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21st Century Community Learning Centers Grant

Grants to Nevada LEAs, Nonprofits, and Public
Agencies for K-12 Enrichment Programming

Agency Type:

State

Funding Source:

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Nevada Department of Education (NDE)

Conf. Date:

02/16/18

LOI Date:

02/16/18

Deadline Date:

03/16/18 5:00 PM

Description:

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Grants to Nevada local education agencies, nonprofits, tribes, faith-based organizations, public agencies, and consortia to provide educational enrichment programs. The deadline to submit an intent to apply is February 16. Programs must serve K-12 students attending low-performing schools.

Purpose:

The purpose of the 21st CCLC program is to award grants to public school districts, community-based organizations, faith-based organizations, public-private organizations or a consortium of these, in order to create community-learning centers which provide academic and enrichment opportunities for children and their families.

-Create community learning centers that provide academic opportunities, including tutoring, for children who attend low performing schools (K-12) in order to meet the state academic standards, are targeted to student academic needs and aligned with the school day instruction.

-Offer students a broad array of additional services, programs, and enrichment activities, such as youth development activities, service learning, nutrition and health education, drug and violence prevention programs, counseling programs, arts, music, physical fitness and wellness programs, technology education programs, financial literacy programs, environmental literacy programs, mathematics, science, career and technical programs, internship or apprenticeship programs, and other ties to an in-demand industry sector or occupation for high school students that are designed to reinforce and complement the regular academic program of participating students; during, before, and after school hours, summer breaks or other periods when school is not in session.

-Offer families of participating students the opportunity to actively engage in their children’s education. As well as, provide related opportunities for literacy development and other educational related services for the families.

Federal Priority:

All applications must propose to serve students (and families of students) who attend (under- performing) schools eligible for Title I services. Under ESSA, this federal priority is defined below by serving eligible schools that:

1. Are implementing comprehensive support and improvement (CSI) activities or targeted support and improvement (TSI) activities under section1111(d); or other schools determined by the local educational agency to be in need of intervention and support to improve student academic achievement and other outcomes; and

2. Enroll students who may be at risk for academic failure, dropping out of school, involvement in criminal or delinquent activities, or who lack strong positive role models; and

3. Serve the families of those participating students through the program.

Partnership Priority:

In accordance with federal statute, NDE must give competitive priority to applications that both:

1. Propose to serve students who attend schools identified for improvement (pursuant to Section 1116 of Title I) and

2. The application is submitted jointly between at least one LEA receiving funds under Title I, Part A and at least one public or private community organization or vice versa.

Although the statute provides an exception to this requirement for LEAs that do not have qualified community organizations within reasonable geographic proximity, such LEAs would still have to propose to serve students attending schools identified for improvement to qualify for the priority. As per Section 4204(b) (2) (H) of Title IV, Part B, applicants must provide a description of partnerships between a local education agency and those community partners supporting the overall goals of the grant objectives. These community-based organizations can include other public and nonprofit agencies and organizations, businesses, educational entities (such as vocational and adult education programs, school-to-work programs, faith based organizations, community colleges or universities), recreational, cultural, and other community service entities. The application must provide an assurance that the program will be delivered in active collaboration with the schools the students attend.

Furthermore, NDE recommends applications with partnerships between schools and community- based organizations experienced in providing before- and after-school services. Community learning centers should support and reinforce academic learning that occurs during the school day, including integrating Nevada Academic Content Standards into after school (out of school time) programming activities and curriculum. The community learning center should work collaboratively with school staff in an effort to better support students and achieve student outcomes.

State Competitive Priorities:

Applications from eligible entities in unserved counties, 1st time (new) grant applicants or applications that propose to serve high school students will receive state priority for review and funding awarded under this RFA.

The following counties will be eligible for priority review and may receive additional points on the rubric for meeting the state competitive priorities: Churchill, Douglas, Esmeralda, Eureka, Humboldt, Lander, Lincoln, Mineral, Pershing, State Charter Schools, Storey and White Pine.

