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School Based Health Centers (SBHC)

Grants to Connecticut Organizations and Agencies for
School-Based Primary and Dental Healthcare Services

Agency Type:


Funding Source:

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Connecticut Department of Public Health (DPH) - Community, Family Health, and Prevention Section

LOI Date:


Deadline Date:

01/10/19 3:00 PM Receipt


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Grants to Connecticut organizations, community agencies, and individuals to provide healthcare services at community schools. Funding is intended to support facilities serving Pre K-12 students that offer primary healthcare, dental care, health promotion and education, mental and behavioral health, and outreach.

The State of Connecticut, Department of Public Health, awards grants to provide coordinated, culturally sensitive, developmentally appropriate, School Based Health Center (SBHC) services that may include outreach, primary care, mental/behavioral health, dental health care and health promotion/education at State schools.

Program Overview:

SBHCs are comprehensive primary care facilities located in or on the grounds of schools. They are licensed by DPH as outpatient or hospital satellite clinics. SBHCs assure that students, particularly those that are uninsured and underinsured have access to comprehensive health and preventative services needed to be healthy, in school, and ready to learn. SBHCs help schools do their job of educating by improving the health and well-being of students and addressing the health issues that interfere with learning. Services are provided free of charge. Parent/guardian permission is required for enrollment.

DPH funded SBHCs serve students Pre K-12. They are located in elementary, middle and high schools as well as in combination schools where two schools are located in one facility (elementary and middle school or middle and high school). SBHCs are the result of partnerships between the schools in which they are located, the sponsoring agency and the community.

SBHC services are provided under the clinical direction of a medical director/designated physician with knowledge of community and school health and health promotion and disease prevention for pediatric populations. SBHC sites are staffed by interdisciplinary teams of professionals with expertise in child and adolescent health. Staffing at DPH funded sites includes at a minimum, an advanced practice registered nurse (APRN), physician assistant (PA) and social worker or equivalent mental health clinicians. Services provided are dependent upon the needs of students served and available resources. If dental services are provided, the staff would also include appropriate dental providers. Some sites employ additional health or allied health professionals such as medical assistants, outreach workers, nutritionist and/support personnel.

Types of services offered and hours of operation may vary by site. The plan for services should address the cultural, linguistic, and ethnic needs of the targeted population. Services are described as follows:

- Primary care services include, but are not limited to: Health assessments, including comprehensive physical exams, health screenings and risk appraisals, individual and group health counseling, diagnosis and treatment of acute illness and injury, management and monitoring of chronic diseases including, but not limited to asthma, obesity and diabetes, administering immunizations, providing reproductive health care as appropriate, laboratory testing and prescribing and administering medications, follow-up and referral to community based health providers or medical home for needed services outside the scope of SBHC practice.

- Mental/behavioral health services include, but are not limited to: Assessment, diagnosis and treatment of psychological, social and emotional problems, crisis intervention, individual/group/family counseling, psycho social education, advocacy and case management, outreach to students at risk and referral to community based providers/organizations to address needs outside the scope of SBHC practice.

- Dental services include, but are not limited to: Examinations and risk assessments; treatment planning; prophylaxis; fluoride applications; X-rays; extractions; emergency/restorative treatment; oral health education and referral to community based dental providers for services that are beyond the scope of the SBHC.

- Health promotion/education activities on topics pertinent to the population served. Examples include injury and violence prevention, Internet safety, nutrition and physical activity, healthy relationships, teen pregnancy and Sexually Transmitted Diseases (STD).

- Typical outreach activities include, but are not limited to: SBHC orientations for students/parents/teachers and school staff, classroom presentations to Parent Teacher Organization (PT0) meetings, open houses, mass mailings, articles in the paper, webpages and social media. SBHC staff members also identify and work with families that may be eligible for state insurance coverage but are not enrolled. SBHC staff integrates themselves into the mainstream of school life through participation in school wide activities, classroom presentations, and related activities.

SBHC staff is cognizant of the importance of family involvement and engage parents/guardians to the greatest extent possible.

Referrals to the SBHC come from numerous sources including, but not limited to parents/guardians, school nurses, student support personnel (social workers, psychologists, guidance counselors) teachers, administrators, additional school staff and other outside entities.

Funds are for SBHC services and may be used for personnel, fringe benefits, staff travel, contractual services, and other direct and indirect costs associated with the operations of the SBHC and allowed in the budget. Other examples of allowable costs include purchase of SBHC equipment or supplies.

GrantWatch ID#:

GrantWatch ID#: 184757

Estimated Total Program Funding:


Number of Grants:

Two awards will be granted (one school in East Hartford; one school anywhere in Connecticut).

Estimated Size of Grant:

Awards will not exceed $125,000 per site for first year and $125,000 per site for subsequent years, nor will they exceed $125,000 per year for new sites.

