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School Year 2018-19 Community Based Grant

Grants to Washington, DC Nonprofits to Promote
Positive Outcomes for Children and Youth

Agency Type:


Funding Source:

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District of Columbia Office of the Deputy Mayor for Education (DME) - Office of Out of School Time Grants and Youth Outcomes (OST), United Way of the National Capital Area (NCA), and Learn24

Conf. Date:


Deadline Date:

06/21/18 5:00 PM


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Grants of up to $25,000 to Washington, DC nonprofit community-based organizations to offer high-quality programming for local children and youth between the ages of 5 and 21. Programs must use positive youth development strategies to help children and youth succeed in life.


The Government of the District of Columbia (the District) is committed to supporting District children and youth in preparing for a bright future. In service of that commitment, the District is seeking to build and support community based organizations that can provide children and youth with high-quality out-of-school-time (OST) programming.

The funds available through this Request for Proposals (RFP) will be made available through the Office of Out of School Time Grants and Youth Outcomes (OST Office), located in the Office of the Deputy Mayor for Education (DME), and grant awards are contingent upon the availability of funds in the final budget approved by Council. United Way of the National Capital Area (United Way NCA) is the FY18 grantmaking partner and is assisting the OST Office with the grant competition. The DME and OST Office will name the FY19 grantmaking partner in July 2018 who will award these funds on behalf of the District.

United Way NCA works to help all members of the community have a better life. United Way NCA focuses on the building blocks of a good life — a quality education, financial stability for individuals and families, and good health. United Way NCA convenes people and organizations to create solutions to the region’s most pressing challenges. United Way NCA collaborates with effective partners, serves as the catalyst for community change, and brings together the voices, expertise and resources needed to define, articulate and create community impact in the national capital area.

Organizations do not need to be a member of United Way NCA to apply for this grant competition.


The School Year 2018-19 Community Based RFP invites high-performing, fiscally responsible, community based, nonprofits that focus on youth development and serve children and youth between the ages of 5 – 21 years with OST programs to apply. Organizations applying must serve youth with a general philosophy of positive youth development. Organizations may serve children and youth who reside outside the District; however, these funds may only be applied to children and youth who reside in the District.

For the purposes of this RFP, OST programming is defined as a structured, supervised learning or youth development program offered to a distinct group of District children or youth before school, after school, on weekends, or during seasonal school breaks.

Child and Youth Development Outcomes:

Child and youth development is a process that prepares children and youth to meet the challenges of childhood, adolescence and adulthood and achieve his or her full potential. OST supports the development by offering activities and experiences that develop social, emotional, physical, cognitive and spiritual competencies. For this RFP, the term youth will be used to describe both children and youth.

Positive Youth Development (PYD) is a method that engages youth within their communities, schools, organizations, peer groups, and families in a manner that is productive and constructive; recognizes, utilizes, and enhances youths’ strengths; and promotes positive outcomes for youth by providing opportunities, fostering positive relationships, and offering supports to build on youth’s strengths and assets.

The intent of this RFP is to support high quality OST organizations that improve the educational, social, emotional, and/or physical health outcomes of youth. The OST Office seeks to fund youth serving organizations that provide intentional opportunities that help youth reach developmental outcomes and have meaningful roles in their community.

At no cost to the organization, applicants will be required to use a youth assessment provided by the OST Office. The assessment will be administered twice during the programming period; a pre and a post assessment. The assessment measures (1) Safety and Structure and (2) Mastery and Future. If the organization chooses to measure additional outcomes, these outcomes must be described in the application narrative.

Target Population:

Grants will be awarded to youth development organizations serving youth between the ages of 5 – 21 years. Preference will be given to applicants that serve youth who are most in need or at-risk2 and require access to high-quality, low- or no-cost OST opportunities. Considerations for need include family income, specific populations, neighborhood conditions, ages served and number of programs offered in the community. Organizations must be able to describe the specific community need that the program addresses in the narrative. Additional information may be found through the D.C. Policy Center Needs Assessment of Out-of-School Time Programs.

Programs must be available to any youth across the District that meets the programs’ target population. Grant funds may only be used to support youth residing in the District.
Organizations must serve a minimum of 15 unduplicated District youth by the end of the grant period.

Program Dosage:

Organizations must offer consistent and on-going programming, designed to enroll the same group of youth at the proposed site(s), which operate:

-Year round and continuously for a minimum of once a week for at least one-hour-per-week for a minimum of 25 weeks during the grant period, OR
-An intensive program across six continuous weeks, that meets at least 4 hours per week during the grant period, OR
-A minimum of 6 hours per day specifically when schools are closed for seasonal breaks, intersessions, holidays or single day closures. The dosage must cover a minimum of 3 school breaks for a minimum of 15 days. Programming may occur at any time during the grant period to meet the minimum dosage.