Earning Priority Points:

Eligible applications meeting the following criteria may receive additional competitive points during the review process. Once a minimum score has been earned in the initial review process, applicants may receive up to an additional 10 points if the application meets the following areas.

-New Applicants and Unserved Counties = 20pts
-Serving High School(s) below 67% graduation rate = 15 pts

The Nevada Department of Education has identified three key school improvement strategies that will help the state reach its goal of becoming the fastest improving state in the nation. These state priorities center around school improvement strategies and should be addressed in the details of your application. These areas are as follows:

-School leadership;
-Data informed decision-making; and
-Focus on lowest performing schools.

The Nevada Department of Education reserves the right to preference awarding of these funds to Eligible applicants that propose to serve students attending schools in districts that:

-Have the greatest needs (e.g., Comprehensive Support and Improvement schools);
-Identify and select ESSA evidence-based interventions, strategies, and activities that have a strong positive impact on school outcomes (including monitoring and evaluating school improvement); and
-Align their school improvement interventions, strategies, and activities to state priorities.

Site Location(s):

Center(s) may be located in schools or other easily accessible facilities that provide a safe environment for students during non-school hours or periods when school is not in session. Applicants proposing to provide 21st CCLC services must provide documentation that:

-The applicant, school district and site are in agreement about the program location.
-If an off-campus program site is proposed, the program location will be at least available, safe, and accessible as it would be if it were located at the school.
-There is a clearly defined plan of communication between the alternate site location and the school(s), including the alignment of academic assistance component of the program and
-There is safe transportation between the school and the alternate site location as well as; between the alternate site location and the students home, as necessary or if provided.

Scope of Operations:

Center services are to be provided outside of the regular school day or during periods when school is not in session, e.g., before school, afterschool, evenings, weekends, holiday breaks or summer. Services for adults of participating students may take place during regular school hours. Nevada requires that programs operate at least 12 hours (new middle schools 10-12 hours/new high schools 8-12 hours) per week and provide direct student contact hours accordingly:

-Operate a minimum of 4 days a week
-A minimum of 2- 3 hours per days (Either 1 hour before school/2 hours after school or 3 hours afterschool)
-For a minimum of 25 weeks per year
-Daily program schedule must include (homework assistance, a nutritious snack, academic and enrichment activities)
-Serve a proposed number of students (100 recommended for non-rural programs)

The program should be designed for participating students to attend as often as possible in order to make a positive impact on their academic success and achieve program goals. Where possible, programs should attempt to serve students on a year-round basis, including summer.

Allowable Program Activities:

The primary purpose of the 21st CCLC program is to offer students a broad array of services, programs, and activities (before and after school) designed to reinforce and complement the regular academic program through providing activities that significantly or are likely to increase improvement of academic outcomes for participating students. All eligible entities that receive a grant are required to provide an: a) academic assistance component, and b) an educational enrichment component and c) a family engagement component for the family members of participating students. The program activities must be of high quality, evidence-based practices and designed to complement the student’s regular (school) academic programs. See below for a list of the federal authorized activities.

Local Activities:

(a) Authorized Activities—each eligible entity that receives an award under section 4204 may use the award funds to carry out a broad array of activities that advance student academic achievement and support student success, including—

(1) Academic enrichment learning programs, mentoring programs, remedial education activities, and tutoring services, that are aligned with— (A) the challenging State academic standards and any local academic standards; and (B) local curricula that are designed to improve student academic achievement;
(2) Well-rounded education activities, including such activities that enable students to be eligible for credit recovery or attainment;
(3) Literacy education programs, including financial literacy programs and environmental literacy programs;
(4) Programs that support a healthy and active lifestyle, including nutritional education and regular, structured physical activity programs;
(5) Services for individuals with disabilities;
(6) Programs that provide after-school activities for students who are English learners that emphasize language skills and academic achievement;
(7) Cultural programs (including arts and music education);
(8) Telecommunications and technology education programs;
(9) Expanded library service hours;
(10) Parenting skills programs that promote parental involvement and family literacy;
(11) Programs that provide assistance to students who have been truant, suspended, or expelled to allow the students to improve their academic achievement;
(12) Drug and violence prevention programs and counseling programs;
(13) Programs that build skills in science, technology, engineering, and mathematics (referred to in this paragraph as ‘‘STEM’’), including computer science, and that foster innovation in learning by supporting nontraditional STEM education teaching methods; and
(14) Programs that partner with in-demand fields of the local workforce or build career competencies and career readiness and ensure that local workforce and career readiness skills are aligned with the Carl D. Perkins Career and Technical Education Act of 2006 (20 U.S.C. 2301 et seq.) and the Workforce Innovation and Opportunity Act (29 U.S.C. 3101 et seq.).

