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Summer 2019 Coordinating Entity

Grants to Washington, DC Nonprofits
for Summer Youth Programs

Agency Type:


Funding Source:

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District of Columbia Office of the Deputy Mayor for Education (DME) - Office of Out of School Time Grants and Youth Outcomes (OST), United Way of the National Capital Area (NCA), and Learn24

Conf. Date:


Deadline Date:

11/19/18 5:00 PM Receipt


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Grants to Washington, DC nonprofits for summer programming for youth ages 5 - 17. Priority is given to programs serving at-risk youth. Funding is intended for programs that support youth developmental outcomes and that encourage children and youth to become contributing members of their communities.

Applicants who have experience delivering services at public housing or temporary housing communities may receive additional points. Applicants must select a minimum of one location to coordinate services:
- The Kennedy, 5505 Fifth Street NW, Washington, DC 20011
- The Horizon, 5004 D Street SE, Washington DC 20019
- 4225 6th Street SE, Washington DC 20032
- Benning Terrace, 4450 G St SE, Washington, DC 20019
- Fort Dupont/Stoddert Terrace, 155 and 357 Ridge Rd SE, Washington, DC 20019

For the DCHA locations, youth from surrounding neighborhoods are eligible to participate as long as they are District residents.

The intent of this RFP is to select coordinating entities that will manage high-quality summer camps and subcontract with grassroots entities to provide educational, social, emotional and physical health opportunities and activities for children and youth at any of the predetermined DCHA or DHS properties for children and youth ages 5-17.

By focusing this grant opportunity at the identified properties, the coordinating entity will be serving children and youth who are most in need or at-risk1 and require access to high-quality, no-cost summer opportunities. In addition, the District is seeking coordinating entities that must subcontract with grassroots and community led entities to provide a rich variety of summer experiences for District children and youth.

Applicant must serve a minimum of 30 youth during the grant period.

Applicant must ensure and maintain an adult to participant ratio of at least 1:15 at all times.

Programs must offer combined services covering a minimum of 8 hours per day, 5 days per week for a minimum of 6 consecutive weeks during the camp programming period to the same group of youth. Priority points may be awarded for proposals that exceed the minimum dosage expectations.

Grant funds may only be used to support youth residing in the District.

A minimum of 93% of grant funds awarded must be applied to direct program costs such as program staff salary and benefits, program supplies and materials, curricula, program evaluation or educational/learning field trip expenses. No more than 7% of grant funds may be used for general operating costs, overhead or indirect costs (costs that cannot be tied directly to programming) such as audits, management salary, organizational rent and grant-writing.

A minimum of 40% of the grant amount must be used for subcontractors to provide services directly to the youth.

GrantWatch ID#:

GrantWatch ID#: 184519

Estimated Total Program Funding:


Estimated Size of Grant:

Applicants may request up to $100,000.

Term of Contract:

The grant period will run from April 1, 2019 through August 30, 2019.

Summer camp programming must take place between June 17, 2019 and August 16, 2019.

Additional Eligibility Criteria:

Organizations must be a 501(c)(3) non-profit organization operating for a minimum of two years at the time of submission. Applicants must submit 501(c)(3) designation letter from the Internal Revenue Service (IRS). Fiscal sponsors are not permitted for this grant competition.

Organizations must have been incorporated and registered to operate in the District of Columbia. Organizations must submit a District of Columbia Department of Consumer and Regulatory Affairs (DCRA) Certificate of Incorporation or District of Columbia Registration as Foreign Entity.

All applicants must be in good standing with IRS as evidenced by Form 990 filings, the District of Columbia as evidenced by Clean Hands Certificate, and United Way NCA as evidenced by meeting current and past grant expectations.

Organizations’ primary vision and focus must be on serving District of Columbia youth with intentional opportunities that help youth reach developmental outcomes and have meaningful roles in their community. Organizations must clearly define how the summer camp will measure and define outputs and outcomes to support youth achieving developmental outcomes.

Additionally, organizations must have demonstrated success managing youth programs at public housing or temporary housing communities and/or demonstrate the ability to coordinate youth programs at public housing or temporary housing communities. The District is seeking coordinating entities that will subcontract with grassroots and community led entities to provide a rich variety of summer experiences for youth.

Organizations do not need to be a member of United Way NCA to apply for this grant competition.

The Summer 2019 Coordinating Entity RFP invites high-performing, fiscally responsible, non-profit, youth development organizations serving children and youth to apply for this grant competition. Organizations applying must demonstrate (1) experience managing a summer camp or youth programming, (2) experience managing subcontractors or willingness to work with subcontractors and (3) ability to implement evidence based practices that support positive youth development.

Organizations must have an overall overhead expense of no more than 20% of the total annual organizational budget to qualify.

Grant funds may not be used for any of the following activities: serving youth from other jurisdictions; alcohol of any kind; bad debts; contingencies; indemnity insurance; self-insurance; pension plans; post-retirement benefit; legal expenses or professional service costs; land or building purchases or capital improvement; vehicles; entertainment or social activities; food or beverages associated with entertainment; food or beverages for staff or volunteers interest on loans; fines and penalties; fines and penalties of any grant awards; fundraising; investment management costs; membership to lobbying organizations or activities; direct gifts to lobbying campaigns; public relations of the organization (e.g., displays, ads, exhibits, conventions, travel); faith-based activities; staff or board bonuses and/or staff or board incentives; youth cash incentives or gift cards (other than for nominal amounts); tuition, awards and scholarships; re-granting (also known as sub-granting);and payment or fees to other government agencies except as may be needed to comply with the District of Columbia’s Criminal Background Checks policy.

Grant funds may not be used in conjunction with other District of Columbia government grants, such as Department of Employment Services (DOES) or Summer Youth Employment Program (SYEP) to serve the same program and the same youth. SYEP youth may be used as additional staff support but cannot be counted toward the grant for participants served if the organization is receiving funds from DOES.

Pre-proposal Conference:

Applicants are strongly encouraged to participate in any of the opportunities below:

United Way NCA, OST Office, DCHA and DHS will hold an information session to provide an overview and
answer questions related to the RFP.
- Monday, November 5, 2018, from 10:00 AM - 12:00 PM: Grant Information Session:
Woodland Terrace
2310 Ainger Place SE
Washington, DC

Fair Chance will host a Logic Model workshop centered on creating program logic models:
- Tuesday, November 6, 2018 from 10:00 AM – 1:00 PM
- Register here:

Fair Chance will provide direct feedback to providers who bring in completed logic models:
- Tuesday, November 13, 2018 from 10:00 AM– 1:00 PM
- Register here:

Pre-Application Information:

Important Dates:
- Friday, October 5, 2018: RFP released
- Tuesday, October 16, 2018: Logic Model Workshop
- Wednesday, October 24, 2018: Questions submitted
- Wednesday, October 31, 2018: Frequently Asked Questions published
- Monday, November 5, 2018: Grant Information Session
- Tuesday, November 6, 2018: Logic Model workshop
- Tuesday, November 13, 2018: Logic Model Feedback Session
- Monday, November 19, 2018: Completed proposals due electronically to United Way NCA by 5:00 PM
- January 2019: If needed, questions to applicants to clarify proposals
- February 2019: Awards announced via email

Only one proposal per organization will be accepted in response to this Request for Proposals

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

To submit a proposal, email the complete proposal and attachments to United Way NCA at

URL for Full Text (RFP):

Geographic Focus:

USA: Washington, DC