District of Columbia Department of Energy and Environment (DOEE)
10/01/18 4:30 PM Receipt
Grants to Washington, DC nonprofit organizations with waterbody expertise to implement stormwater-related programs. Funding is intended for trainings and workshops to help stakeholders understand the regulations and to improve compliance. Funding is also intended for research into the current regulations and how to update and improve them to best protect local waterways.
Work for this grant will be divided among two highly interrelated activity areas. DOEE will favor an application that demonstrates the capacity and expertise to fulfill both activity areas and maximize the synergistic effects of the grantee’s work across the grant’s scope. DOEE may prioritize different activities, depending on the month-to-month needs of RRD. Budgets and budget narratives should address the amount of funding to be allocated to each activity area. Applicants must address both Activities in their submission.
Activity 1: Trainings and Workshops
Since the implementation of the 2013 Stormwater Rule, DOEE has responded to stakeholder requests with extensive training sessions to educate the development community, staff at DOEE and other District agencies, and the building construction community. This response addressed compliance with the new stormwater regulations and use of the Stormwater Database. While numerous trainings have been conducted since 2013, DOEE continues to receive both internal and external feedback that more trainings are necessary to continue to educate stakeholders on compliance with the 2013 Stormwater Rule, use of the Stormwater Database, and the generation of SRCs. DOEE anticipates revising trainings in light of requirements included in the most recent reissuance of DC’s MS4 permit.
The training objectives are to have all stakeholders understand compliance obligations and the nuances of the regulation, promote consistent plan review comments, and deliver substantive guidance.
The grantee will:
a. Evaluate, revise, and expand on existing training materials;
b. Develop new educational courses and materials;
c. Conduct training sessions and workshops for both internal and external audiences;
d. Receive applicant plan submittal items and provide reports to DOEE plan review staff and to applicants, and provide feedback on applicant compliance with the 2013 Stormwater Rule;
e. Examine, review, and propose changes to plan review methodologies to promote consistency across plan reviewers;
f. Respond to technical questions related to SWM BMP design, construction, maintenance, or performance from the design and development communities, particularly for issues beyond the expertise of the plan review staff; and
g. Attend internal plan review meetings to discuss plan review-related issues.
Trainings will continue to be grouped around several main topics: General stormwater compliance; use of the Stormwater Database; generation and certification of SRCs; specialized BMP design; maximum extent practicable (MEP) process for the public right-of-way (PROW); review assistance; and requirements of the 2013 stormwater rule for property owners.
Activity 2: Research and Process Development
DOEE anticipates revising the SWM Guidebook and review protocols in light of requirements of the most recent reissuance of DC’s MS4 permit and recent technical developments. The 2013 Stormwater Rule fundamentally changed the stormwater management standards and permitting submittal requirements for District projects, as well as the review process. DOEE issued a revised SWM Guidebook, which includes standards and specifications for stormwater BMPs. DOEE has issued two updates for the SWM Guidebook since 2013. The updates for the SWM Guidebook were issued to respond to technical questions posed by the design and development communities and to clarify design compliance for new industry products and practices. Response to these technical questions and the development of new guidelines often requires a review of existing research and may include conducting primary research studies if no research yet exists. Additionally, DOEE continually seeks to refine and streamline the plan review and approval process.
DOEE is seeking a grantee to support the continued refinement of its review process and guidance materials. The grantee would:
a. Examine, review, and propose changes to streamline the plan review processes;
b. Review stormwater-related research with the intent of developing or revising design guidelines, review methodologies, or review protocols;
c. Review and revise existing plan review checklists to reflect current or proposed plan review methodologies, practices, processes, and design guidelines;
d. Identify areas in the SWM Guidebook where design standards, practices, or protocols may be out of date or conflicting with current industry practices or products;
e. Develop or revise design guidelines and specifications used in the SWM Guidebook to address new industry practices and products;
f. Perform literature reviews of research regarding SWM BMP design, construction, maintenance, and performance to respond to technical questions from the design community or respond to issues pertaining to the implementation of the 2013 Stormwater Rule;
g. Propose and conduct primary research into areas of SWM BMP design, construction, maintenance, and performance where existing research is lacking, inconsistent, or inconclusive, or for the development or revision of design guidelines or review protocols;
h. Resolve other technical issues related to implementation of the 2013 Stormwater Rule;
i. Assist DOEE in determining how the provisions of the 2013 Stormwater Rule affect individual projects.
The products of grantee work in these areas may be provided through technical guidance to the development community.
DOEE seeks the following outcomes as a result of the work performed under this grant:
a. Streamlined internal plan review process and improvement of the quality of plan submissions, leading to faster issuance of approvals for construction permit applications;
b. Growth of plan review staff’s knowledge base and technical guidance materials in order to remain responsive and up-to-date with a rapidly-changing industry;
c. Improvement to the designs of proposed stormwater practices in the District;
d. Enhancement of the development and design communities’ knowledge about the benefits of green infrastructure; and
e. Increase in the amount of green infrastructure installed in the District and improvement in District waterbodies.
Typical allowable costs are:
1. Rental of office space, some vehicles, and some equipment;
2. Employee salaries and benefits;
3. Contractor labor, including professional services;
4. Accounting and bookkeeping services;
5. Communications, including telephone and data services;
6. Printing, reproduction, including signage;
7. Materials and supplies;
8. Computers and printers;
9. Small tools;
10. Some field equipment, typically below $5,000 in value;
11. Postage and shipping;
12. Necessary travel, meals and lodging; and
GrantWatch ID#: 184321
The amount available for the project is approximately $870,000 for two years.
Two years, with the Department’s option to extend for two additional years.
Nonprofit organizations, including those with IRS 501(c)(3) or 501(c)(4) determinations, are eligible to apply for this grant opportunity.
Non-Allowable costs include:
1. Most major equipment, like vehicles;
2. Lobbying, including salaries and overheads and out-of-pocket expenses;
4. Interest payments on loans;
5. Most food; and
6. Land purchases.
The deadline for application submissions is October 1, 2018, at 4:30 PM.
DOEE expects to notify each Applicant in writing of its award status within six to twelve weeks after the application due date.
DOEE welcomes questions seeking clarification of matters in this RFA. DOEE will publish updates and Questions and Answers (Q&A) regarding the RFA at doee.dc.gov. DOEE will also create an email list to send updates and information regarding the RFA. DOEE will provide the information to those on the email list at the same time the information is uploaded to the DOEE website. The cut-off date for receipt of any questions is one week prior to the application deadline.
Grant funds related to work performed will be provided on a reimbursement basis, except that an advance of funds may be provided for grant administration expenses in limited circumstances for good cause approved by DOEE at its sole discretion.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Submit completed applications via mail and email to:
District of Columbia Department of Energy and Environment
RFA – Grants
1200 First Street NE, 5th Floor
Washington, DC 20002
Attn: RFA 2018-1819-SWR
USA: Washington, DC