High School Programs:

The services provided for high school students may include career and technical programs, internship or apprenticeship programs, and other ties to an increasing demand industry or occupation. However, section 4203(a)(9) of the ESEA requires states receiving funds under the 21st CCLC program to use such funds to supplement, and not supplant, other federal, state, and local public funds expended to provide programs and activities authorized under the 21st CCLC programs (20 U.S.C. 7173(a)(9). Thus, 21st CCLC funds may not be used to pay for activities or programs that would have been provided by other public funds in the absence of the 21st CCLC program.

A sub-grantee may, however, use 21st CCLC program funds for a before- or after- school program or activity for which participants may receive credit toward high school graduation requirements if:

(1) Such a program or activity is an expansion of the options for receiving high school credit in a particular area that would not have been provided without the 21st CCLC program, and
(2) The program or activity does not replace or reduce the courses and programs normally provided by a local school district or private school (i.e., there is no reduction in the course offerings or costs in that particular academic area).

Note: 21st CCLC programs are not required to provide programs and activities in which participants may receive credit. It is the decision of the LEA/ local school district to decide whether to award credit for the program or activity. The Nevada Department of Education is currently working with the American Institute of Research (state 21st CCLC Evaluator) to establish performance indicators and benchmarks specifically for 21st CCLC High School programs. All applicants approved for high school funding will be expected to participate in the Evaluation Advisory Group, assist with the development of high school guidelines and align program activities upon final development.

Family Engagement/Adult Services to Families:

21st CCLC programs must also offer families of participating students educational and personal development opportunities, particularly in the area of literacy. Parent and family engagement strategies may include outreach, education programs, lectures, and those strategies strengthening parents as partners in education. Section 4205 of the Non-Regulatory Guidance supports the use of 21st CCLC grant funds to provide programs promoting parental involvement and family literacy to parents/caregivers of participating 21st CCLC students. Family involvement is critical in promoting not only student success but also to program success. 21st CCLC programs are required to provide meaningful activities to parents of participating students.

Suggested activities for parents:
-English as a Second Language,
-Literacy and mathematical assistance,
-GED preparation and high school completion classes,
-Parenting classes and other family-oriented programs.

Activities may be aimed at improving the skills of parents or at supporting the connection between parents and their child’s academic needs. Engaging parents in their children’s learning, either at home, at programs sponsored by the center, or elsewhere in ongoing and meaningful ways supports the overarching goals of 21st CCLC programming. Professional development on how to engage parents, family, and community in 21st CCLC programming is key to a program’s success; student’s academic and social growth; and the overall sustainability of a 21st CCLC funded program.

Family engagement programs should not include one-time events, such as annual book fairs, talent shows, performances and open house, etc. Family programs should be meaningful, engaging and include academic connection which are held on a frequent or reoccurring basis. Adult programs funded by 21st CCLC are only open to adults who are family members of participating students. This component of the program is not intended to provide non-targeted adult programming.

