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Early Learning Collaborative Council Pre-Kindergarten Application Cohort IV

Grants to Mississippi Early Childhood Care Providers and
Schools for Improved Education and Development Services

Agency Type:

State

Funding Source:

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Mississippi Department of Education (MDE) - Office of Early Childhood

Conf. Date:

08/10/21

LOI Date:

08/11/21

Deadline Date:

09/13/21 5:00 PM CST Receipt

Description:

Request a Grant Writer

Grants to Mississippi early childhood care providers and schools for the creation and operation of education and development services for four-year-old children. Funding is intended to improve the quality of early childhood programs and to make the programs accessible to more children.

The MDE expects the pre-K program to accomplish and demonstrate the following outcomes:

  • More children will enter Kindergarten ready to succeed in school.
  • More families will have access to high-quality early education programs.
  • Families will have access to information about pre-K program quality.
  • Pre-K programs will receive resources and support to increase quality.
  • High-quality pre-K programs will increase their collaboration with other early childhood education programs and related services.
  • Pre-K programs will use curricula that are research-based and aligned with the MDE’s Early Learning Standards for Classrooms Serving Four-Year-Old Children.
  • Pre-K programs will implement an integrated, effective system of early childhood curriculum, instruction, assessment, and program evaluation.
  • Pre-K programs will implement consistent and appropriate learning targets for children and demonstrate progress towards achieving these targets.

Early learning collaborative councils eligible to be selected must:

  • Use state-adopted early learning standards;
  • Use evidence-based curriculum;
  • Use age-appropriate assessments;
  • Plan to serve students with disabilities as indicated under IDEA; and
  • Meet all program criteria established by the Mississippi Department of Education (MDE) in the Mississippi Early Learning Guidelines for Classrooms Serving Three- and Four-Year-Old Children. 

For program activities, see page 13 of the RFP, in Supporting Documents, below.

Funds are used for program implementation, as well as for operating expenses such as:

  • Personnel and personnel benefits;
  • Staff development and training;
  • Consultants, subcontractors and evaluators; and
  • Classroom equipment, materials, and supplies.
  • Specific categories of allowable expenses include hiring additional and/or more qualified teaching staff, purchasing appropriate educational materials, purchasing equipment or technology used for educational purposes, providing professional development, administering age-appropriate child assessment, and transporting students using no more than 10% of total budget.

GrantWatch ID#:

GrantWatch ID#: 184138

Estimated Total Program Funding:

$6,446,250

Number of Grants:

It is the intent of MDE to award approximately 2,578 pre-K slots.

Estimated Size of Grant:

Funding per child is based on the length of the program day. The budget allocation is created by the number of four-year-old children (by September 1st of a given year) that will be served in the collaborative. Funding will be provided to Early Learning Collaboratives on the basis of $2,500 per student enrolled in a full-day program and $1,250 per student enrolled in a half day program proposed in the collaborative’s application.
- Full-day programs must include no less than 1,080 hours per school year, or six hours per day for 180 days, for $2,500 in state funding per child with at least a $2,500 local match per child.
- Half-day programs must include no less than 540 hours per school year, or three hours per day for 180 days, for $1,250 in state funding per child with at least a $1,250 local match per child.

Term of Contract:

The grant period will be January 1, 2022 to June 30, 2024. The first term of the grant (January 1, 2022 to June 30, 2022) will be considered a planning period. No later than grant year two, August 2022, pre-Kindergarten children will be served in classrooms.

Additional Eligibility Criteria:

- Early Learning Collaborative: An "early learning collaborative" is a district or countywide council that writes and submits an application to participate in the voluntary pre-Kindergarten program.

An early learning collaborative is comprised, at a minimum:
- A public-school district (This entity must have at least one classroom.)
- And a local Head Start affiliate, if in existence. (This entity must have at least one classroom.)
Other partners could include:
- One or more licensed child care centers,
- Private or parochial schools,
- Agencies or other organizations that work with young children and their families to provide resources and coordination even if those agencies or organizations are not pre-Kindergarten providers.

