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Capital Grants for the Preservation, Expansion and/or Restructuring of Children’s Mental Health Clinics and Residential Treatment Facilities

Grants to New York Nonprofits for Mental Health
Clinics and Residential Facilities Serving Children

Agency Type:

State

Funding Source:

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New York State Office of Mental Health (OMH)

Deadline Date:

10/10/18 4:00 PM ET

Description:

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Grants to New York nonprofit organizations for the restructuring, expansion, and preservation of mental health clinics and residential treatment facilities serving children throughout the state. Applicants must be prequalified in the online grants system prior to applying.

The New York State Office of Mental Health (OMH) announces the availability of capital funds for the preservation, restructuring and/or expansion of OMH Article 31 Licensed Residential Treatment Facilities (RTFs) and Mental Health Clinics licensed to serve children throughout New York State. Successful Applicants will demonstrate in their proposal a direct relationship between the proposed capital project and an improvement in the program’s viability, accessibility, the quality of the service delivery/environment and/or the capacity to meet their population needs.

Priority will be given to RTFs and OMH designated Vital Access Provider (VAP) outpatient mental health clinic awardees serving children.

This Request for Proposals (RFP) is intended to address capital needs to better meet the emerging needs of the children’s behavioral health system in one or more of the following areas:

A) Preservation – such as, activities to address physical plant issues and to restore to previously existing conditions in order to “preserve” the safe functionality and/or ongoing viability of the clinic or RTF.

B) Restructuring - such as, activities related to physical layout changes to the building and/or functional repurposing of a portion of the building.

C) Expansion- such as, activities that create additional program space through physical layout changes to the building (including acquisition of a new or alternate location) in order to provide additional services.

Allowable Costs:
-Construction: Construction, contingency, site work
-Design: Architect fees, engineering fees
-Acquisition: Land / building, closing costs, survey, appraisal
-Administration: Legal fees, accounting fees
-Other: Permits, site testing, insurance, owner’s representative

GrantWatch ID#:

GrantWatch ID#: 183734

Estimated Total Program Funding:

$20,000,000

Estimated Size of Grant:

Applicants may request a minimum of $200,000 and a maximum of $1.5 million per application.

Term of Contract:

The anticipated start date is January 1, 2019.

The Work Plan Period should reflect the anticipated capital contract period. Capital contracts will be approved for a five-year term.

Additional Eligibility Criteria:

Eligible Agencies:

Eligible Applicants are not-for-profit organizations exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code. Providers licensed pursuant to Article 28 of Public Health Law and Federally Qualified Health Centers are not eligible to apply. This grant is specifically targeted to Article 31 free-standing:

A) Clinics licensed to serve children
B) ResidentialTreatmentFacilities(RTFs)

Programs with operating profits in excess of ten percent for each of the three most recent fiscal years, as reported in the Consolidated Fiscal Reports(CFR), are not eligible to apply (Downstate: 2014-2015, 2015-2016 and 2016-2017; Upstate: 2014-2016.)

Eligible Applicants must be current on all CFR Requirements, as of the proposal due date identified. Eligible Applicants as defined above will hereinafter be known as the ‘Applicant.’

The Applicant Agency and Program must be in good standing with their local government unit and OMH. The Applicant Agency and Program must be fiscally viable (this shall be determined through Section 5.4.5: Applicant Viability and Sustainability Assessment.)

Each application must identify a single, distinct project proposal per project site. If an Applicant submits a single proposal for multiple RTF or clinic sites, the proposal will be disqualified. Agencies operating multiple clinics and/or RTFs may request funding for more than one clinic or RTF site. However, a separate, unique and distinct project proposal must be submitted for each program site. An Applicant's response to Program Specific Questions should reflect the unique scope of work for the specific program site and the proposed work. For Applicants submitting multiple applications, simple duplication of responses to the Program Specific Questions will not be considered as responsive to the RFP.

Agencies operating multiple clinics and/or RTFs may request funding for either programs. An agency may not submit more than two applications in total in response to this RFP.

