Maryland State Department of Education (MSDE)
01/07/19 2:00 PM Eastern Time
Grants starting at $50,000 to Maryland public schools for out-of-school time academic enrichment programs. Funding is intended to support activities and instructional programming for students at low-performing schools to improve academic performance in the language arts, social studies, mathematics, and science.
The Maryland State Department of Education (MSDE) will implement the Learning in Extended Academic Programs (LEAP) grant program to provide extended academic enrichment programming that has a positive measurable impact on or enriches the academic performance and overall well-being of students who are at risk of falling behind academic requirements.
A great need exists for out-of-school time programs that provide appropriate academic enrichment programming to assist youth who are at risk of falling behind academic requirements. Out-of-school time programs keep students safe and assist working families while also improving academic achievement. Students in out-of-school time programs are less likely to be involved in crime and more likely to have better grades and behavior than their counterparts who are left with little structured activities after school.
Eligible organizations must use funds to provide activities outside of school hours for:
- Academic enrichment,
- Instructional services particularly for students who attend low-performing schools, and
- Academic achievement in core academic subjects (language arts, science, social studies, and mathematics).
The MSDE shall select applications that demonstrate the ability to successfully implement programs that extend or expand academic enrichment programming and meet the established criteria:
- Extend academic enrichment programming before and after the school day by a minimum of 8 hours each full week that school is in session; and/or
- Expand academic enrichment programming on weekends for a minimum of 4 hours per weekend; and/or
- Expand academic enrichment programming during the summer break for a minimum of 4 hours per day for a minimum of 30 days.
The program must be aligned with the State Education Agency (SEA) Performance Goals and the Maryland College and Career-Ready Standards.
SEA Performance Goals:
1. Assist every student to realize his or her potential.
2. Develop and support a strong accountability system to increase academic success for all students.
3. Promote a safe, healthy, and orderly environment for teaching and learning.
4. Ensure educator and administrative effectiveness.
5. Promote students’ physical, mental, social, and emotional well-being.
6. Expand high-quality educational opportunities for students and parents.
7. Work with districts to strengthen infrastructure.
8. Increase communication and partnerships with stakeholders statewide.
Examples of Allowable Expenses (not an inclusive list):
- Evidence-based intervention strategies and curriculum purchases;
- Salaries and fringe benefits for LEAP out-of-school time staff;
- Professional development and out-of-school time trainings;
- Consultants, subcontractors, and evaluators providing allowable services/activities;
- Classroom materials and supplies for LEAP classes;
- Remedial education activities and academic enrichment learning programs, including providing additional assistance to students to allow the students to improve their academic achievement;
- Mathematics and science education activities;
- Programs that provide out-of-school activities for limited English proficient students that emphasize language skills and academic achievement; and
- Telecommunications and technology education programs.
Local Education Agency’s (LEAs) or other organizations may charge direct costs to the LEAP grant. Direct costs are those that can be identified specifically with a particular cost objective. Costs for personnel who supervise the activities of program staff or costs of supplies and materials or equipment would qualify as direct costs.
LEAs or other organizations may charge indirect costs to the LEAP grant. Indirect costs are those expenses incurred by a school, school district, or community-based organization in administering or providing program services. LEAs must use approved indirect cost rate as established with the MSDE.
GrantWatch ID#: 184264
Range of Grant Awards:
- Minimum $50,000
- Maximum: $400,000
Program Start Date: Upon receipt of Notice of Grant Award
Length of Grant: July 1, 2018 - June 30, 2021
One-hundred percent of year one LEAP funds must be encumbered or expended no later than August 31, 2019 for year one.
The grant funds can only be used for allowable costs which occur only during the grant award period. For example, a sub-grantee may enter into a contract with a service occurring within the grant award period. However, the contracted service may not commence until the applicant has received the Notice of Grant Award. Any costs occurring outside the grant award period are solely the responsibility of the sub-grantee and will not be reimbursed by the MSDE.
