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Science and Technology Entry Program (STEP) 2020-2025

Grants to New York State IHEs to Prepare Vulnerable Secondary
School Students for Technical, Scientific, and Health-Related Professions

Agency Type:

State

Funding Source:

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New York State Education Department (NYSED) - Office of Postsecondary Access, Support and Success

LOI Date:

10/25/19

Deadline Date:

11/08/19 Postmarked

Description:

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Grants to New York State nonprofit and for-profit degree-granting post-secondary institutions or groups of institutions for programs that help underserved secondary school students acquire the skills required to pursue professional studies in technical, scientific, and health-related fields. Funding is intended to assist student, in grades 7 through 12 who are either economically disadvantaged or minorities historically underrepresented in scientific, technical, health, health-related and licensed professions, for entry into post-secondary degree programs in these licensed professions.

Institutions that receive a STEP award will be required to provide assistance to eligible students in acquiring the skills, attitudes and abilities necessary to pursue professional or pre-professional study in post-secondary degree programs in scientific, technical and health-related fields; and prepare and deliver curriculum-related activities and services that includes:

  1. Comprehensive program activities that emphasize the concrete aspects of the scientific, technical or health-related discipline as it relates to a professional career, through laboratories, relevant work experience opportunities, or similar activities.
  2. Academic, career and financial aid advisement to ensure that such students are fully aware of the opportunities and necessary preparations for professional careers in scientific, technical, or health-related fields.
  3. Quantifiable measures to assess the effectiveness of the, activities and services in promoting the purposes of the Science and Technology Entry Program, including the persistence rate of participating students; the persistence rate of participating students in completing mathematics and science courses in an academic track; and the college placement rate of participating students in professional or pre-professional programs in scientific, technical, or health-related fields.
  4. Effective collaborative educational programs with neighboring secondary schools; the ability and willingness to cooperate with other postsecondary institutions in operating a program;
  5. A location within a school district, or at least half of the institutions in the consortium, with an enrollment comprised of at least twenty percent (20%) minority group students or a location near such a district that is accessible by public transportation.

Applicants must ensure that STEP is an academic opportunity program that must be closely coordinated with the academic or student affairs at the institution and provide suitable institutional support. For additional program requirements, see: http://www.p12.nysed.gov/funding/gc-20-005-step/nysed-rfp-step-2020-25.pdf#page=11

Grant funds may be used for tutoring, academic, financial, and career advising, college readiness special summer courses, academic enrichment, recruitment, and program administration. For a list of allowable costs, see: http://www.p12.nysed.gov/funding/gc-20-005-step/nysed-rfp-step-2020-25.pdf#page=21


GrantWatch ID#:

GrantWatch ID#: 187092

Estimated Size of Grant:

The maximum award for an individual STEP project funded during the 20-25 cycle will be $450,000 per year. The maximum award for any newly funded individual STEP project will be $300,000. The maximum award for a consortium STEP project will be $1,000,000 per year.

Individual STEP projects that request a budget of $200,000 or more a year are required to conduct a summer program.

Projects that serve between 30 and 99 students per year will be awarded a maximum of $2,000 for each student contracted to serve. The annual budget for a project contracted to serve 30 students per year may not exceed $60,000; the annual budget for a project contracted to serve 99 students per year may not exceed $198,000.

Projects that serve between 100 and 199 students per year will be awarded a maximum of $1,500 for each student they serve above 99. As such, the annual budget for a project contracted to serve 100 students per year may not exceed $199,500 (i.e., $198,000+$1,500); the annual budget for a project contracted to serve 199 students per year may not exceed $348,000 (i.e., $198,000+$150,000).

Previously funded Individual Projects that serve 200 or more students per year will be awarded a maximum of $1,000 for each student they serve above 199, up to a cap of $450,000 per individual project, per year. Thus, for example, the annual budget for a project contracted to serve 200 students per year may not exceed $349,000 (i.e., $348,000+$1,000).

Consortia STEP Projects that serve 200 or more students per year will be awarded a maximum of $1,000 for each student they serve above 199, up to a cap of $1,000,000 per consortium, per year. As such, the annual budget for a project contracted to serve 200 students per year may not exceed $349,000 (i.e.,
$348,000+$1,000).

For a table describing funding levels for individual STEP projects, see page 17 of the RFP in Supporting Documents, below.

Term of Contract:

For the period of July 1, 2020 through June 30, 2025, pending annual appropriations in the New York State Budget.

For the initial program funding year, projects may begin as early as July 1, 2020, but must be completed by June 30, 2021. The operational dates for subsequent years covered by this proposal will be July 1st through June 30th.

Exceptions to due dates may be made to programs that have requested an extension in writing to their liaison and have received approval. Acceptable written request may be sent via email or regular mail.

Additional Eligibility Criteria:

Eligible applicants are New York State degree granting postsecondary institutions or consortia of such institutions with registered scientific, technical, or health related professional or pre-professional programs that lead to professional licensure or to employment in scientific, technical, and health related fields may submit proposals. The institution submitting the proposal, or if the applicant represents a consortium then at least half of the institutions in the consortium must be located within a school district with an enrollment that is at least 20 percent Black or African American, Hispanic/Latino, or American Indian/Alaska Native, or located near such a district that is easily accessible by public transportation.