If the Applicant is a Vital Access Provider (VAP) awardee, when the Applicant completes the "Program/Site Address" Section of Grants Gateway, the Applicant must select "VAP awardee" from the drop down menu under "Name/Description." If OMH cannot verify Program identity based on state agency records, the proposal will not be eligible for prioritization. If the Applicant does not identify as a VAP awardee in the "Program/Site Address" section of Grants Gateway, they may not be eligible for prioritization.

If the Applicant is a RTF, when the Applicant completes the "Program/Site Address" Section of Grants Gateway, the Applicant must select "RTF" from the drop-down menu under "Name/Description." If OMH cannot verify Program identification based on state agency records, the proposal will not be eligible for prioritization. If the Applicant does not identify as a RTF in the "Program/Site Address" section of Grants Gateway, they may not be eligible for prioritization.

If unsure if your agency is an eligible Applicant, contact the Issuing Officer identified below.

Disqualification Factors:

Following the opening of bids, a preliminary review of all proposals will be conducted by the Issuing Officer or a designee to review each proposal’s submission for completeness (as defined in Section 4.2) and verify that all eligibility criteria (as defined in Section 2.5) has been met. Additionally, during the proposal evaluation process, evaluators will also be reviewing eligibility criteria and confirming that they have in fact been met. During the course, of either of these review processes proposals that do not meet basic participation standards will be disqualified, specifically:

A) Proposals from Applicants that do not meet the eligibility criteria; or
B) Proposals that do not comply with bid submission and/or required format instructions;
C) Proposals from eligible not-for-profit Applicants who have not completed Vendor Prequalification.

Unallowable expenses include, but are not limited to:
-Costs associated with the operations of the subject clinic or RTF;
-Interest, fees or other costs associated with other capital funding sources related to the proposed project;
-Costs associated with applying for or administering the OMH capital grant;
-Debt service; or
-Reimbursement of acquisition or carrying costs for property already owned by the applicant.

Pre-Application Information:

Proposals are now due to be submitted on-line via the Grants Gateway by 4:00:00 pm on October 10, 2018.

Applicants may request a minimum of $200,000 and a maximum of $1.5 million per application.

The awards will be allocated as follows:
-Up to $4 million will be allocated to RTF Applicants in rank score order from all passing scores.
-Up to $4 million will be allocated to VAP-designated child serving clinic Applicants in rank score order from all passing scores.
-The balance of the remaining funding will be awarded to all Applicants with passing scores in rank score order.
-Should there be money remaining in the $4 million allocated to RTF Applicants and/ or $4 million allocated to VAP designated child serving clinic Applicants, that money will be added to the amount eligible to be awarded to all Applicants with passing scores in rank order.

All Applicants must be registered with the New York State Grants Gateway System (GGS) (https://grantsreform.ny.gov) and all Not-for-Profit agencies must be prequalified prior to proposal deadline.

Proposals received from eligible not-for-profit Applicants who have not been prequalified by 4:00 PM the proposal due date cannot be evaluated; therefore, such proposals will be disqualified from further consideration.

Please do not delay in beginning and completing the prequalification process. The State reserves 5 days to review submitted prequalification applications. Prequalification applications submitted to the State for review less than 5 days prior to the RFP due date and time may not be considered. Applicants should not assume that their prequalification information will be reviewed if they do not adhere to this timeframe

All questions or requests for clarification concerning the RFP shall be submitted in writing to the Issuing Officer by September 6, 2018.

The questions and official answers will be posted on the OMH website as well as an upload in the Grants Gateway by September 19, 2018 and will be limited to addressing only those questions submitted by the deadline.

Timeline:
-RFP Release Date: 5/17/18
-Questions Due: 9/6/18
-Questions & Answers Posted on Website: 9/19/18
-Proposals Due by 4:00 PM Eastern Time (ET): 10/10/18
-Conditional Award Notification: 11/14/18
-Anticipated Start Date: 1/1/19

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Carol Swiderski, Contract Management Specialist
Fax: (518) 402-2529
Carol.Swiderski@omh.ny.gov

New York State Office of Mental Health
Contracts and Claims
Holland Avenue, 7th Floor
Albany, NY 12229

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York