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Compliance Monitoring Services for Secure and Non-Secure Adult Facilities

Grants to Alabama Individuals, Nonprofits, and IHEs to
Assess Adult Law Enforcement Facilities for Juvenile Use

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Funding Source:

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Alabama Department of Economic and Community Affairs (ADECA) - Law Enforcement and Traffic Safety (LETS) Division

Deadline Date:

12/11/18 3:00 PM CST


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Grants of up to $60,000 to Alabama independent contractors, retired state employees, nonprofits, and colleges and universities to assess adult jails, lockups, and court holding facilities for the potential to hold juveniles. The facilities will be assessed for compliance with core requirements of the Juvenile Justice and Delinquency Prevention Act.

The Alabama Department of Economic and Community Affairs (ADECA), Law Enforcement and Traffic Safety Division (LEI'S) is the designated State Administering Agency (SAA) for the State’s participation in the Juvenile Justice and Delinquency Prevention Act (JJDPA), and as such must ensure compliance with the core requirements of the Act - Deinstitutionalization of Status Offenders (DSO), Sight and Sound Separation (SSS), Jail Removal, and Disproportionate Minority (DMC) Contact. The selected contractor will provide compliance monitoring of all Juvenile Facilities in the state, both secure and non-secure, in accordance with the JJDPA.

The selected applicant(s) will monitor all Adult Jails, Lockups, Court Holding Facilities, and other facilities in the state with the potential to hold juveniles, both secure and non-secure, for compliance with applicable Core Requirements of the JJDPA.

Essential Responsibilities for Compliance Monitoring of Adult Facilities

Monitoring of Adult Facilities:
- Maintains and updates the monitoring universe of all facilities, both secure and non-secure, that with the potential to hold youth pursuant to public authority in Alabama.
- Conducts site visits to all Adult jails and lockups and court holding facilities every three years.
- Conducts periodic visits to other facilities such as non-secure law enforcement facilities to verify continued non-secure status.
- Ensures receipt of “Secure Custody Reports” on a monthly or quarterly basis from all secure facilities and reviews them to determine each facility’s compliance with the core requirements of the JJDPA.

Training and Technical Assistance:
- Develops and produces training materials relating to the current regulations for detaining juveniles within the facilities identified in the monitoring universe.
- Provides periodic training and technical assistance for law enforcement staff, court personnel, and other parties as needed or requested.
- Provides more intensive training for the administrators and staff at individual facilities that experience negative findings during on-site visits or that report negative data in their “Secure Custody Reports” throughout the year. The monitor will develop and deliver corrective action plans to assist those facility administrators and staff with correcting issues regarding non-compliance with the core requirements of the JJDPA.

- Submits quarterly narrative progress reports and fiscal reports for the respective calendar quarter (October-December, January-March, April-June, and July-September) to the ADECA/LEI'S Division.
- Completes and submits an annual juvenile jail compliance monitoring report as mandated by OJJDP.

Other Responsibilities:
- Attends national and regional training seminars and participates in conference calls with federal and state officials, that may be sponsored by OJJDP on topics relating to juvenile jail compliance monitoring responsibilities (annually or bi-annually).
- Prepares for and participates in OJJDP’s federal juvenile jail compliance audits and site monitoring visits to Alabama that are periodically conducted to verify the State’s compliance with the core requirements of the JJDPA (periodic, every 3 - 5 years).
- Maintains and preserves all documents that pertain to the State’s juvenile jail compliance monitoring in a secure status and provide a copy of all documents to the LETS Division.

GrantWatch ID#:

GrantWatch ID#: 184548

Number of Grants:

One or more grants will be given.

Estimated Size of Grant:

ADECA has allocated a maximum of $60,000 annually, including travel, which may be awarded to one, or split among more individual(s), for the performance of these services.

Term of Contract:

The LETS division anticipates awarding the project to begin January 2019 for a one- or two-year period, depending on experience, with an option to extend for up to two additional years.

Additional Eligibility Criteria:

Eligible applicants include independent contractors, retired state employees, nonprofit organizations, and colleges and universities.

Required education and experience:
Bachelor's degree in a human service, education, behavioral sciences, or law enforcement related field with a minimum of five years' experience working in the juvenile justice system and/or human services field and two years' experience as an administrator or supervisor.

Costs generally unallowable:
- Land acquisition
- Compensation of federal employees
- Travel of federal employees
- Bonuses or commissions
- Cost of preparing proposals for potential subgrants
- Military type equipment
- Lobbying activities
- Fundraising
- Cost allocation plans
- Corporate formation
- Imputed interest
- Other costs identified as unallowable per the Department of Justice's Grants Financial Guide

Pre-Application Information:

Deadline: December 11, 2018, 3 p.m. CST.

Payments shall be made on a monthly cost-reimbursement basis for independent contractors, nonprofit organizations, and colleges and universities, or through regular state payroll for a retired state employee.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Submit applications to Wendy Taylor:

By mail:
ADECA - LETS Division
Post Office Box 5690
Montgomery, Alabama 36103-5690

By courier:
ADECA - LETS Division
Mailroom 404
401 Adams Avenue
Montgomery, Alabama 36104-4325

URL for Full Text (RFP):

Geographic Focus:

USA: Alabama