adobe Connect on January 21, 2021, from 10:00 a.m. until 11:30 a.m. to assist eligible applicants in understanding this RFP and how to apply for this grant. No password is required to join the session. Participants should enter their full names when logging in. Participants will be able to log in 30 minutes prior to the start of the session to test their audio settings and download/print handouts. While participation is not mandatory in order to submit an application, it is highly recommended.

Adobe Connect: https://scde.adobeconnect.com/srccpgpreapta/

Pre-Application Information:

Timeline of Granting Process:
January 21, 2021 - Pre-application technical assistance session
January 28, 2021 - Email notice of intent due
February 25, 2021 - Deadline for receipt of online application (due by 5:00 p.m.)
March 2021 - Notification of awards
March 20, 2021 - Grant funding period begins; programs can begin
August 15, 2021 - Grant funding period ends
August 31, 2021 - Final report due to the SCDE

- No hard copy applications will be accepted. Applications delivered by hand, postal mail, email, or fax will not be accepted.
- Applicants must have a DUNs number and a TIN to apply.
- For screenshots of the online application submission form, see page 18 of Requests for Proposals document in Supporting Documents, below.
- For Review and Selection Process information, see page 8 of the Requests for Proposals document in Supporting Documents, below.

Certification Signature Page: https://ed.sc.gov/finance/grants/scde-grant-opportunities/2021-summer-reading-camp-community-partnership-grant/src-cpg-document-folder/2021-src-cpg-certification-signature-page/

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Email notice of intent to Ablean Hanna in the OELL at ahanna@ed.sc.gov.

Link to online application: https://scde.formstack.com/forms/srccpg2021

For questions about the Summer Reading Camp Community Partnership Grant, contact: Ablean Hanna, Education Associate
803-734-0780
ahanna@ed.sc.gov

South Carolina Department of Education
Office of Early Learning and Literacy
429 Senate Street, Suite 926
Columbia, SC 29201

URL for Full Text (RFP):

Geographic Focus:

USA: South Carolina

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