Grants shall be awarded to eligible applicants based upon the following criteria:
A. An established record of conducting effective collaborative educational programs with neighboring secondary schools;
B. The ability and willingness to cooperate with other postsecondary institutions in operating a program funded pursuant to this section;
C. The capacity to secure or provide additional support in amounts equal to at least twenty-five percent of the grant sought through private and other governmental sources and through in-kind services;
D. A location within a school district with an enrollment comprised of at least twenty percent minority group students or a location near such a district that is accessible by public transportation

For the purpose of STEP, a student is eligible to participate if the student is:
- A New York State resident (The student is a resident of the State if the individual’s domicile is in New York State and the student is enrolled in grades 7 through 12) and interested in pursuing careers in the scientific,
technical, health-related, and licensed professions
- And either a minority historically underrepresented (Black or African American, Hispanic/Latino, American Indian or Alaska Native),
- Or economically disadvantaged (the student must meet the income eligibility criteria distributed by SED).

For information about consortium policies for State and Federal Discretionary Grant Programs, see:
http://www.p12.nysed.gov/funding/gc-20-005-step/nysed-rfp-step-2020-25.pdf#page=12

For a list of non-allowable costs, see:
http://www.p12.nysed.gov/funding/gc-20-005-step/nysed-rfp-step-2020-25.pdf#page=22

Pre-Application Information:

Applications must be postmarked no later than November 8, 2019.

All not-for-profit vendors are required to pre-qualify in the Grants Gateway by the grant application deadline to be eligible for this grant. To register, download the Register Form and mail to the address below.

The Notice of Intent is not a requirement for submitting a complete application by the application date; however, NYSED strongly encourages all prospective applicants to submit an NOI to ensure a timely and thorough review and rating process. A non-profit applicant’s NOI will also help to facilitate timely review of their prequalification materials. The notice of intent is a simple email notice stating your organization’s (use the legal name) intent to submit an application for this grant. The due date is October 25, 2019.

There is a 25% match required for each year of funding from a combination of institutional and/or other non-NY state funds.

Non-profit applicants must submit one original and two (2) paper copies (both the narrative application and the budget/budget narrative) as well as a flash drive containing a complete electronic copy (including attachments) of the proposal in one Word file and a copy of the budget documents (FS-10 and Budget Narrative/Composite) in separate files, in a sealed envelope labeled “Science Technology Entry Program Application GC#20-005.”

For-profit applicants must submit one original and two (2) paper copies of the Narrative Application in a sealed envelope labeled “Science Technology Entry Program Narrative Application, GC#20-005—DO NOT OPEN”; one original and two (2) paper copies of the Budget/Budget Narrative in a separately sealed envelope labeled “Science Technology Entry Program Budget, GC#20-005—DO NOT OPEN”; a flash drive or CD/DVD containing a complete electronic copy of the proposal in one Word file and the budget documents in a separate file in a separately sealed envelope labeled “Science Technology Entry Program Electronic Copy, GC#20-005—DO NOT OPEN.”

Institutions approved for funding are required to develop an application for STEP participants. Students must complete an application prior to participation in the program. Funds may not be expended on behalf of students for whom an application and required documentation are not available. The project is responsible for having each student’s previous and current report cards on file for the duration of their
participation in the program.

Timeline:
- September 27, 2019: Informational webinar posted on the STEP website.
- October 4, 2019: Deadline for questions to be submitted
- October 18, 2019: Question and Answer Summary posted on the STEP website.
- October 25, 2019: Non-Mandatory Notice of Intent due.
- Applications Due: Postmarked no later than November 8, 2019

State law requires that the award of state contracts be made to responsible vendors. To enroll in and use the New York State VendRep System, see the VendRep System Instructions: https://www.osc.state.ny.us/vendrep/info_vrsystem.htm
or go directly to the VendRep System online: https://onlineservices.osc.state.ny.us/.

Prequalification information: https://grantsmanagement.ny.gov/

How to Register: https://grantsmanagement.ny.gov/register-your-organization#how-to-register

Registration video: https://www.youtube.com/watch?v=-NJx9-5xNQo

Additional information: http://www.nysed.gov/postsecondary-services/science-and-technology-entry-program-step

Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

Log in to the Grants Gateway: https://grantsgateway.ny.gov/IntelliGrants_NYSGG/login2.aspx

Send a Notice of Intent to: steprfp@nysed.gov

Registration materials should be mailed to:
Grants Management
99 Washington Avenue Room 1550
Albany, NY 12210-2814

If you previously registered and do not know your Username, please email: grantsgateway@its.ny.gov.

Non-profit applications must be sent to the following address:
Attn: STEP RFP GC#20-005
Office of Postsecondary Access, Support and Success
New York State Education Department
89 Washington Avenue, Room 960 EBA
Albany, NY 12234

For-profit applications must be sent to the following address:
Attn: Samuel Rose, RFP GC#20-005
New York State Education Department
Bureau of Fiscal Management
Contract Administration Unit
89 Washington Avenue, Room 501W EB
Albany, NY 12234

Contacts:
Dr. Kim Overrocker
STEPrfp@nysed.gov

Funding or Pin Number:

RFP #GC20-005

URL for Full Text (RFP):

Geographic Focus:

USA: New York City;   New York