New York State Office of Children and Family Services (OCFS)
03/21/18 3:00 PM ET
Grants to New York nonprofit organizations to provide childcare resources and referral services to parents, employers, communities, and providers throughout the state. Applicants are strongly encouraged to prequalify in the online grants system no later than March 14. Services provided by successful applicants will include information on the components of quality child care; referrals to child care providers and programs; and technical assistance to child care providers and programs.
CCR&R agencies represent a critical link between the state’s efforts to oversee and strengthen the child care system and provide quality child care services to New York State (NYS) children and families. CCR&Rs supply vital child care services to parents, providers, employers, and communities across NYS. CCR&R services, to be provided to the extent that funds are available for such purposes, are listed in Social Service Law Section 410-q and include but are not limited to information on the components of quality child care; referrals to child care providers and programs; and technical assistance to child care providers and programs. CCR&R agencies make the child care market more effective and result in enrollment stability for child day care programs. CCR&R services must be flexible, respectful of individual choice and serve parents of all economic and ethnic groups.
Additionally, 18 NYCRR 415.1(s) requires CCR&Rs under contract with OCFS, except those in New York City, to provide legally-exempt caregiver enrollment services, which include the enrollment and monitoring of legally-exempt child care programs. The legally-exempt caregiver enrollment services are measured through meeting identified and defined standards within required timeframes. Therefore, the legally-exempt caregiver enrollment services being procured under this RFP will be developed as separate contracts from the CCR&R contracts.
OCFS Statewide Considerations:
OCFS’s mission is to serve New York's public by promoting the safety, permanency and well-being of children, families and communities. OCFS effectuates results by setting and enforcing policies and building partnerships at the federal, state, county and community levels that impact practice. OCFS funding investments assist communities to create and/or enhance the provision of quality services in the areas of child care, child welfare, juvenile justice, adult protective services, and services for the legally blind and visually impaired.
Purpose and Funding Availability:
OFCS’s 2017-18 budget allocates funding to provide CCR&R services, including legally-exempt caregiver enrollment services as described in this RFP. The purpose is to award contract(s) for each county (62) to qualified not-for-profit organizations(s) that demonstrate the ability to provide the services as described in this RFP. Vendors awarded to provide services to more than one county will have the awards combined into a single contract. Separate contracts will be awarded to qualified not-for-profit organizations on a county basis (outside of the five boroughs of NYC) for the legally-exempt caregiver enrollment services in this RFP.
CCR&R Services and Legally-Exempt Caregiver Enrollment Services:
The RFP seeks proposals in response to the provision of CCR&R services, which includes legally-exempt caregiver enrollment services on a per county basis. A separate proposal for each county to be served must be submitted.
The following information applies:
It is important to note that State reimbursement will not be available until the selected contractors and OCFS enter into a contract, and the New York State Office of the Attorney General (OAG), and OSC approve the contract. Costs will be paid only for expenditures incurred after the contract start date. Upon approval of the contract, an advance of up to 25 percent of the contract may be made available to the selected contractor in accordance with 2 CFR section 200.305.
OCFS will provide the contractors selected to implement the services with copies of all applicable statutes and regulations, required notices to parents and providers, and any other agency forms and notices. ALL proposed forms and required documents must be reviewed and approved by OCFS prior to their use by the contractor. OCFS reserves the right to place a monetary cap on the funding amount made in each contract award.
GrantWatch ID#: 183160
Maximum award amounts per region can be found in Attachment 2 (see Supporting Documents below).
The contract(s) awarded in response to this RFP will be for five years. The anticipated start date is 07/1/18 and the anticipated end date is 06/30/22. Funding is currently anticipated to be available for the first year of the contract, and the award of a multi-year contract does not guarantee that funding will be available for subsequent years. The contract(s) awarded will be subject to the continued availability of funding.
-Only not-for-profit organizations are eligible for funding announced in this RFP.
-A Letter of Commitment from each local department(s) of social services (LDSS) of each county to be provided with CCR&R services, including legally-exempt caregiver enrollment services, is required to be submitted in the “Pre-Submission Uploads” section of your application.
OCFS will only contract with organizations whose governing board (board of directors) includes a minimum of three (3) members. Please include minutes and attendance records from the last three board meetings.
The following items cannot be included as OCFS funded costs within the project budget:
-Major capital expenditures such as acquisition, construction or structural renovation of facilities
-Interest costs, including costs incurred to borrow funds
-Costs for preparation of continuation agreements and other proposal development costs
-Costs of organized fundraising
-Legal fees to represent agency/staff
-Advertising costs, except for recruitment of project personnel, program outreach and recruitment of participants
-Entertainment costs, including social activities for program and staff, unless directly associated with the project
-Costs for dues, attendance at conferences or meetings of professional organizations, unless attendance is necessary in connection with the project
Not-for-Profit applicants are strongly encouraged to prequalify in the Grants Gateway by March 14, 2018.
All proposals must be submitted electronically through Grants Gateway.
-Issuance of Request for Proposals: February 14, 2018
-Deadline for Submission of Written Questions: February 28, 2018 5:00 PM ET
-Responses to Written Questions Posted Online (Anticipated): March 7, 2018
-Recommended Deadline to Prequalify in GGS: March 14, 2018
-Deadline for Submission of Proposals: March 21, 2018 3:00 PM ET
-Anticipated Notification of Award (not earlier than): May 2, 2018
-Anticipated Contract Start Date (not earlier than): July 1, 2018
View this opportunity on the Grants Gateway:
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Director of Contracts
Child Care Resource and Referral Services,
Including Legally-exempt Caregiver Enrollment Services
Office of Children and Family Services
52 Washington Street
Room 202S – RFP Unit
Rensselaer, NY 12144
RFP# - CFS01-RFP# 2018-10 / Grant Opportunity ID: CFS01-CCRR-2018
USA: New York City; New York