The LEAP competition in Maryland is open to public schools in which at least 80% of the students qualify for the free and reduced price meals program. (For a list of eligible schools, see Exhibit 9 in the RFP listed in Supporting Documents below.) Eligible schools may (1) coordinate and partner with other eligible county schools to jointly apply; or (2) partner with a non-profit organization.
County boards may apply on behalf of one or more eligible schools in the county.
An eligible school may partner with a nonprofit organization to provide extended academic programming. If an eligible school partners with a nonprofit organization, the application shall provide the name of the organization and the qualifications of the organization to provide the extended academic programming.
An eligible school may apply for a grant only if the county superintendent endorses the school’s grant application.
The MSDE shall establish procedures to account for eligible schools in counties that participate in the United State Department of Agriculture Community Eligibility Provision.
LEAP grant funds awarded to local grantees must be used only to supplement the level of Federal, State, local, and other non-federal funds and not to replace funds that would have been available to conduct activities if LEAP funds had not been available.
Examples of Unallowable Expenditures (not an inclusive list):
- Preparation of the proposal: Costs to develop, prepare, and/or write the LEAP proposal cannot be charged to the grant directly or indirectly by either the agency or contractor;
- Pre-award costs: Pre-award costs may not be charged against the grant;
- Activities conducted and costs incurred before the start date of the grant;
- Entertainment, refreshments, meals, and snacks;
- Field trips without the approval of the MSDE;
- End-of-year celebrations or food associated with parties or socials;
- Game systems and game cartridges;
- Unapproved out-of-state or overnight field trips, including retreats and lock-ins;
- Incentives (e.g., plaques, trophies, stickers, t-shirts, raffles);
- Advertisements, promotional or marketing items;
- Decorative items;
- Purchase of facilities or vehicles (e.g., Buses, Vans, or Cars);
- Land acquisition;
- Capital improvements or permanent renovations;
- Supplanting federal, state, local funds, or other non-federal funds (e.g., using grant dollars to fund summer school classes previously offered and paid for by currently existing district or other funds) ;
- Direct charges for items or services that the indirect cost rate covers; and
- Dues to organizations, federations or societies for personal benefit.
All proposals must be electronically submitted in one pdf document no later than 2:00 p.m. (Eastern Time) on Monday, January 7, 2019.
Summary of Dates:
- Dissemination: Friday, November 16, 2018
- Pre-Proposal Technical Assistance Webinar: Tuesday, November 27, 2018
- Deadline for RFP Questions Submission: Tuesday, December 4, 2018
- Deadline for RFP Responses to Questions: Monday, December 10, 2018
- Deadline for Application Submission: Monday, January 7, 2019
- Proposal Review Begins: Wednesday, January 9, 2019 – Friday, January 18, 2019
- Validation Process Begins: Monday, January 21, 2019
(Validation process includes: (1) The review of components of the application packet to ensure promise of success and quality standards per State regulations and, (2) the opportunity for the leadership team and partners to validate details about the proposed program.)
- Application Decision: Friday, February 1, 2019
- Program Start Date: Upon receipt of Notice of Grant Award
Attendance at the November 27, 2018 pre-proposal webinar is encouraged but not mandatory.
The Submitted Questions Form must be submitted by email on or before Tuesday, December 4, 2018. Responses to all substantive and relevant questions will be compiled in writing and posted on the website at http://www.marylandpublicschools.org/about/Pages/Grants/index.aspx no later than Monday, December 10, 2018. It is the responsibility of all interested parties to go to this website to obtain a copy of the Question and Answer Summary. Only those answers issued in writing on this website will be considered binding. The MSDE reserves the right to answer or not answer any question received.
Each applicant must provide evidence of compliance with federal, state, and local fire, health, zoning codes, and safety standards. Submit a copy of all required licenses and/or certifications for health and safety including a Use and Occupancy (U&O) permit.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Submit Questions Forms and Application Proposals to: firstname.lastname@example.org
Michial A. Gill, Ph.D.
Director of Grants Administration and State Aided Educational Institutions
Maryland State Department of Education
200 W. Baltimore Street
Baltimore, MD 21201-2959