Washington Secretary of State - Washington State Library (WSL)
05/31/19 4:00 PM
Grants of up to $8,000 to Washington academic, public, and tribal libraries for digital initiatives related to archival and special collections of historic and cultural significance. Funding is intended to connect Washingtonians to their history, by digitizing and preserving collections that tell the stories of local communities and allow locals to celebrate a common heritage.
The Washington State Library (WSL) seeks proposals that: 1) Develop institutional capacity to carry out and sustain digital initiatives, and: 2) Support regional and/or statewide approaches to digitization and the use of digital cultural heritage collections.
Proposals may include/involve:
- Digitization/reformatting of archival and special collections.
- Metadata creation, remediation/cleanup, and/or re-cataloging.
- Development of local standards, practices, and/or policies related to digitization, metadata creation, digital preservation, etc.
- Creation of born-digital multimedia content (e.g., oral histories, digital exhibits).
- Integration of primary sources or archival collections into educational settings by way of lesson plans/curricula, and/or Open Educational Resources (OERs).
Project outputs should be openly accessible to the public. Collaboration and formal partnerships are encouraged, but not required. Proposals using existing standards and best practices, and supporting a regional approach to the preservation and dissemination of digital collections (e.g., contributing records to a Digital Public Library of America service hub) will receive priority consideration for grant awards.
This grant opportunity may also be used by existing or prospective institutions to develop Washington Rural Heritage (WRH) collections. Libraries that would like to participate in the WRH program should commit to digitizing at least one hundred (100) items to WSL by the end of the grant cycle.
Eligible uses of grant funds:
GrantWatch ID#: 183287
Ten (10) or more applicants may receive awards.
This grant cycle has a limit of $8,000 per award.
Project period: From the date the contract is fully executed through Friday, August 27, 2020.
Public libraries, academic libraries (two and four year colleges and universities), and tribal libraries are eligible to submit applications for this grant cycle. Public library systems may apply at the system level, or on behalf of individual branches within their system. Applicants are subject to Library Services and Technology Act (LSTA) eligibility. You can review LSTA eligibility guidelines at:
While WSL encourages collaboration between an eligible library and other community organization(s), funds will only be distributed to and must be administered by the awardee library (which may choose to sub-contract some or all of the work).
Grant funds may not be used:
- To purchase computers, servers, or any equipment which provides internet access.
- To purchase subscription digital repository/content management/digital preservation systems or services.
- To purchase archival and special collection materials.
- To purchase food and refreshments, advertising and promotion of libraries in general, or prizes and other incentives.
For more guidance, see the “Allowable Costs” section of WSL’s Grant Management Information page:
- Friday, March 8, 2019: Date grant cycle opens
- Friday, May 31, 2019 by 4:00 PM: Application deadline; applications postmarked (by USPS, UPS, FedEx, etc.) or delivered after this date will not be accepted.
- June 3 – June 28, 2019: Application review by committee.
- July 1 – July 12, 2019: The Secretary of State and the State Librarian review and approve committee’s recommendations.
- July 15 – July 19, 2019: Anticipated timeline for grant award announcement; all applicants notified by letter, and contract development begins.
- August 30, 2019: Anticipated date that all contracts are fully executed (signed by both parties to the agreement) and that project implementation can begin.
- Project period: From the date the contract is fully executed through Friday, August 27, 2020.
- Friday, August 27, 2020: Date project activity must end.
- Wednesday, September 30, 2020: Final Narrative Report and final reimbursement claim are due.
Washington State Library staff is available to answer questions about this grant or your specific proposal. Staff can help determine if you should proceed with or adjust proposals or budgets before expending the resources necessary to fully plan the project and prepare a full grant application.
Libraries must expend local money first and then claim reimbursement. WSL will not distribute funds in advance of activities and purchases taking place. WSL only reimburses eligible and allowable expenses as documented by your library.
Review the grant cycle materials:
Learn more about the Orbis Cascade Alliance’s digital collections work for the Northwest here:
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
If you cannot find the answer to your question in the Grant Application Guidelines, please contact Evan Robb (email@example.com), (360) 704-5228; or Maura Walsh (firstname.lastname@example.org), (360) 704-5246.
Washington Secretary of State
Washington State Library
PO BOX 42460
Olympia, WA 98504-2460