Snacks:

21st CCLC sub-grantees must provide daily, nutritious snacks to students during out of school time. Although a nutritious snack is a program requirement, the cost of the snack and any other food item is not an allowable expense under the 21st CCLC grant. This includes food items served during family/parent activities. Programs are eligible to apply to receive funds through the U.S. Department of Agriculture Food and Nutrition Service and the Child and Adult Care Food Program for “Afterschool Snacks,” and in some cases to provide supper to young children. These snacks and meals can contribute to the nutritional services provided in local programs and are required. Services made available through funds from Temporary Assistance to Needy Families (administered by the U.S. Department of Health and Human Services) can be combined with 21st CCLC programs to serve children outside of the regular school day. In no case, however, may 21st CCLC funds be used to supplant other federal activities. Programs may also partner with local agencies or organizations to provide a daily nutritious snack or meal for participating students.

Transportation:

All applicants must assure they have a safe student transportation plan ensuring all students eligible and/or interested in the 21st CCLC program are able to attend and participate. Transportation and access to the site cannot be a barrier for students participating in the 21st CCLC program. Your plan must indicate the options you will provide students to ensure access and transportation. Some options include school buses (e.g. working with the sports programs late buses, car pools, tokens for city buses, taxis, parent pick-up agreements, etc.). Whether the program takes place in a school building or other facility, the applications must address how students will travel safely to and from the center and home even if transportation is not provided by the agency.

Advisory Board:

To ensure broad-based community, school, and student involvement and support, all 21st CCLC sub-grantees are required to establish a local 21st CCLC Advisory Board composed of students, teachers, parents, community agencies, and the private sector businesses. Applicants must provide a description detailing the plan to develop an advisory council, who will serve on it, how often it will meet, and the primary functions of the council. Sub-grantees are required to retain documentation of council meeting minutes and attendance lists for monitoring and audit purposes. A minimum of three (3) meetings per year (1 per quarter) must be held, with minutes taken and attendance recorded. The focus of the advisory meetings should include, but is not limited to, current or future program needs and/or concerns, program operations, and sustainability. The optimum size is 10 to 15 members, with one of those members being a parent and one being a student.

GrantWatch ID#:

GrantWatch ID#: 183088

Estimated Total Program Funding:

$3,500,000

Estimated Size of Grant:

Funding options:
-Option 1 - Full Center Implementation: $120,000 minimum
-Option 2 - State Goal Mini-grant: Up to $60,000 maximum

Applicants may submit more than one application proposing to serve students that attend up to six low performing/high poverty schools.

The minimum grant award (ESEA Sec. 4204(4) (h)) will be $60,000 per application per year. The maximum award for this competition will be based on the number of qualified applications, total number of students proposed, and quality of application with final scores from review of the applications and distribution of funds. The request amount per application is calculated accordingly:

The proposed # of students served (X) the total number of program days of 120 (X) $10.00. The following table is an example of calculated request amounts:

-Proposed number of students: 50
-Number of program days: 120
-Total request amount: $60,000

-Proposed number of students: 100
-Number of program days: 120
-Total request amount: $120,000

-Proposed number of students: 125
-Number of program days: 120
-Total request amount: $150,000

Term of Contract:

The initial grant period is July 1, 2018 to June 30, 2019.

The federal program periods are:
-Year 1 October 1, 2017 - September 30, 2018
-Year 2 October 1, 2018 – September 30, 2019
-Year 3 October 1, 2019 – September 30, 2020
-Year 4 October 1, 2020 – September 30, 2021
-Year 5 October 1, 2021 – September 30, 2022

Funding Option 1 is rental for up to 5 years. Funding Option 2 is renewable for up to 3 years.

Additional Eligibility Criteria:

Eligible entities: local educational agency (school districts and charters), community (nonprofit) or faith-based organizations, Indian tribe or tribal organization, a public or private entity, or a consortium of 2 or more such agencies, organizations, or entities in active collaboration with low performing (Title 1) schools and partnering youth serving organizations.

Who May Apply:

Applications are available for any public or private organization such as: LEAs, non-profit agencies, city or county government agencies, community or faith-based organizations, Indian tribe or tribal organization, institutions of higher education, and for-profit entities or a consortium or 2 or more, in collaboration with the low performing school(s) of which the children attend. The schools served must be eligible for school wide Title 1 targeted assistance or identified as a comprehensive school in need of improvement. Federal statue also allows for a consortium of two or more agencies, organizations or entities to apply. A person who or organization that is debarred from receiving federal funds is not eligible to apply.