Location Requirements:

Organizations may apply to serve youth at one site or multiple sites. Youth program(s) may be offered at any qualified location, including but not limited to the following sites:

-Community-Based Organization (CBO) Sites
-District of Columbia Public Schools (DCPS) Sites
-District of Columbia Public Charter School (DCPCS) Sites
-Department of Parks and Recreation (DPR) Sites
-District of Columbia Public Library (DCPL) Sites
-District of Columbia Housing Authority (DCHA) Sites

Programming itself may occur outside of the District.

GrantWatch ID#:

GrantWatch ID#: 183726

Estimated Total Program Funding:


Estimated Size of Grant:

Applicants may request up to $25,000.

Term of Contract:

The grant period is August 1, 2018 through July 31, 2019.

Additional Eligibility Criteria:


Organizations may apply for either the School Year 2018-19 Out of School Time RFP or the School Year 2018-19 Community Based RFP, but not both.

Organizational Structure and Status Requirements:

Organizations must be a nonprofit 501(c)(3) organizations operating for a minimum of two years at the time of submission. Applicants must submit 501(c)(3) designation letters from the Internal Revenue Service (IRS) and the past two years of income statements and balance sheets.

Organizations must have been incorporated and registered to operate in the District of Columbia. Organizations will be required to submit a District of Columbia, Department of Consumer and Regulatory Affairs (DCRA) Certificate of Incorporation or District of Columbia Registration as Foreign Entity.

All applicants must be in good standing with IRS as evidenced by current Form-990s, the District of Columbia as evidenced by Clean Hands Certificate, and the OST Office grantmaking partner.

Programmatic Experience:

Organizations’ primary vision and program focus must be on serving District youth. Organization must have offered the program for at least one year. Organization must demonstrate success and past history by submitting evidence such as links to video, testimonials, letters of support, or photographs.

A best practice in offering high-quality OST programming is strong partnerships. Therefore, applicants must submit contact information for a minimum of three partners and supporters and a brief description of those partnerships. The grantmaking partner reserves the right to contact the partners during the grant review process.

Operations and Finance:

The District supports fiscally responsible organizations. Organizations shall establish and maintain books, records and documents (including electronic storage media) in accordance with Generally Accepted Accounting Principles and Practices (GAAP) and which sufficiently and properly reflect all revenues and expenditures of grant funds awarded.

In order to qualify for this grant competition the organization must have a budget of $250,000 or less. The organization’s annual overhead expenses, or indirect costs, may not exceed 20% of the total budget.

Grant Fund Limitations:

Grant funds may be used across multiple programs and across multiple locations. Grant funds may only be used for District youth. A minimum of 80% of grant funds awarded must be applied to direct program costs such as program staff salary and benefits, program supplies and materials, curricula, program evaluation, or educational/learning field trip expenses. Not more than 20% of grant funds may be used for general operating costs, overhead or indirect costs (costs that cannot be tied directly to programming) such as audits, management salary, administrative, rent and grant-writing.

Grant funds may not be used for any of the following activities: serving youth from other jurisdictions; alcohol of any kind; bad debts; contingencies; indemnity insurance; self-insurance; pension plans; post-retirement benefit; legal expenses or professional service costs; land or building purchases or capital improvement; vehicles; entertainment or social activities; food or beverages associated with entertainment; food or beverages for staff or volunteers; interest on loans; fines and penalties; fines and penalties of any grant awards; fundraising; investment management costs; membership to lobbying organizations or activities; direct gifts to lobbying campaigns; public relations of the organization (e.g., displays, ads, exhibits, conventions, travel); faith-based activities; staff or board bonuses and/or staff or board incentives; youth cash incentives; tuition, awards and scholarships; re-granting (also known as sub-granting); and payment or fees to other government agencies.

Pre-proposal Conference:

Applicants are strongly encouraged to participate in the various Technical Assistance (TA) sessions available. o United Way NCA will hold two TA sessions.

1. May 30 from 9:30 – 11:00 am
Marshall Heights Community Development Organization, 3939 Benning Road NE

2. June 5 from 10:00 – 11:30 am
Benning Neighborhood Library, 3935 Benning Road NE, Washington DC 20019

Logic models are not required for this grant. However, Fair Chance is providing a Grant Application Workshop on June 4th and June 11th. This two day workshop will provide support for creating the optional logic model and is limited to 30 people.

Pre-Application Information:

Questions regarding the RFP must be submitted by May 28, 2018 at 5:00 pm to be included in the published Questions and Answers which will be posted on the United Way NCA website and Learn24 by May 31, 2018 at 5:00 PM. Questions may be sent to Abby Bonder via email.

All proposals, including attachments, must be submitted via email to Abby Bonder by June 21, 2018 at 5:00 pm.

All applicants will be notified via email about the status of award by late July 2018. Applicants will receive comments by August 2018.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Abby Bonder, Director of Grants Administration

URL for Full Text (RFP):

Geographic Focus:

USA: Washington, DC