Term of Contract:

Funding will be for a four year and 3 month period beginning approximately March 1, 2019 through June 30, 2023, subject to the availability of funds and satisfactory program performance. The total funding period will be comprised of the following 5 periods:

- March 1, 2019 - June 30, 2019
- July 1, 2019 - June 30, 2020
- July 1, 2020 - June 30, 2021
- July 1, 2021 - June 30, 2022
- July 1, 2022 - June 30, 2023

Additional Eligibility Criteria:

Applications will be accepted from public and private organizations, community-based agencies and individuals.

Applicants must have a Connecticut address and must conduct business at a physical location in Connecticut before the contract is awarded.

The purpose of this RFP is to establish SBHC services at one school in East Hartford, and one school anywhere in Connecticut. Priority will be given to schools within districts based on community need. The financial competitiveness of proposals will be determined by hours of operation and budgets submitted.

Priority will be given to SBHCs where there are no school based health centers.

Applicants may submit proposals inclusive of one school.

To qualify for a contract award, a proposer must have the following minimum qualification: Current licensing capability or ability to obtain licensure as an outpatient or hospital satellite clinic.

Funds cannot be used to pay for or replace school personnel (such as school nurses, counselors, and social workers), capital improvement projects, or vehicles. Funds cannot be used to support existing SBHC services funded through other sources.

Pre-Application Information:

Deadline for submission of proposals is 3:00 p.m. January 10, 2019.

Procurement Schedule: Dates after the due date for proposals (“Proposals Due”) are target dates only (*). The Department may amend the schedule, as needed. Any change will be made by means of an amendment to this RFP and will be posted on the State Contracting Portal and, if available, the Department’s RFP Web Page.

- RFP Planning Start Date: August 1, 2018
- RFP Released: November 5, 2018
- Letter of Intent Due: November 30, 2018
- Deadline for Questions: December 3, 2018
- Answers Released: December 18, 2018
- RFP Conference: Not Applicable
- Proposals Due: January 10, 2019
- (*) Proposer Selection: February 1, 2019
- (*) Start of Contract Negotiations: February 1, 2019
- (*) Start of Contract: March 1, 2019

Proposals must be received by the Official Contact on or before the due date and time. Faxed or e-mailed proposals will not be evaluated. When hand-delivering proposals by courier or in person, allow extra time due to building security procedures. The Department will not accept a postmark date as the basis for meeting the submission due date and time. Proposals received after the due date and time may be accepted by DPH as a clerical function, but late proposals will not be evaluated.

An acceptable submission must include the following: One (1) original unbound proposal (marked as original); Five (5) conforming unbound copies (marked as copy) of the original proposal; and One (1) conforming electronic copy of the original proposal.

Conflict of Interest - Disclosure Statement: Proposers must include a disclosure statement concerning any current business relationships (within the last three (3) years) that pose a conflict of interest. In the absence of any conflict of interest, a proposer must affirm such in the disclosure statement.

If a proposer deems that certain information required by this RFP is confidential, the proposer must label such information as Confidential.

A Letter of Intent (LOI) is recommended, not required by this RFP. The LOI is non-binding and does not obligate the sender to submit a proposal. The LOI must be submitted to the Official Contact by U.S. mail, fax, or e-mail by the deadline established in the Procurement Schedule. The LOI must clearly identify the sender, including name, postal address, telephone number, fax number, and e-mail address. It is the sender’s responsibility to confirm the Department’s receipt of the LOI.

Inquiry Procedures:

All questions regarding this RFP or the Department’s procurement process must be directed, in writing, to the Official Contact before the deadline specified in the Procurement Schedule. Questions submitted via e-mail must indicate in the e-mail subject line: RFP #2019-0903. The early submission of questions is encouraged. Questions will not be accepted or answered verbally – neither in person nor over the telephone. All questions received before the deadline will be answered. All questions and answers will be compiled into a written amendment to this RFP. If any answer to any question constitutes a material change to the RFP, the question and answer will be placed at the beginning of the amendment and duly noted as such. The Department will publish any and all amendments to this RFP on the State Contracting Portal and, if available, on the Department’s RFP Web Page.

Within ten (10) days of receiving notification from the Department, unsuccessful proposers may contact the Official Contact and request information about the evaluation and proposer selection process.

The submission of multiple proposals is not an option with this procurement.

It is strongly recommended that any proposer or prospective proposer interested in this procurement subscribe to receive e-mail alerts from the State Contracting Portal. Subscribers will receive a daily e-mail announcing procurements and addendums that are posted on the portal. This service is provided as a courtesy to assist in monitoring activities associated with State procurements, including this RFP.

The Department has designated Christine Velasquez as the Official Contact. The Official Contact is the only authorized recipient of proposals submitted in response to this RFP.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Official Contact:

Christine Velasquez
Department of Public Health
Community, Family Health, and Prevention Section
410 Capitol Avenue, MS#11MAT, P.O. Box 340308
Hartford, CT 06134-0308
Phone: (860) 509-8174 Fax: (860) 509-7720

URL for Full Text (RFP):

Geographic Focus:

USA: Connecticut