NOTE: The LEA or sponsoring charter agency is the eligible entity. Individual schools are not eligible to apply for 21st Century funding.

Currently funded 21st CCLC Sub-grantees:

A currently funded 21st Century program is not eligible to apply unless the program (cohort) is in its final year/term of funding. New under ESSA, cohorts in their final year of funding may be eligible for renewability without submitting an application under this RFA. The department will release more details on renewability in the coming month. Current sub-grantees must have resolved any previous audit findings, submitted all required data according to the state and federal program requirements and be in good standing before additional funding can be awarded. The program must be in compliance. A prior 21st CCLC grant recipient that has been terminated by NDE is not eligible to reapply.

Charter School Applications:

Charter Schools are required to include their authorizing sponsor agency or school district when completing and submitting the application. In addition, charter schools are required to follow the guidance established by their authorizing district pertaining to submission of a proposal for competitive federal funding.

Eligible Entity/Applicants:

An “eligible entity” means a local educational agency (LEA), community-based organization, another public or private (school) or entity, or a consortium of two or more of such agencies, organizations, or entities. A consortium of organizations and/or districts may apply together; however, one organization/district must be designated as the fiscal agent of the consortium. In addition, the applicant must designate an individual who will be responsible for communication and coordination across sites within the consortium. The statute encourages eligible organizations to collaborate with local education agencies (LEAs) when applying for funds. As per Section 4204(b) (2) (H) of Title IV, Part B, applicants must provide a description of partnerships between a local education agency and those community partners supporting the overall goals of the grant objectives. Applicants must sign an assurance that its program will be delivered in active collaboration with the schools the students attend.

Please note that a joint or co-application is not merely a partnership and an organization solely contracted to provide services is not considered to be a joint or co-applicant. To be considered as a joint or co-applicant, there must be evidence (Appendix Forms B) that:

1. The LEA and at least one other organization collaborated extensively in the planning and design of the program;
2. Each co-applicant organization has substantial roles to play in the delivery of services;
3. All co-applicant organizations share grant resources to carry out their roles;
4. All co-applicants have significant and ongoing involvement in the management and oversight of the program; and
5. An agreement (Appendix Form C) the district/school is signed (Appendix Form C). All co-applicants and the fiscal agent understand and agree that the fiscal agent cannot act as ‘flow-through’ for grant funds and does not sub-grant to other recipients. For example, applicants are not permitted to sub-grant a significant portion of their award to a single entity.

The Nevada Department of Education (NDE) strongly encourages applicants to consult extensively within their communities to ensure that parents, community organizations (public or private), faith-based organizations, colleges/universities, businesses, arts and cultural organizations and other youth development agencies can work in meaningful collaboration with schools in order to become 21st Century Community Learning Centers. This includes identifying and use of research-based curriculum aligning with the school’s Performance Plans and/or Nevada Common Core Standards to guide the programming and activities delivered through the center.

A 21st CCLC grant partner is an organization/agency that is actively engaged in the planning and implementation of the project and has a long-term commitment of resources (fiscal and human capital). A vendor providing a product or service, such as a series of dance lessons, with no other input or responsibility for the 21st CCLC project is not a partner.

Meaningful support and input from partners only enhance a 21st CCLC project. The selection of appropriate 21st CCLC project partners is crucial to the quality of project services and the attainment of project outcomes. Also, partnership selection is crucial to the likelihood of each partner achieving their mission and expanding their sphere of influence.