- Pre-Kindergarten Provider: A "pre-Kindergarten provider" is a public, private or parochial school, licensed child care center or Head Start center that serves pre-Kindergarten children and participates in the voluntary pre-Kindergarten program.

- Lead Partner: A "lead partner" is a public-school district or other nonprofit entity with the instructional expertise and operational capacity to manage the early learning collaborative's pre-Kindergarten program as described in the collaborative's approved application for funds. The lead partner serves as the fiscal agent for the collaborative and shall disburse awarded funds in accordance with the collaborative's approved application. The lead partner must facilitate a professional learning community for the teachers in the pre-Kindergarten program and lead the collaborative. The lead partner ensures that the collaborative adopts and implements curriculum and assessments that align with the comprehensive early learning standards. The public school district shall be the lead partner if no other qualifying lead partner is selected.

Specific categories of non-allowable expenses include costs associated with writing the application, costs for entertainment, land acquisition, capital improvements/permanent renovations not required to maintain licensing requirements, tuition for staff to pursue required teaching degrees, stationary playground equipment, supervisory salary and fringe benefits, cost of substitute teachers, cost to attend out of state conferences (lodging, transportation, meals), and indirect cost.

Pre-proposal Conference:

The MDE will host an informational session, on August 10, 2021, to assist potential grantee with furthering their understanding of the program and the proposal process. There is no cost for the webinar; however, registration is required. The recorded webinar is not required to but is highly encouraged. This webinar will be recorded and posted to the Request for Proposals webpage.

Pre-Application Information:

Tentative Timeline:
- July 30, 2021: RFP Issued – Email and Post to MDE Website/Newspaper
- August 6, 2021: Second Advertisement Date
- August 10, 2021: Informational Webinar
- August 11, 2021: Deadline for Notice of Intent to Apply
- August 13, 2021: Deadline for submitting questions
- August 27, 2021: Questions will be posted to the MDE website
- September 13, 2021: Proposals due
- September 27-30, 2021: Evaluation of proposals
- October 5-7, 2021: Interviews
- December 16, 2021: State Board of Education approval
- December 17, 2021: Notification of awards (contingent on State Board approval)

The Notice of Intent to Apply should be received by the August 11, 2021 deadline. The Notice of Intent to Apply is not required to apply but may be necessary to assist the MDE in planning purposes and preparation for proposal scoring.

The deadline for submitting written questions by email is August 13, 2021 at 5:00 p.m. CST. Copies of all questions submitted, and responses will be posted to MDE’s website www.mdek12.org under the Public Notices section/Request for Applications, Qualifications, and Proposals and will be available to the general public on August 27, 2021. No individual replies will be granted.

One (1) original copy of the sealed proposal must be received by 5:00 p.m. CST on September 13, 2021.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

You may submit the Notice of Intent to Apply form one of two ways:
- Email: jdent@mdek12.org
- Mail: Mississippi Department of Education
Early Learning Collaborative Council Pre-K
Office of Early Childhood
PO Box 771
Jackson, MS 39205-0771

Questions concerning the RFP should be sent to Dr. Jill Dent at the above email address.

Ship Proposals (FedEx, UPS, etc.) to:
Monique Corley, Director
Office of Procurement
Mississippi Department of Education
Early Learning Collaborative Act
Pre-Kindergarten Application
359 North West Street
Jackson, MS 39201
(DO NOT OPEN)

Due to the Coronavirus (COVID-19) outbreak in the State of Mississippi, the Mississippi Department of Education will not accept hand/personal deliveries for advertised Invitation for Bids, Requests for Proposals, Applications, or Qualifications until further notice. However, please submit bids, proposals, applications, or qualifications via the shipping instructions in the solicitation or by electronic submission on or before the required deadline date to: RFXS@mdek12.org. The subject line must include the name of the solicitation for which you are applying.

URL for Full Text (RFP):

Geographic Focus:

USA: Mississippi

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