New Mexico Children, Youth and Families Department (CYFD)
03/28/19 3:00 PM Mountain Standard Time/Daylight Time
Grants to New Mexico qualified businesses and organizations for mentoring services that benefit at-risk children and youth, ages 6 to 18. A Request for Proposal form must be submitted prior to applying. Funding is intended for face-to-face services in either a one-on-one format or a group setting. Each youth served must participate in at least one allowable activity area for a minimum of four hours a month.
New Mexico’s Children, Youth and Families Department (CYFD) is committed to supporting a network of quality mentoring providers and effective approaches that provide a consistent, positive influence in the lives of youth people who would benefit from mentoring support, connecting the young person to personal growth and development, and social and economic opportunities. By engaging New Mexico at-risk youth in a mentoring program to assist in identifying and attaining academic and personal goals, youth and young adults will be better prepared for their GED, high school graduation, advancement to technical school/college, or the workforce and become productive members in their local communities and the state of New Mexico. The One-on-One and Group Youth Mentoring programs will provide youth with the confidence, resources, continuity, and support they need to achieve their potential.
Mentoring services can be offered in two types of settings:
- One-on-One (Individual) Mentoring: Contractor(s) shall have the capability to match qualified mentors with troubled or at-risk youth, who need or who will benefit from having a caring, responsible adult in their lives, to ensure that youth may achieve their potential. Mentoring services may take place in a variety of venue settings within New Mexico.
- Group Youth Mentoring: It has been determined that a more formal, smaller group mentor-mentee ratio is in line with national practices and would better serve mentees than current less-formal, large group approach. Groups are thereby defined as having one mentor to six mentees (1:6) and consisting of a specific curriculum or structured learning objective over the course of four or more hours per month.
Youth served must be troubled or at-risk, and meet one or more of the following criteria:
1. Failing one or more subjects in school
2. Low attendance in school
3. Part of the juvenile justice system
4. Demonstrating behavioral or emotional issues
5. At-risk of child abuse
6. At-risk of substance abuse
7. Come from a single parent, foster home, or in kinship care and are in need of a positive role model
8. Receiving special education services
9. Have disabilities and/or special health needs
10. Out of school youth/dropouts
11. Gang-involved youth
13. Runaway or homeless
14. Have incarcerated parent(s)
Allowable activities shall meet one or more of the following program areas:
- Academic Success:
- Health & Wellness
- Life Skills
- Fitness and Structured Recreation
For more information about program areas, see:
Positive youth development (PYD) is an intentional, pro-social approach that engages youth within their communities, schools, organizations, peer groups, and families in a manner that is productive and constructive; recognizes, utilizes, and enhances youths’ strengths; and promotes positive outcomes for young people by providing opportunities, fostering positive relationships, and furnishing the support needed to build on their leadership strengths.
For the essential elements of PYD, see:
GrantWatch ID#: 185362
- For one-on-one mentoring, contractor(s) will be reimbursed $50 per hour for youth receiving four or more hours of services per month.
- For group mentoring, contractor(s) will be reimbursed $15 per hour for each eligible/registered youth member of a funded group activity, within the outlined program areas, operational at least four hours or more per month.
- Funding will be awarded for a term of one year (1) with three (3) optional one (1)
year renewals not to exceed four (4) years in total.
- Continuation of the contract and amount of funding is contingent upon the annual
appropriation made by the New Mexico Legislature, contract/agreement compliance and the Contractor’s ability to provide successful services.
- The proposed program must provide a minimum of six (6) months one-on-one or group mentoring services.
Contractor(s) must meet a minimum level of administrative and fiscal capacity in order to contract with the State of New Mexico. Therefore, the Contractor(s) must be willing to meet and/or exceed the following Program Minimum Requirements:
a. Staffing related requirements such as ensuring that all staff, volunteers, and subcontractors receive applicable training and/or certifications prior to directly working with youth;
b. CYFD fingerprint-based criminal background checks for all staff, volunteers, and subcontractors are completed prior to directly working with youth, as required by 8.8.3 NMAC;
c. Complying with CYFD requirements for maintaining a tracking system to report all required data;
d. Complying with reporting requirements on a monthly, quarterly and annual basis in the format to be provided by CYFD at the time of contract execution;
e. Providing facilities, supplies, equipment and materials sufficient enough to successfully administer one-on-one and/or group youth mentoring programs; and
f. Maintaining required insurance coverage such as liability, Workers Compensation, directors and officers, and automobile.
A pre-proposal conference will be held on March 7, 2019, beginning at 10:00 AM Mountain Standard Time/Daylight Time in the 1120 Paseo de Peralta, P.E.R.A Building, 2nd Floor Apodaca Hall, Santa Fe, New Mexico, 87501.
Applicants are encouraged to submit written questions in advance of the conference to the Procurement Manager . The identity of the organization submitting the question(s) will not be revealed. Additional written questions may be submitted at the conference.
Attendance at the pre-proposal conference is highly recommended, but not a prerequisite for submission of a proposal.
Proposals are due March 28, 2019, 3:00 PM Mountain Standard Time/Daylight Time.
Proposals must be addressed and delivered to the Procurement Manager (see address in Contact Information, below). Proposals must be sealed and labeled on the outside of the package to clearly indicate that they are in response to the Youth Mentoring Services RFP# 90-690-19-15989.
- Issue RFP: February 15, 2019
- Acknowledgement of Receipt: March 7, 2019
- Pre-Proposal Conference: March 7, 2019
- Deadline to submit Questions: March 14, 2019
- Response to Written Questions:: March 21, 2019
- Submission of Proposal: March 28, 2019
- Proposal Evaluation: March 29, 2019 to April 12, 2019
- Selection of Finalists: April 18, 2018
- Finalize Contractual Agreements: June 1, 2019
- Contract Awards:: July 1, 2019
- Protest Deadline: July 15, 2019
Applicants should hand deliver, return by email or registered or certified mail the "Acknowledgement of Receipt of Request for Proposals Form" (APPENDIX A of RFP in Supporting Documents), to have their organization placed on the procurement distribution list. Everyone on the distribution list will be notified of any amendments that are issued as well. The form should be signed by an authorized representative of the organization, dated and returned to the Procurement Manager by 3:00 pm MST or MDT on March 7, 2019.
Applicants proposing mentoring in an individual setting should submit the proposal in a black binder. Applicants proposing mentoring in a group setting should submit the proposal in a blue binder.
Any inquiries or requests regarding this procurement should be submitted, in writing, to Michelle Taylor.
Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.
Michelle Taylor, Procurement Manager
Children, Youth, and Families Department
Administrative Services Department/CDU
1120 Paseo de Peralta
PERA Building Room 101
Santa Fe, NM 87501
Telephone: (505) 819-8460
USA: New Mexico