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Children and Youth with Special Health Care Needs (CYSHCN) - Component 1: Care Coordination

Grants to Connecticut Nonprofits, Organizations, CBAs, and Individuals
to Provide Coordination for Youth and Children with Complex Health Needs

Agency Type:


Funding Source:

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Connecticut Department of Public Health (DPH)

LOI Date:


Deadline Date:

10/31/19 12:00 PM EST Receipt


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Grants to Connecticut nonprofits, public and private organizations, community-based agencies, and individuals to provide health care coordination for families with youth and children that have complex health needs. Funding is intended to focus on underinsured and uninsured populations. Services include primary care, mental/behavioral health, outreach, and health promotion/education.

Synopsis: Contractor(s) identified will provide regionally based medical home care coordination services for Children and Youth with Special Health Care Needs (CYSHCN) and their families. Within each of five state regions, contractors will provide: 1) regionally based availability to coordinate care for the most medically and behaviorally complex CYSHCN; 2) technical assistance to practices and providers implementing a medical home model of primary care based on either the National Committee for Quality Assurance or The Joint Commission standards regarding coordinating care and linkages to services for the most complex CYSHCN and 3) organization of, or participation in existing, regional care coordination collaboratives. The contractor(s) will work with an identified collaborative evaluator. Contracts will be for five years.

The successful Care Coordination applicants will provide services for CYSHCN utilizing three key components: (1) supporting the Affordable Care Act (ACA) in CT through enrollment in Access HealthCT (CT’s Health Insurance Exchange) or the state Medicaid program to ensure uninsured/underinsured CYSHCN access and receive Care Coordination services; (2) improve availability of programmatic and health care service data on CYSHCN from which to evaluate the system to develop quality improvement programs, utilizing a Results Based Accountability Report Card methodology; (3) integrate Primary Care and Behavioral Health services for CYSHCN in the quest for comprehensive, family-centered, culturally effective, coordinated holistic care.

Care coordination contractors chosen through this proposal will operate as the Connecticut Medical Home Initiative (CMHI) for CYSHCN that provide care coordination services in support of pediatric practices that service CYSHCN within the state. Contractors continue to identify pediatric practices to work with regarding the provision of care coordination and ensuring linkages to specialized services such as medical technology, equipment, creating a network of providers, specialists and specialty centers and community resources for CYSHCN and their families. Other responsibilities include promoting care that is culturally appropriate, accessible and family-centered. The system provides care coordination services in collaboration with pediatric and/or family practices throughout that state and provides care coordination services for more than 8,000 families annually.

The main goals of the DPH funded community-based medical home system of care for CYSHCN are: 

  • Increase the number of CYSHCN that receive family-centered, coordinated care through communitybased health care systems; and,
  • Improve availability of programmatic and health care service data on CYSHCN from which to evaluate the system and develop quality improvement programs.

Funds are for CYSHCN services and may be used for personnel, fringe benefits, staff travel, contractual services, and other direct and indirect costs associated with Care Coordination and allowed in the budget. Other examples of allowable costs include purchase of equipment or supplies.

Commodity Codes: The services that the Department wishes to procure through this RFP are as follows:

  • 0098: Medical Services or Medical Testing Services
  • 0600: Services (Professional, Support, Consulting and Misc. Services)
  • 1000: Healthcare Services
  • 2000: Community and Social Services
  • 3000: Education and Training

GrantWatch ID#:

GrantWatch ID#: 186966

Estimated Total Program Funding:


Number of Grants:

1 (statewide) up to 5 (regional)

Term of Contract:

All RFP funding will be for a five year period beginning July 1, 2020 through June 30, 2025.

Additional Eligibility Criteria:

Applicants will be accepted from public and private organizations, community-based agencies and individuals.

Applications will be accepted from public and private provider organizations, and community based agencies are eligible to submit proposals in response to this RFP. Private provider organizations are defined as non-state entities that are either nonprofit or proprietary corporations or partnerships.

Individuals who are not a duly formed business entity are ineligible to participate in this procurement.

Funds cannot be used to pay for or replace hospital or clinic personnel (such as nurses, counselors, social workers), capital improvement projects, or vehicles.

Pre-Application Information:

Proposal Due Date and Time: Proposals must be received on or before the due date and time:
- Due Date: October 31, 2019
- Time: 12:00 Noon
Faxed or e-mailed proposals will not be evaluated. When hand-delivering proposals by courier or in person, allow extra time due to building security procedures. The electronic version may be emailed or copied to a disc or flash drive and included with the submitted proposal original and five copies.

Procurement Schedule: See below. Dates after the due date for proposals (“Proposals Due”) are target dates only (*).
- RFP Planning Start Date: July 1, 2019
- RFP Released: September 10, 2019
- Letter of Intent Due: October 1, 2019
- Deadline for Questions: October 4, 2019
- Answers Released: October 17, 2019
- RFP Conference: Not Applicable
- Proposals Due: October 31, 2019 Noon
- (*) Proposer Selection: December 16, 2019
- (*) Start of Contract Negotiations: December 16, 2019
- (*) Start of Contract: July 1, 2020

Letter of Intent: A Letter of Intent (LOI) is recommended, but not required by this RFP. The LOI is nonbinding and does not obligate the sender to submit a proposal. The LOI can be submitted to the Official Contact by US mail, fax, or e-mail by the deadline established in the Procurement Schedule. It is the sender’s responsibility to confirm the Department’s receipt of the LOI.

Inquiry Procedures: All questions regarding this RFP or the Department’s procurement process must be directed, in writing, to the Official Contact before the deadline specified in the Procurement Schedule. All questions and answers will be compiled into a written amendment to this RFP.

Official Contact. The Department has designated the individual below as the Official Contact for purposes of this RFP. The Official Contact is the only authorized contact for this procurement and, as such, handles all related communications on behalf of the Department.

It is strongly recommended that any proposer or prospective proposer interested in this procurement subscribe to receive e-mail alerts from the State Contracting Portal.

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

The Official Contact is the only authorized recipient of proposals submitted in response to this RFP.

Department’s Official Contact:
Name: Selma Alves, Health Program Associate
Address: 410 Capitol Avenue, PO Box 340308, MS#11MAT
Hartford, CT 06134-0308

Phone: 860-509-8220
Fax: 860-509-7720

URL for Full Text (RFP):

Geographic Focus:

USA: Connecticut