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2019 Cultural Heritage Digitization Award (CHDA)

In-Kind Digitization Services to Mississippi Institutions
with Substantial Collections of Scholarly Materials

Agency Type:

Foundation / Corporation

Funding Source:

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Mississippi Digital Library (MDL)

Deadline Date:

11/30/18 Emailed by 4:00 PM or Postmarked by date


Request a Grant Writer

In-kind services to Mississippi institutions to digitize and electronically publish substantial collections of scholarly materials. Funding is intended to provide training and digitization services to institutions that lack the necessary physical, human, or technical resources.

Please note that projects originating in institutions that are not or have not previously been a member of the MDL, or that concern the digitization of important fragile resources to help extend the life of the physical resource, will receive special consideration.

The purpose of this award is to provide digitization and training services to an institution with a significant scholarly resource that is lacking the technical, physical, or human resources needed to complete digitization and/or host the resulting digital collection. The chosen collection will be digitized and published electronically as part of the MDL Collections.

The awardee(s) will receive 80 cumulative hours of on-site archival quality digitization services which will be completed by the digitization team over a one week period, a copy of all master and access digital files, a digital collection in the MDL, a digital exhibit featured on the MDL website, and digitization training to aid in future projects. The digitization work will be performed by selected librarians, archivists, and other digital initiatives staff from the following board member institutions: Delta State University, the Mississippi Department of Archives and History, the Mississippi Digital Library, Mississippi State University, the University of Mississippi, and The University of Southern Mississippi.

Collections will be considered eligible for the award if they meet the following qualifications:

A. Collections and materials selected will reflect Mississippi’s available history from pre-colonial times to the present, its varied population, urban and rural experiences, and divergent of points of view.
B. Collections and materials that do not pertain to Mississippi history may be selected if representative of a significant scholarly resource located within the state as long as they serve the educational, recreational and information needs of the MDL users.
C. Materials must be in the public domain or have permission granted to digitize and make publicly available. (This may be completed after receiving the award; see project eligibility for more details.) The contributing institution assumes all responsibility for securing permissions for collections and items. The MDL is not liable for any infringement of copyright or privacy laws.
D. Metadata must be complete and conform to standards established by the MDL. (This may be completed after receiving the award, see project eligibility for more details.)
E. It is not necessary to completely digitize a collection; a project may consist of partial digitization of a collection(s). Materials may include, but are not limited to, photographs, letters, manuscripts, postcards, books, maps, slides, and finding aids.
F. Only permanent collections residing at an institution may be included. Collections such as those on loan from another institution or personal collections are not accepted.
G. The preferred language for collections is English. Other languages may be accepted as appropriate.

GrantWatch ID#:

GrantWatch ID#: 184686

Number of Grants:

It is expected that one proposal will receive the award per award cycle.

Term of Contract:

Digitization will occur over a one week period during August 2019. All projects must be able to be completed within the week designated for digitization, or an estimated 80 hours.

Additional Eligibility Criteria:

Any institution located within the state of Mississippi may be considered for the award regardless of political, religious, or other affiliation. Institutions, for the purposes of this award, are defined as societies or organizations founded for educational, social, political, religious, or other purpose. Any non-member, current member, or previous member institutions (excluding board member institutions) are eligible to apply for the award. Non-member and previous member institutions must be willing to enroll in or reactivate membership in the Mississippi Digital Library.

The award is open to all institutions within the state of Mississippi whose proposed collection fits the eligibility requirements. Applicants need not be an academic library; public libraries, museums, historical societies, research centers, or any other cultural heritage institutions are welcome to apply.

Institutions do not need any previous experience digitizing archival materials or creating metadata. The Mississippi Digital Library staff will provide the winning institution with any training necessary to fulfill the award requirements.

Please note: At this time, MDL is unable to digitize microfilm or microfiche. Applications proposing these materials will be automatically disqualified.

Pre-Application Information:

Important Dates for 2019:

- October 1, 2018 - Application cycle opens
- November 30, 2018 - Application deadline
- December 2018 - Application Review by Committee; Semi-finalists announced
- January 2019 - Semi-finalist Site Visits
- February 2019 - Semi-finalist Review; Awardee announced
- March 2019 - Contract Deadline
- March - August 2019 - Project Preparation
- September 2019 - Upload Period
- October 2019 - Collection Launch
- January 31, 2020 - Final Report Due

Please note: While the MDL staff will be available to answer questions, they will not be able to proofread or comment on draft proposals.

Submit application and proposal to the Mississippi Digital Library. Application materials must be emailed by 4 P.M. on Friday, November 30, 2018 or postmarked by Friday, November 30, 2018. Faxed and hand delivered application materials are not accepted.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Application materials may be submitted to the following addresses:

By Email:

By Mail:

Mississippi Digital Library
Digitization Award Program
118 College Dr. #5148
Hattiesburg, MS 39406-0001

Telephone: (601) 266 - 6864

Lisa Jones, Director – Mississippi Digital Library

Elizabeth La Beaud, Assistant Director – Mississippi Digital Library

URL for Full Text (RFP):

Geographic Focus:

USA: Mississippi