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Grants to British Columbia Heritage, Arts, and Cultural Nonprofits
in Eligible Locations for Activities Benefiting Local Residents

Cultural Grants: Project Grant

Agency Type:

Local

Funding Source:

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City of Kelowna

Conf. Date:

10/06/21

Deadline Date:

11/30/21 3:00 PM PST

Description:

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Grants to British Columbia heritage, arts, and cultural registered charities in eligible locations for events and activities that benefit local residents. Certain applicants must undergo prescreening prior to applying for a grant. Funding is intended to support festivals, performances, programs, and projects that are open to the public and offer a unique experience. Funds must serve the City of Kelowna.

The objectives for this program are to support projects that advance the 2020-2025 Cultural Plan goals and strategies. For the 2020-2025 Cultural Plan, see https://www.kelowna.ca/our-community/arts-culture-heritage/cultural-plan.

Applicants are strongly encouraged to ensure that arts, culture or heritage professionals are engaged in the project and receive fair wages in accordance with industry standards.

Cultural Facility Operators

To be considered eligible, projects must:

  • Provide something to the community that is unique, different or will enhance the cultural offerings and new experiences to residents of Kelowna.
  • Not generally be expected of the organization as part of its core services (i.e. a concert by a presenting organization, exhibition by a visual arts organization, etc.).
  • Not be programs and workshops within the artistic discipline represented by the organization.
  • Not be similar offerings of the organization with a change of venue. 

For examples, see: https://www.kelowna.ca/sites/files/1/docs/community/Culture/2022_project_program_guidelines.pdf#page=5

Eligible Activities:

  • Festival – an organized event that occurs over more than one day, incorporates an intensive level of planned activity into those days, and demonstrates established or potential audience support from a broad range of the community. Must have an arts, culture, or heritage focus;
  • Event – an organized performance, gathering, activity, or cluster of activities that occurs on a single day. Must have an arts, culture, or heritage focus;
  • Innovative activity – a special project which may be one-time, with clear start and end date(s) and identified outcomes. Examples include new or unique collaborations, feasibility studies, publications, artist residencies, workshops or conferences, or other time-bound projects which have discrete budgets, plans, and sources of support. Must have an arts, culture, or heritage focus;
  • Production and presentation – the production or presentation of any work in any artistic discipline;
  • Truth and reconciliation – honor the importance and share the history and culture of Indigenous people, establish a framework for including the voices of Indigenous artists and cultural leaders in the creative sector, support and celebrate Indigenous arts and culture, mobilize the creative sector to take intentional action on truth and reconciliation. Projects will only be considered where Indigenous organizations, artists, and/or cultural leaders are appropriately represented throughout the project;
  • Heritage – includes events, materials, communications, and/or services which interpret and convey the human and natural history of Kelowna and/or foster preservation, stewardship, and public interpretation and appreciation of heritage knowledge, assets, collections, and sites;
  • Multiculturalism – includes public education, programs, events, or services focused on building awareness, appreciation, and celebration of language, traditions, and artforms.

For a list of eligible expenses, see https://www.kelowna.ca/sites/files/1/docs/community/Culture/2022_project_program_guidelines.pdf#page=6.

GrantWatch ID#:

GrantWatch ID#: 185404

Estimated Size of Grant:

Grants are available for up to 50% of the total project cost, to a maximum of $10,000.

Term of Contract:

Projects must be completed by December 31, 2022, unless alternate arrangements are made with City staff.

Funding is provided for up to a maximum of three years.

Additional Eligibility Criteria:

To participate in this program, the organization must:
- Be a registered nonprofit society or a registered charity with the Canada Revenue Agency (CRA) and be registered for at least one (1) year at the time of the application deadline;
- Be physically located, have an active presence, and have the majority of its programs and services delivered within the City of Kelowna for at least one (1) year at the time of the application deadline;
- Either solely, or in partnership with others, propose a project which is consistent with the vision, principles, goals, and strategies of the 2020-2025 Cultural Plan;
- Be committed to carrying out its project for the benefit of Kelowna residents without exclusion of anyone by reason of religion, ethnicity, gender, age, sexual orientation, language, disability, or income;
- Have an independent Board of Directors composed of volunteers and representative of its mission and audience. Directors must meet the minimum statutory requirements imposed by the relevant incorporation statute (i.e., BC Societies Act); and not be remunerated for their services as Director (except for reimbursement of reasonable expenses) nor hold concurrent staff positions;
- Have fulfilled all reporting requirements for any previous grants from the City of Kelowna; and
- Have other revenue sources for the project.

Cultural facility operators or recipients of General or Professional Operating Grants from the City of Kelowna are eligible to apply but must clearly demonstrate that their proposed project is outside the scope of their annual programs and services which are already supported by the City.

For a profile and description of qualifying organizations, see: https://www.kelowna.ca/sites/files/1/docs/community/Culture/2022_project_program_guidelines.pdf#page=4

Organizations need not be from the arts, culture, or heritage sector but must, through their application, demonstrate that their festival, event, or project has an arts, culture, or heritage focus.

For information about ineligible organizations, see https://www.kelowna.ca/sites/files/1/docs/community/Culture/2022_project_program_guidelines.pdf#page=5

For a list of ineligible activities and expenses, see https://www.kelowna.ca/sites/files/1/docs/community/Culture/2022_project_program_guidelines.pdf#page=7

Pre-proposal Conference:

The 2022 Cultural Grants are open as of Friday, October 1. To be sure you are ready to apply, register to attend one of the virtual information sessions:

October 5: 10am-12pm
October 6: 4pm-6pm

Register here: https://www.kelowna.ca/node/325251#overlay-context=node/122/draft&overlay=node/325251/webform

Pre-Application Information:

The 2022 Project program opens on October 1, 2021.

The application deadline is November 30, 2021 at 3 pm PST.

Timeline:
- Deadline: November 30, 2021 at 3 p.m. PST
- Application review: December 2021 - January 2022
- Notification: February 4, 2022
- Distribution: By end of February 2022
- Final Report: November 1, 2022

Pre-screening for eligibility of Project Grant applications is required for those receiving or applying for Operating support from the City. Contact City of Kelowna Cultural Services with your request.

Please ensure you receive email confirmation upon submission.

Project grants require matching support from other sources which is equal to or more than the amount provided by the City.

A project which has received a Project Grant three (3) times, regardless of the years in which support was provided, will no longer be eligible.

Application information: https://www.kelowna.ca/city-hall/city-funding/grants

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Apply: https://cityofkelownagrants.smapply.ca/

For questions and information, contact Cultural Services staff:

Nicole Cantley
Community Development Coordinator
(250) 469-8650
ncantley@kelowna.ca

Christine McWillis
Cultural Services Manager
(250) 470-0640
cmcwillis@kelowna.ca

City of Kelowna Cultural Services Branch
Smith Avenue Offices
101-1360 Ellis Street
Kelowna, BC V1Y 2A2
culture@kelowna.ca

URL for Full Text (RFP):

Geographic Focus:

Canada: British Columbia: City of Kelowna;

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