The selection of appropriate 21st CCLC project partners requires at a minimum the following four steps:
1. Reading the entire current 21st CCLC RFP and its scoring rubric and understanding the purpose and requirements of the grant and how it will be scored.
2. Conducting a needs assessment and analyzing the results to identify the target populations and services needed.
3. Identifying potential partners, including educators from the targeted school(s), who have: 1) missions aligned with the applicants; 2) expertise working with the target population(s); 3) resources needed by the target population(s) and/or applicants; and 4) a history of working collaboratively with other agencies.
4. Inviting potential partners to a grant overview informational session where: 1) the purpose and requirements of the 21st CCLC grant and needs assessment results are shared; 2) their questions are answered; and 3) and as appropriate, they are invited to form a partnership with the applicants.
6. Clarify and communicate roles and responsibilities of each project partner, complete the Programming Partnership Table (located in the Appendix) to provide details of what the project partner will provide.
7. Work in active and ongoing partnership with the schools of which the proposed students to be served attend. Complete and submit the District/School Partnership Agreement (reminder: Appendix Form C) with the application

Assuring Equitable Participation of Private, Non-Public School Students:

As required by federal law, a public school or other public or private entity that is awarded a grant must provide equitable services to private, non-public school students and their families. All applicants must consult with all private schools in their attendance areas, prior to submitting the application, to provide the opportunity for students and staff at those schools to participate on an equitable basis in the event that the application for the proposed program is awarded.

Private schools choosing to participate should be involved in the application process, the program’s development; as well as; its implementation at levels equivalent to their public school counterparts in a given district. Students, teachers, and other educational personnel are eligible to participate in 21st CCLC programs on an equitable basis. Given this requirement, if a private school is awarded a grant it must also provide equitable services to the public school students and families in the area served, if there are no 21st Century programs currently available or provided.

Section 9501(c) (3) of NCLB requires the local education agency (LEA) or sub-grantee to consult with private school officials in a “timely and meaningful” fashion. Sub-grantees must consult with private and non-public school officials during the design and development of the 21CCLC program on issues such as how the children's needs will be identified and what services will be offered. Services and benefits provided to private school students must be secular, neutral, and non-ideological. Consultation involves communication and discussions between LEAs and private school officials on key issues that are relevant to the equitable participation of eligible private school students, teachers, and other education personnel in ESEA programs and vice versa.

A Private School Consultation Form (see Appendix-Form D) must be completed and submitted with the 21st CCLC application for review.

Pre-proposal Conference:

Note: The Video Conference scheduled for 2/9/18 at UNR has been Cancelled. The following technical assistance webinar will be held in place of that event.

-Friday, February 9, 2018 at 9:00 AM to 12:00 PM

Technical Assistance Weekly Q&A Friday Webinars
2/9/2018 – 3/16/2018

Pre-Application Information:

Timeline:
-RFA Released /Application Open: 1/16/2018
-Technical Assistance Webinar: 1/26/2018
-Technical Assistance & Grant Writing Workshop: 2/9/2018
-Submit Intent to Apply Form: No later than 2/16/2018
-Technical Assistance Weekly Q&A- Friday Webinars: 2/9/2018 – 3/16/2018
-Electronic Submission Application Deadline: Application must be submitted online in the ePAGE system by 5:00 PM on 3/16/18
-Peer Review Process, NDE Negotiations, State Superintendent Review: 3/19/18 – 3/30/18
-Award Notifications: 4/2/18
-Funds available for late spring programs or summer sessions: 4/2/18 – 7/30/18
-Technical Assistance/Startup Trainings for the 2018-2019 school year: To Be Announced
-All programs begin Fall session: No later than 10/1/2018
-Mid-year review/data submission: 12/5/2018 through break

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Please plan to join the February 9 meeting from your computer, tablet or smartphone:
https://global.gotomeeting.com/join/642398005

You can also dial in using your phone:
-United States: +1 (312) 757-3121
-Access Code: 642-398-005

If this is your first time using GoToMeeting, you may do a system check here:
https://link.gotomeeting.com/system-check

Apply online through the ePAGE system:
http://epage.doe.nv.gov

Questions related to this funding should be addressed to:

TeQuia Barrett
(702) 486-7953
tbarrett@doe.nv.gov

Office of Student and School Supports
Nevada Department of Education
9890 S. Maryland Parkway
Las Vegas, NV 89701

URL for Full Text (RFP):

Geographic Focus:

USA: Nevada